ASSISTANT PAYROLL MANAGER

General Description

Under the supervision of the Payroll Manager, the purpose of this position is to assist in the preparation, adjustments, and processing of timely bi-weekly payroll and related reports. Responsibilities include supervising, payroll activities and providing payroll training to all departments. Position coordinates the preparation, review, correction, recording, processing, balancing and distribution of payroll related data. Employee exercises independent judgment and technical expertise. Performs related work as directed.

Functions:

Material functions, not inclusive of all functions and responsibilities.

· Oversee and direct payroll procedures.

· Develop systems to process payroll transactions (e.g. salaries, benefits, garnishments, deductions, taxes, and third-party payments).

· Coordinate timekeeping and payroll systems.

· Oversee processing of payroll changes (e.g. new hires, terminations, raises) and system upgrades.

· Ensure compliance with applicable laws, payroll tax obligations, and internal policies.

· Maintains payroll guidelines by writing and updating policies and procedures.

· Supervise payroll coordinators and payroll assistants city-wide.

· Liaise with auditors and manage payroll tax audits.

· Collaborate with Human Resources (HR) and accounting teams.

· Maintain accurate records and prepare reports.

· Resolve issues and answer payroll-related questions.

· Calculate the financial impact of changes to salaries and benefits, based on union contracts.

· Performs other related duties as directed.

Minimum Requirements:

· BSc/BA in Business Administration, Accounting, Human Resources, or related field; payroll related certification is a plus.

· A minimum of two (2) years supervisory experience in a high-volume payroll operation preferably for a moderate to large-scale entity.

· Demonstrated experience with payroll processing system applications such as TYLER MUNIS; ADP, PeopleSoft. Experience with TYLER-MUNIS is a plus.

· Demonstrated proficiency level with all Microsoft Office products (especially Excel).

· An equivalent combination of education, training, and experience may be considered.

· Current knowledge of payroll procedures and related laws

· Excellent understanding of multi-location payroll and taxes

· A keen eye for detail

· An analytical mind and good math skills

· Outstanding communication skills (written and oral)

· Organizational and leadership skills

· Ability to interpret documents such as policies and procedures, and union contracts.

City Government

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