Reporting to the Director of Central Services, the Fleet Manager is responsible for planning, organizing, and overseeing tasks and activities related to the acquisition, servicing, maintenance, and repair of City vehicles, ensuring compliance with safety standards and monitoring fuel usage. Oversees budgets for vehicle repair and replacement, identifies cost-saving strategies, and develops vehicle policies. Supervises and guides fleet maintenance staff to maintain seamless and efficient operations by evaluating the performance of team members, assigning training, and monitoring the quality of completed repairs. This role requires strong leadership skills, attention to detail, and the ability to work collaboratively within the City's operations.

Plan and organize the maintenance and repair of City fleet vehicles and related equipment;
Direct and supervise vehicle operations personnel involved in repair activities, finances, and analysis;
Develop and implement short- and long-term goals, objectives, policies, and priorities for the fleet;
Manage and coordinate the purchase, replacement, and disposal of city vehicles;
Manage and coordinate the purchase, installation, and disposal of vehicle parts, accessories, or equipment;
Ensure compliance with operating and safety standards for City vehicles and all related maintenance shop tools and equipment;
Track and manage fleet operations in MUNIS, Dossier, and the City’s other vehicle maintenance systems;
Identify strategies to improve the resiliency and sustainability of the vehicle fleet including but not limited to plug-in EVs, hybrid EVs, e85 vehicles, biodiesel, or other innovative tools;
Provide contract administration oversight on vehicle repairs, purchases, and the procurement of new goods or services;
Advise City Departments regarding vehicle or equipment purchases, electric vehicles and charging infrastructure, risk management, and operator training;
Participate in budget preparation and administration to ensure financial efficiency;
Supervise, train, and evaluate subordinates to maintain high standards of performance;
Perform other duties as assigned.

Education and Experience

Bachelor’s Degree from an accredited college or university in business administration or a related field is preferred OR any equivalent combination of experience and training which provides the required knowledge, skills and abilities.

At least five (5) years of increasingly responsible fleet management or maintenance experience.

At least three (3) years of experience in a supervisory position in a maintenance shop, service center, fleet management department, or similar organization.

Special Qualifications:

Possession of a valid Maryland Driver’s License or the ability to obtain same with 30 days of employment.

Preferred Qualifications:

Education or experience procuring, supporting, maintaining, or tracking inventory and records of fire trucks, law enforcement vehicles, first responder vehicles, and/or work vehicles.

Education or experience procuring, supporting, maintaining, or tracking inventory and records of plug-in electric vehicles, hybrid electric vehicles, e85 vehicles, and EV charging infrastructure.

Education or experience with financial or fleet management software like MUNIS, Dossier, or other comparable tools.

Knowledge, Skills and Abilities:

Knowledge of the functions and activities related to the procurement, servicing, maintenance and repair of City vehicles and related materials, tools and equipment;
Knowledge of the applicable laws, codes, regulations, policies and procedures;
Knowledge of the practices and procedures involved in researching, comparing and purchasing vehicles, equipment and supplies;
Skill in the application of diagnostic procedures for vehicles;
Skill in the operation, theory and principles of gasoline and diesel-powered engines, along with electric vehicles and related charging infrastructure;
Skill in the management of budgets and internal controls to monitor funding;
Skill in parts management, inventory, and reordering practices and procedures;
Skill in the operation of a computer and assigned software.
Ability to apply fleet management best practices and performance measures/metrics;
Ability to apply the principles and practices of administration, supervision and training;
Ability to apply good oral and written communication skills;

Ability to supervise and oversee maintenance and repair work on fleet vehicles and equipment, including ability to perform required vehicle inspections underneath and above vehicles;
Ability to operate a vehicle;
Ability to sit at a computer terminal or desk for extended periods; and
Ability to operate standard office equipment including computer, copier, printer and fax machine.

Work is performed in a safe and secure work environment that includes an office and maintenance shop, and there may periodically be unpredictable requirements or demands. Ability to withstand working inside, outside, and in extreme weather conditions.

City of Annapolis (MD)

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Fleet Manager