JOB SUMMARY

The purpose of this class is to lead a department that is responsible for purchasing goods and services for all departments while performing within the Texas purchasing code and City of Brownsville Purchasing Procedures. The position oversees the procurement of goods and services, solicits contracts, and negotiates services. This position is also responsible for overseeing or preparing bids and requests for proposals, managing purchase orders, preparing contracts and other procurement needs. The position will be responsible for planning, organizing and implemented major policies and procedures, reporting progress of major activities to executives and the Commission through reports and conferences.

COMPETENCIES:

Effective Communication

Trust

Time Management

Ethical Practice

Customer Service

KEY FUNCTIONS/KNOWLEDGE/SKILLS:

· Accountable for supervising, directing, and approving all purchasing requirements for all City departments.

· Responsible for analyzing and making recommendations in resolving budgetary, administrative and management problems regarding all purchasing requirements.

· Responsible for coordination with department heads regarding special purchasing projects.

· Coordinates purchasing/inventory functions in collaboration with Finance Department.

· Follows prescribed financial practices and procedures for all purchasing activities

· Prepare or review specifications, bids, proposals.

· Attend meetings related to management including Commission meetings.

· Attend meetings related to purchasing goods and services.

· Prepare and update policies and procedures.

· Professional development and staying abreast of changes in laws and regulations.

· Working with staff, performance evaluations, coaching, etc.

· Routine review of purchase orders, work orders, bids, proposals, and other purchasing related documents.

· Prepare, update and monitor annual work plan.

· Perform a high degree of tact and diplomacy in dealing with department heads and vendors using initiative, resourcefulness, and professional integrity

· Performs other job-related tasks as assigned.

Education and Experience

· Bachelor's degree plus five years of experience, or associate's degree plus seven years of experience, or high school graduation or GED plus nine years of experience.

· Must have considerable knowledge of property accountability and general supply procedures.

· Thorough knowledge of business methods, principles and practices and the laws relating to public purchasing.

Special Certifications and License

Valid Texas Driver’s License.

Independence and Judgement

Determines results to be attained to support overall organizational goals; responsible for recognizing and solving independently most difficult problems involving judgments where chance for error is high, errors could have serious consequences, etc., in areas such as financial, medical, political.

Initiative and Ingenuity

Progressive level of specialization requiring a large amount of interpretation and non-standard responses to varied situations; must know where to go for answers (not all sitting there in procedures manual); must take multiple factors into account; control over priorities.

Supervisory and Responsibility

Organizes, plans, and controls the work of assigned employees; coaches and advises subordinates on job performance; responsible for disciplinary actions; participates in hiring and discharge interviews and/or recommendations on hiring and discharge are given substantial weight.

Financial Responsibility

Final approval on department expenditures and manages department's or program's funds in a department of substantial size for the organization either in terms of numbers of employees or amount of funds or both.

Level and frequency of Outside Contacts

Higher frequency of outside contacts.

Physical Demands

Office job with little or occasional light physical effort.

Responsibility for Equipment and Property

Responsible for use of equipment/property such as office equipment, supplies, etc., which are used in office.

Working Conditions

Office job, no adverse conditions.

Other Requirements

The City of Brownsville requires all employees to successfully pass a Drug & Alcohol and a physical examination and a Background Check.

ADA Requirements

The City of Brownsville is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.

Benefits

The City of Brownsville offers a comprehensive benefits package designed to support its employees' well-being and future. Employees participate in a robust retirement plan through the Texas Municipal Retirement System (TMRS) City to Employee Matching Ratio 2:1, with eligibility for retirement after 5 years of service at age 60 or 20 years of service at any age.

The City provides exceptional health benefits, including medical, dental, and life insurance plans for employees and their families, along with vision coverage for employees enrolled in health insurance through MetLife. Employees and their dependents can also access care at Frontier Clinic at no cost when covered by the City's health plan. Additionally, pet insurance is available as a voluntary benefit.

Employees have access to deferred compensation plans through Equitable and supplemental insurance options from AFLAC and Colonial Life. Full-time employees accrue 10 sick days and 15 vacation days annually.

The City offers parental leave concurrent with FMLA for eligible employees, longevity pay, and 100% tuition assistance up to $5,000 annually. Furthermore, Brownsville observes 14 holidays per year, plus two floating holidays, giving employees a balanced and rewarding work-life experience.

Starting in fiscal year 2025, employees will have access to flexible scheduling options as part of our commitment to work-life balance..

City of Brownsville

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