Aviation Facilities Company Management, Llc

POSITION TITLE: Director, Facilities Management

Summary

This position is based at the Aviation Facilities Company corporate office, located at the Washington Dulles International Airport, Dulles, Virginia. The portfolio encompasses twenty-seven facilities on or adjacent to airports throughout the United States, managed by thirteen On-Site Facility Managers. Oversight responsibilities for the management of these facilities includes, but are not limited to, efficient and safe operation practices, maintenance and repair programs, facility improvement projects, life safety and compliance programs, budgeting, marketing, and general administration as assigned by the Vice President, Head of Asset Operation & Development. The Director, Facilities Management will also build and maintain relationships with tenants of these facilities and Federal, State and Local agencies to include Airport Authorities and their operational staff.

Requirements

EDUCATION:

Position requires a minimum of a two-year associates degree, or a minimum of four (4) years of military service preferably in a utility or construction occupational specialty, or a minimum of six (6) years of on-the-job experience as a Project Manager (PM) or Operations Manager (OM).

Background

Position requires incumbent to successfully pass a drug screening, FBI Criminal History

Record Check and TSA Security Threat Assessment.

Experience/Knowledge/Abilities

Position requires a background in leadership, operational management, basic understanding of construction trades & civil engineering, finance, leasing, marketing contract management, facilities management, and FAA requirements for airport facilities. Strong leadership skills and the ability to operate independently are mandatory, including organizational, verbal, and written communications.

Skills

Basic understanding and skilled with:

MS 365 MS Office Suite MS Team

MS OneNote MS OneDrive Yardi Systems

The aptitude to comprehend new skills and implement new systems or programs,

that may be established in the future.

Travel

Position requires travel to each of AFCO and AFCO managed facility portfolio sites, at a minimum, once per calendar year to perform on-site visits and airport credential training and renewals as required. During these visits, time will be allotted to schedule meetings with the On-Site Managers, AFCO tenants, AFCO contractors, airport operational staff and airport executives as needed.

Reports To

Vice President, Head of Asset Operations & Development.

Supervisory Responsibility

Provides direct supervision to the thirteen On-Site Facility Managers and oversight of all AFCO and AFCO managed facility contracted service providers.

Key Responsibilities

The Director, Facilities Management is responsible for:

Assist in developing annual income/expense budgets for each AFCO and AFCO managed facility and/or cost center, including operating plans for facility management activities associated therewith, as assigned by the Vice President, Head of Asset Operations & Development.
Establishing necessary controls to ensure facility management activities are performed in conformance with approved annual budgets.
Review and approval for all accounts payable invoices for assigned facilities prior to payment action by the AFCO Business Management Department.
Coordinating compliance with lease terms and conditions by all parties concerned and assisting in the collection of rent and other receivables.
Reviewing and analyzing financial operating reports/statements and providing necessary supplemental information and reports related to AFCO or AFCO- managed facilities.
Developing and supervising plans for regular, preventative, and emergency maintenance, service and repair programs, plans, and schedules for AFCO and AFCO-managed facilities, including maintenance/repair of buildings, aircraft aprons, and grounds and provision of tenant services in accordance with lease terms and conditions.
Preparing and negotiating agreements with contractors for facility management services at AFCO or AFCO-managed facilities, including renewals, amendments, or other changes thereto.
Administering and supervising approved service contracts.
Supervising the activities of all personnel assigned to, or contracted with, AFCO for facility management.
Supervising procurement actions for and utilization of resources required in AFCO facility management activities in accordance with established policies and procedures.
Assisting with marketing, promoting, and leasing AFCO or AFCO-managed facilities, with the objective of achieving high occupancy and lease rates.
Assisting the Director, Leasing in performing all leasing functions associated with new leases, lease amendments, lease renewals, and lease extensions for all previously existing AFCO or AFCO-managed facilities assigned.
Assisting the Vice President, Head of Asset Operations & Development, and the Construction & Technical Services section, in planning, organizing, coordinating and managing construction activities, at all existing AFCO or AFCO-managed facilities, associated with: the preparation and construction of space for initial occupancy by tenants; alterations and/or other improvements to space occupied by existing tenants, including coordination between tenant representatives and AFCO subcontractors; and, for construction related to capital improvements.
Consulting with and advising AFCO's Chief Operating Officer, Chief Financial Officer, Vice President, Head of Asset Operations & Development, and Director, Leasing on matters related to lease negotiations and facilities management issues.

Additional Tasks & Responsibilities

Identify new business opportunities regarding new facility development or new tenant leasing and refer to appropriate AFCO business development executive(s) or the Director, Leasing or acts to capture opportunity information data.

Financial Accountability

May commit company funds in accordance with business plans upon approval of the Vice President, Head of Asset Operations & Development, Chief Operating Officer, and Chief Financial Officer.

Key Performance Factors

The following factors may be considered in determining level of job performance:

Creating accurate budgets, monitoring, and maintaining conformance.
Relationships with and feedback from tenants and relevant airport senior officials.
Revenues; % leased space/occupancy rates and profitability.
Capital improvement project completion, new business leads identified.
Assignment of, and satisfactory completion of, special projects.
Higher education completion.
Annual reviews and position growth.

AFCO maintains a diverse interpersonal/cultural environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, gender, gender identity or expression, marital status, sexual orientation, national origin, disability, age, veteran status, or any other characteristic protected by federal, state, or local law.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of the job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand, walk, and reach with hand and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and ability to adjust focus.

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