Position Summary

The City of Bixby is seeking a detail-oriented and highly motivated Special Events/Marketing Coordinator to join the Communications Department. This position is responsible for planning, coordinating, and supporting City-sponsored events while also leading marketing, sponsorship, and tourism promotion efforts tied to those events.

This role plays a key part in community engagement, economic development, and revenue generation through strategic event programming, Bentley Park advertising and sponsorship initiatives, and tourism promotion—particularly highlighting Lake Bixhoma and other City assets.

This position works collaboratively across City departments, with community partners, and with local and regional organizations to promote Bixby as a vibrant place to live, work, and visit.

Key Responsibilities

Plan, coordinate, and support City-sponsored events at City facilities and community locations
Serve as a liaison between City departments, community organizations, and event stakeholders
Participate in interdepartmental public safety planning meetings to develop and coordinate event safety plans, provide updates, and present recommendations
Coordinate event logistics, including schedules, staffing, permits, vendors, equipment, and timelines, as required.
Support event-related communications and promotions, including social media, website updates, flyers, and other materials
Represent the City at events by assisting attendees, tabling, and supporting on-site operations
Maintain event documentation, forms, procedures, and records
Attend events outside of normal business hours, including evenings and weekends
Track event attendance, costs, and economic impact; prepare reports for City leadership.

· Develop, market, and manage sponsorship and advertising opportunities at Bentley Park, including signage, naming rights, and event sponsorships.

· Identify, solicit, and maintain relationships with corporate and local business sponsors.

· Promote Lake Bixhoma and other City attractions as regional tourism destinations through targeted marketing campaigns.

· Perform other duties as assigned

Knowledge, Skills & Abilities

Strong organizational skills with excellent attention to detail and the ability to manage multiple projects and deadlines
Excellent written and verbal communication skills, including comfort representing the City and speaking with the public
Strong interpersonal skills with the ability to collaborate effectively across departments and with external partners
Ability to work independently while contributing as a reliable team member
Familiarity with social media platforms and basic content creation for event promotion
Strong problem-solving skills with the ability to adapt quickly in a live event environment

Required Qualifications

High school diploma or GED
Previous experience coordinating events, public meetings, or community engagement initiatives
Valid Oklahoma driver’s license
Strong organizational skills with a high level of attention to detail
Excellent written and verbal communication skills

Desired Qualifications

· Associate’s or Bachelor’s degree in Communications, Public Relations, Event Management, Marketing, Public Administration, or a related field

· Experience with social media content creation and event promotion

· Comfortable speaking in front of groups and providing presentations or updates

How to Apply:

Interested candidates should submit a resume, cover letter, and references to:

LeAnn Tunnell

Human Resources

ltunnell@bixbyok.gov

or, submit a City of Bixby Online Application.

The City of Bixby is an Equal Opportunity Employer. We encourage applications from individuals of all backgrounds and experiences.

City of Bixby, OK

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