Fleet Specialist - Asset Management

The City of Colorado Springs is ready to welcome a Fleet Specialist for our Assest Management team! As a Fleet Specialist, you will play a crucial role in overseeing the repair, maintenance, and procurement processes for the City's fleet. The ideal candidate will have an eye for detail, excellent communication skills, and a strong understanding of fleet management principles and regulations. Join our team and take on a dynamic role that promises engaging challenges and opportunities to make a meaningful impact

Fleet Employee standing in front of a fleet vehicle

Benefits Offered:

Paid Time Off: Vacation, Sick, and Holidays
Medical, Dental and Vision Insurance
PERA Retirement
Employee Medical Clinic and Pharmacy
Wellness Programs, Fitness Classes and Gym Discounts
Medical Management Programs
Basic & Voluntary Life Insurance
Short & Long Term Disability
Long Term Care
HRA and Flexible Spending Accounts for Health and Dependent Care
Read more about our many benefits at: https://coloradosprings.gov/totalrewards

Work Location: 404 W. Fontenaro St. Colorado Springs, CO 80907
Job Type: Full-time; Exempt
Work Schedule: Monday - Friday; 7:30AM - 4:00PM
Salary Range: $54,467 - $65,386

We're an accredited pay equity employer!

Your starting pay will be within the posted hiring range based on your years of experience and education. As an employee with the City of Colorado Springs, there is room to grow! Click this link to view the salary range for this position: 2025 Salary Schedule

As a Fleet Specialist, you will:

Assist in the execution of the acquisition/procurement process for new vehicles and equipment; compare new vehicles to purchase order for accuracy
Process fleet invoices for payment
Enter data into the Fleet Maintenance database (AssetWorks M5)
Produce reports from the Fleet Maintenance database, analyze fleet data
Assist with fleet budget preparation
Develop vehicle and equipment purchase orders in accordance with budget
Coordinate up-fitting of vehicles and equipment with third-party vendors
Write vehicle and equipment specifications; verify upon delivery
Develop and evaluate technical specification standards for acquisition and up-fitting
Process title paperwork for license plates; ensure vehicles are registered/renewed appropriately and in a timely fashion
Execute the disposal process of fleet vehicles and equipment; track and prepare data for investment recovery
Develop data-driven reports for vehicle and equipment lifecycle management
Process paperwork for oversized, overweight, SMM (Special Mobile Machinery) vehicles and equipment
Process paperwork for Department of Transportation certification of vehicles and equipment
Manage records, prepare reports, and forecast vehicle usage and replacement
Monitor emergency repairs requests
Schedule preventative maintenance; monitor repair schedules
Assign temporary vehicles to employees during repairs
Assist with reconcilng work orders; process and distribute invoices for payment
Maintain and manage the fleet computer database; input updated information; and prepare reports
Collect data to track efficiency and quality of service
Additional duties as assigned in support of Fleet Management Services
Learn more about this job by reviewing the class specification on the City of Colorado Springs Class Specifications page

We are looking for candidates who demonstrate:

Knowledge of:

Fleet management principles, procedures, practices, and techniques
Vehicle design, specification, construction, and operation
Budget and fiscal expenditure
Knowledge of pertinent federal, state, and local laws, codes, and regulations

An Ability to:

Manage conflicting needs and requests with ease
Produce quality, accurate, prompt, and reliable results
Establish and maintain effective working relationships
Demonstrate clear and concise communication, orally and in writing

Equivalent to the completion of the twelfth grade (high school diploma or GED)
Three years of full-time fleet management, program management, project management or in a related field
Possess, or obtain upon hire, and maintain a valid, non-probationary Colorado driver's license not subject to restriction related to alcohol and/or drug violations or pending charges

Substitutions: We value a diverse range of qualifications and experiences. Our organization views each year of further education as equivalent to each year of relevant work experience, and each year of additional relevant work experience as equivalent to each year of required education.

We encourage all to apply!

Fleet management experience
Experience in acquisition/procurement
Experience working in a government setting
Experience using Assetworks M5 Fleet Management software
Possess or willing to obtain within 12-months if hire an Emissions Inspector's Certification

The following qualifications are not required, but they are considered desirable. If you possess any of the preferred qualifications, please include specific details in your application. This information may be used to identify a top group of applicants.

Please contact Jamie Garcia at Jamie.Garcia@coloradosprings.gov for any questions about this position.

Physical Demands: Exerting 20-50 lbs. occasionally; 10-25 lbs. frequently; or up to 10 lbs. constantly.

Environmental Conditions	Frequency
Primary Work Environment	Warehouse
Extreme Temperature	Occasionally
Wetness and Humidity	Never
Respiratory Hazards	Frequently
Noise and Vibrations	Continuously
Physical Hazards	Never
Mechanical and/or Electrical Hazards	Occasionally
Exposure to Communicable Diseases	Never

The description above is intended to represent only the key areas of responsibilities; specific job assignments, duties, and environmental conditions will vary depending on the business need of the department and the particular assignment.

City of Colorado Springs

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