Starting hiring salary - $92,611.34 to $98,168.02 annually

DEFINITION
The Administrator will oversee the daily operations and functions of the Brighton Municipal Court. The Administrator shall ensure compliance with applicable state and local laws and regulations. She or he shall also supervise the work of the staff who provide administrative support to the Municipal Judges. This person shall also oversee and enforce contracts for Court Security, Court Interpreters, and Court-appointed attorneys. The ideal Administrator will work effectively, both independently and as part of a team, while providing excellent, respectful customer service. This person will demonstrate strong interpersonal and human relations skills that support the City of Brighton's mission, vision, and values.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Assistant City Manager. Exercises functional and technical supervision over assigned Court staff. Also receives direction from the Judges on court procedures.

EXAMPLES OF ESSENTIAL RESPONSIBILITIES AND DUTIES
Recommends and assists in the implementation of goals and objectives of the Municipal Court; establishes court schedules in coordination with the Presiding Municipal Judge,

Prosecuting Attorney and Police Department; implements policies and procedures.

Plans, prioritizes, assigns, supervises, and reviews the work of staff involved in court services.

Provides training for court staff, to include overseeing mandatory CJIS training/certification for Court staff.

Maintains the Court Standard Operating Procedures Manual.

Evaluates the operations and activities of the Municipal Court; recommends improvements and modifications; prepares various reports on operations and activities including statistical reports of court cases.

Prepares the annual budget, monitors approved budget accounts.

Processes accounts payable for the division using City software.

Balances bank deposits and posts to the General Ledger daily.

Responds to sensitive requests for information and assistance; interprets court policies, laws and regulations in response to inquiries and complaints; refers inquiries as appropriate.

Coordinates court activities with the Police Department, including Police Records Division, and other City staff as needed.

Manages case flow to ensure timely resolution of cases.

Serves as Clerk of the Court in the courtroom for arraignments, trials to the court, and jury trials; appropriately delegates the same duties to other court staff.

Provides oversight and assistance to court staff in daily functions when needed.

Acts as jury commissioner by preparing and mailing jury summonses to citizens selected for jury duty; schedules jury trial dates in coordination with schedules of judges and attorneys; shall prepare and maintain stock jury instructions. Maintains a juror spreadsheet to track all potential and qualified jurors. Possesses knowledge of Colorado laws governing juror qualifications and the circumstances under which prospective jurors may be excused from service.

Responsible for maintaining, preserving, and disseminating the Court record on all cases including appeals and requests for transcripts.

Monitors jail files for Adams County and other jurisdictions. Prepares daily bed space report, coordinates with the Adams County Jail for video advisal hearings and writs for transport.

Monitors and provides preliminary interpretation of new laws, ordinances, rules, and court cases about Municipal Court.

Issues subpoenas for court and jury trials; shall follow up on service of subpoenas as needed.

Creates and modifies court documents as required by changing legal procedures.

Disburses restitution and bond refunds.

Issues requests for payment of invoices.

Prepares yearly calendar and coordinates dates with outside agencies for interpreter services, security, and police records.

Prepares annual job evaluations for court staff.

Meets at least quarterly with judges, City Prosecutor, Records Supervisor, and other City staff as necessary to discuss current issues.

Provides administrative assistance for the Municipal Court judge.

Performs other duties and responsibilities as assigned.

QUALIFICATIONS
Knowledge of:
Municipal Court operations.

Legal terminology frequently used in court proceedings.

General court policies and procedures.

Principles of supervision and training.

English usage, spelling, grammar, and punctuation.

Modern office procedures, methods and computer equipment including Microsoft Office Software.

Policies and procedures related to judicial record keeping.

Full Court software.

CJIS policy and procedures.

Department of Motor Vehicle policies and procedures concerning the reporting of driver’s license point assessments.

Ability to:

Plan and implement court services, programs, and activities.

Perform responsible and difficult work involving the use of independent judgment and personal initiative.

Interpret and apply administrative and departmental policies, procedures, laws and regulations.

Work cooperatively with other departments, city officials and outside agencies.

Understand the organization and operation of the city and of outside agencies as necessary to assume assigned responsibilities.

Analyze situations carefully and adopt effective courses of action.

Respond to address difficult and sensitive citizen inquiries and complaints constructively and diplomatically.

Independently prepare correspondence and memorandums.

Interpret and apply the judicial policies and procedures.

Supervise and train assigned staff.

Type at a speed necessary for successful job performance.

Operate office machines and computers.

Maintain accurate files and records.

Perform routine mathematical calculations.

Communicate clearly, concisely, and diplomatically, both orally and in writing.

Establish and maintain cooperative working relationships with those contacted in the course of work.

EDUCATION AND EXPERIENCE
Bachelor’s or an advanced degree from an accredited college or university in court management, social sciences, criminal justice, business administration, or a related field strongly preferred. Experience with Full Court software program required. Five (5) years of administrative experience in municipal court or law office, and at least three years of supervisory experience, preferably in a court setting.

PHYSICAL REQUIREMENTS
Physical ability to perform essential job functions: while performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, hear, see, and demonstrate manual dexterity. The employee is occasionally required to kneel, stoop, and perform light lifting, up to 20 lbs.

SPECIAL REQUIREMENTS
Ability to obtain CJIS certification within 30 days of hire.
Possession of a valid driver's license with a safe driving record.
Bilingual English/Spanish preferred.
Ability to complete FEMA ICS 100 and IS 700 training within six (6) months of hire.

City of Brighton

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Court Administrator