The City of Caldwell is seeking qualified applicants for an Accounting Specialist in our Utility Billing Division

Individual performs accounting tasks related to billing, recording, updating, and maintaining utility accounts; performs a variety of administrative and reporting functions; and performs related work as required.

This position is level three of the Utility Billing job family. The principal function of an employee in this class is to perform accounting tasks related to city services billing. The work is performed under the supervision of the Utility Billing Manager with leeway is granted for the exercise of independent judgment and initiative. The nature of the work performed requires an employee to establish and maintain effective working relationships with city officials, employees, vendors and business owners, government agencies, and the general public. The principal duties of this class are performed in a general office environment.

Prepares the daily deposit of all city financial transactions;
Ensures compliance with the city’s policies related to accounts receivables, cash handling, and cash receipting;
Keeps cash drawer for cash exchange for Utility Billing Division;
Maintains and balances a petty cash drawer for small change refunds or Utility Billing Division purchases;
Balances and monitors money bag for city event center and prepares for data entry;
Coordinates the effort to move receivables to collections;
Prepares adjustments for refunds and/or corrections for utility billing accounts;
Applies adjustments to customer accounts;
Prepares reports related to Utility Billing and the Business Improvement District (BID);
Enters invoices related to Utility Billing Division;
Acts as back up for Utility Billing Representatives as needed;
Refunds credit balances to customers;
Processes automatic debits on customer accounts;
Processes returned checks from customers and contacts the appropriate parties for payment of the funds;
Performs shut-off on accounts not responding to the notification of insufficient funds (NSF) checks;
Downloads electronic payment from web based applications and inputs into utility billing software;
Back up for billing process;
Ensures all receipts and revenue received are entered in a timely manner;
Gathers, assembles, updates, distributes, and/or files information, forms, records, and data as requested;
Keeps immediate supervisor and designated others fully and accurately informed concerning work progress, including present and potential work problems, and suggestions for new or improved ways of addressing such problems;
Attends approved meetings, conferences, workshops, training sessions, and reviews publications and audio-visual materials to remain current on the principles, practices, and new developments in assigned work areas;
Responds to citizens’ questions and comments in a courteous and timely manner;
Communicates and coordinates with others to maximize the effectiveness and efficiency of interdepartmental operations and activities to help keep a positive work environment as well as works as a team member;
Respects the opinion of others and maintains a positive and professional working relationship with employees, supervisors, and others;
Performs other related duties as assigned.

Education, Training, and/or Experience Required:
Completion of at least 12 college credit hours in business management or accounting OR at least three years (within the last five years) of full time professional work experience applying accounting principles and practices as a primary job duty. Three or more years of professional work as a bookkeeper within the last five years will qualify. Personal bookkeeping, including for a personal business does not qualify.

Licenses, Certifications and Other Requirements:
Successful completion of pre-employment background check, drug testing, and credit check.

The City of Caldwell is an Equal Opportunity Employer

All qualified candidates are strongly encouraged to apply.

If you are a Veteran and wish to request Veterans' preference, please upload a copy of your DD214 as part of your application.

City of Caldwell (ID)

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Utility Billing Accounting Specialist