SALARY INFORMATION

$45.81 - $55.68 Hourly

$7,940.20 - $9,651.36 Biweekly

$95,282.40 - $115,816.32 Annually

Offering Excellent Benefits

Generous Monthly Flexible Benefit Plan Contribution for Medical Benefits.

Bilingual Incentive Pay, City Paid Deferred Compensation & so much more!

DEADLINE TO APPLY:

Online applications will be accepted beginning Wednesday, January 15, 2025 through Sunday, February 16, 2025. Qualified and interested applicants are encouraged to apply immediately as this recruitment may close after five (5) business days without notice on the day the department's needs have been met. The eligibility list established from this recruitment may be used to fill future vacancies as they occur.

POSITION DEFINITION

Under general direction, purchases and arranges to purchase materials, supplies, and services not requiring a formal bidding process; analyzes quotes for suitability of product, comparative costs, and product availability; documents vendor performance; supervises the operation of a central stores facility; performs related duties as required.

CLASS CHARACTERISTICS

The Purchasing Supervisor classification is responsible for exercising functional supervision of warehouse staff. Incumbents oversee operations, activities, and staff assigned inventory supply warehouses; receives, examines, and processes departmental requisitions; prepares and issues purchase orders, service agreements, and contracts as well as necessary documents related to the purchase of supplies, equipment, services, and materials.

SUPERVISION EXCERCISED

Receives supervision from the Director of Administrative Services and is responsible for exercising functional supervision of Stores staff.

ESSENTIAL FUNCTIONS

Oversees the operations, activities, and staff of assigned inventory supply warehouses; receives, examines, and processes departmental requisitions; prepares and issues purchase orders, service agreements, and contracts as well as necessary documents related to the purchase of supplies, equipment, services, and materials.
Purchases materials maintained at the central stores warehouse; contracts vendors to obtain best price for stock items and special items requiring formal specifications; purchases non-stock items as requested.
Supervises and participates in the receiving, ordering, stocking, and issuing of supplies and materials; checks shipments for condition, shortages, and discrepancies; meets and confers with vendors to resolve issues; evaluates vendor performance; analyzes recurring purchasing problems and determines solutions to the problems; maintains stock records; conducts periodic inventory and prepares inventory reports.
Maintains record storage; arranges for the disposition of surplus property; prepares a variety of clear and concise reports.
Secures and maintains database of qualified vendors/contractors to ensure an adequate number are available for competitive bidding.
Assists other City departments to review, develop, revise, recommend changes to, and prepare specification for the bid process in conformance with State and City purchasing ordinances and regulations; solicit bids; conduct pre-bid meetings and on-site job walks with bidders; draft and issue addendum to bids; review bids for compliance; evaluate and recommend award of bid; conducts formal bid openings for approved items; assist in the development of contracts issued as a result of sealed bids; compiles, revises, and prepares staff reports for City Council action to award bids.
Administers City credit cards for use by City departments; receives credit card purchase requests to place orders for necessary supplies and equipment.
Opens new credit accounts with vendors and suppliers; fills out credit applications; negotiates with vendors to obtain best possible pricing and quality of supplies.
Assists in establishing and implementing divisional policies, procedures and making recommendations for improvements as necessary; participate in the development of computer systems and processes as it applies to purchasing; provide training, technical support, and group presentations to employees and management regarding purchasing policies and procedures.
Understands and familiar with contracts from other governmental agencies which are available for use by the City.
Prepares and maintains analytical and narrative reports relative to assigned area of responsibility.
Performs related duties as required.

QUALIFICATIONS

Education and/or Experience

Education: Bachelor’s degree in Accounting, Finance, Public Administration, Business Administration, or a closely related field. A Bachelor’s degree may be substituted for additional years of experience.
Experience: Three (3) of experience in procurement and purchasing-related activities, store keeping, and inventory control with possession of a Bachelor’s degree OR seven (7) years of progressively responsible experience in procurement and purchasing-related activities, store keeping, and inventory control without possession of a Bachelor’s degree. Experience in public or government procurement is highly desirable.

License and Certifications

Possession of and ability to maintain a valid Class C California Driver’s License and a satisfactory driving record.

Knowledge, Skills, and Abilities

Knowledge

Store keeping and inventory methods and procedures;
Nomenclature, grades, and classification of a variety of supplies and materials;
Methods and techniques utilized in grading and analyzing the quality of materials, supplies, and equipment;
Variety of materials, supplies, and equipment typically used in municipal services and sources of such products, basic laws, and procedures of municipal purchasing;
Computer purchasing and inventory software;
Contract negotiation methods and procedures.

Ability

Communicate clearly and concisely, both orally and in writing;
Maintain detailed and accurate records;
Evaluate quality and price of products to judge suitability of products work independently;
Interpret, apply, and explain City purchasing policies;
Perform manual work in lifting and moving stock;
Identify stock items and issue correct supplies and materials;
Count items received and compared against packing list;
Take inventory of stock;
Train, supervise, and evaluate subordinate staff; perform purchasing-related activities.

MARGINAL FUNCTIONS

These are position functions which may be changed, deleted, or reassigned to accommodate an individual with a disability.

Environmental Conditions

Work is performed primarily in a standard office setting.
Incumbents may be required to work extended hours including evenings and weekends from time-to-time.

Physical Conditions

Stand or sit for prolonged periods of time.
Occasionally stoop, bend, kneel, crouch, reach, and twist.
Lift, carry, push, and/or pull light to moderate amounts of weight.
Operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard.
Verbally communicate to exchange information.

Some requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

Recruitment Process: All applicants are required to submit a complete City applicationat www.azusaca.gov/jobs. Applications must be accompanied by a resume describing experience, education, and training in relation to the requirements of the position, however, resumes will not be accepted in lieu of a City employment application. Applications that are submitted without a resume, or have unanswered supplemental questions, may be deemed incomplete.

Application Screening (Refer/Non-Refer): Online applications will be reviewed for qualifications that are highly desirable and most needed to perform the essential functions of this job. Only those candidates whose applications indicate that they are most qualified will be invited to continue in the recruitment process.

Examination Process (Oral Interview): Selected candidates who meet the qualifications will be invited to an oral interview.Candidates will be interviewed and rated by a qualification appraisal panel of subject knowledge experts. Each candidate's rating will be based on responses to a series of structured questions designed to elicit the candidates' qualifications for the job. Only the most successful candidates will be placed on the eligibility list.

As vacancies occur throughout the City of Azusa within this classification, candidates may be referred to the hiring department. In accordance with the City of Azusa Civil Service Rule 5.5.1, examinations may consist of one or more selection techniques, including but not limited to: Application Evaluation (Qualifying), Written Exam, Practical/Performance Exam, and/or Panel Oral Interview.

The City of Azusa is an equal-opportunity employer that is committed to inclusion and diversity. The City does not discriminate on the basis of race, color, gender, age, ancestry, national origin, political or religious affiliation, sexual orientation, marital status, other non-job related physical or mental disability, medical condition, or other functional limitation in employment or the provision of service. The City is dedicated to making its programs, services and activities accessible to individuals with qualified disabilities. If you require reasonable accommodations to complete the employment application and/or participate in the testing process, please contact the Human Resources at (626) 812-5183 prior to the filing deadline. We will attempt to reasonably accommodate applicants with disabilities upon request.

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Purchasing Supervisor