The City of Del Mar seeks a Facilities Manager with strong technical skills to join the City Del Mar Public Works Department. The position is responsible for maintaining City facilities and buildings, managing third-party contractual work, and administering preventative maintenance programs. The ideal candidate will be a seasoned technical expert with demonstrated experience and strong knowledge of facilities maintenance and repairs, leadership and problem-solving skills, and the ability to develop and implement related facilities maintenance programs.

This position is open until the needs of the City are met, so interested applicants are encouraged to apply immediately. First review of applications will begin on Monday, October 20, 2025, at 8:00 am.

Click here to view the job flyer: https://www.delmar.ca.us/DocumentCenter/View/10114/Facilities-Manager-I-II-flyer

GENERAL PURPOSE

Under general direction, provides oversight and expert technical guidance and recommendations, and is responsible for maintaining City buildings and facilities and managing and administrating contractual work.

DISTINGUISHING CHARACTERISTICS
Areas of responsibility include planning, administrating, performing, and directing facility repair and maintenance activities within the Public Works Department. The division’s functions and responsibilities include facilities management of City Hall/Civic Center, Powerhouse Community Center, Del Mar Branch Library, Beach Safety Center, Public Works Buildings, and Del Mar Community Building, as well as any leased facilities that the City may be responsible for. Responsibilities and assignments are broad in scope and require independent judgment on issues that are complex, interpretive and evaluative in nature. The work of this class involves significant leadership, accountability, and decision-making responsibilities with the Facilities Manager I being the journey level of the position and Facilitates Manager II being advanced journey level.

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the class.

Implements and maintains a comprehensive condition assessment strategy by routinely and comprehensively evaluating facility conditions, needs and priorities; develops and implements short and long-term maintenance programs for City facilities including establishing and updating preventative maintenance schedules, planning repair work, projecting asset conditions and life cycles, and assisting in projecting maintenance costs.
Ensures the timely completion of planned preventive maintenance programs in coordination with Public Works management.
Manages all City facility maintenance and repairs, special projects, and service contracts and equipment warranties, including carpentry, heating and air conditioning (HVAC), fire alarm, security systems, plumbing, electrical, painting, and other related facilities maintenance contracts and oversees associated facilities maintenance and improvement programs.
Monitors building and facility systems to ensure proper settings and working order.
Implements the full procurement processes from start to finish including preparing scopes of work for facilities maintenance and repair related purchases and agreements.
Supervises the day-to-day maintenance activities of City facilities including monitoring contractors and City staff performing maintenance and repair work in and around buildings and facilities to ensure the work is appropriately performed to City standards and contracts; review and prioritize facilities related work requests; recommend assignment priorities and completion dates based on workload and staffing resources.
Performs and when appropriate oversees contractor and other third-party performance of minor and some major facility repair and maintenance work. Performs diagnosis and repairs to small and large equipment.
Reviews facilities-related work order requests; determines methods of performing work, scheduling, and necessary supplies and materials.
Operates, maintains, and repairs a variety of mechanical and power tools, equipment, and testing instruments.
Maintains accurate records; orders supplies, parts, and materials; picks up parts as necessary; and processes related invoices.
Creates and maintains database inventories for the facilities management system.
Develops cost estimates for facilities maintenance and repair activities and goes through proper budgetary process to secure the necessary funds
In partnership with the Department head, has a lead role in the preparation and monitoring of the facilities maintenance section budget.
Develops and implements facilities maintenance related policies and procedures.
Investigates and resolves facilities and buildings related complaints and citizen inquiries.
Responds to facility and public works emergencies, including during off-hours, as needed.
Identifies opportunities for improving service delivery methods and procedures; identify resource needs; review with appropriate management staff; implement improvements.
Reviews and analyzes proposed capital project plans as it relates to facilities maintenance.
Analyzes energy usage in City facilities and devise and implement energy conservation measures.
Delivers all phases of special projects as assigned.
In the absence of the Public Works Operations Manager, provide oversight of the Public Works utility crew and related operations.
Supervises assigned maintenance staff who performs routine and as-needed maintenance activities throughout the city; directs subordinate maintenance staff in overseeing third-party janitorial contractors.
Additional duties as assigned.

Knowledge of:

Basic principles, practices, tools, and materials relating to the maintenance and repair of City buildings, facilities, and fixtures.
Principles, theories and standard practices of maintenance trades as they apply to maintenance and repair of facilities, structures, machinery, and equipment.
Basic electrical, carpentry, plumbing, building maintenance practices, heating, ventilation, and air conditioning systems (HVAC).
Methods, practices, techniques and equipment used in the construction, maintenance and repair of electrical systems, carpentry, plumbing system, security systems, painting techniques.
Administrative principles and methods including goal setting, program development and implementation.
Principles and practices of budget preparation and administration.
Occupational hazards, safety regulations, safe work practices and safety equipment related to the work.
Software applications related to the work.
Codes, regulations and guidelines pertaining to the work.
Provisions of various City contracts as designated.
Principles and practices of record keeping.
Current methods, terminology, equipment, tools and materials used in the maintenance and operation of facilities.

Ability to:

Supervise assigned staff
Plan, assign, direct and coordinate a variety of functional specialties with overlapping work areas.
Identify building maintenance needs and take corrective actions.
Perform duties in a manner to maximize public safety in the area of building maintenance and construction.
Assist in the preparation, administration and monitoring of a division budget.
Read, interpret, and apply a wide variety of technical information from manuals, drawings, specifications, layouts, blueprints, and schematics.
Analyze complex operational and administrative problems, evaluate alternatives and recommend or implement effective courses of action.
Develop and implement goals, objectives, policies, procedures, work standards and management controls.
Prepare clear and concise records, reports, correspondence and other written materials.
Apply good judgment and practical knowledge to resolve unusual or irregular problems in the area of facilities maintenance
Exercise independent judgment and initiative within general policy guidelines.
Establish and maintain effective working relationships with those encountered in the course of the work.
Plan and schedule various repair, and maintenance projects, and estimate tools, materials, and equipment needed for projects.
Coordinate and monitor the work of external contractors
Monitor and make minor repairs to electrical, plumbing, security, and other related facility systems.
Communicate proficiently and proactively with other employees in and outside of the department, outside consultants/contractors, and the public regarding job related activities.

Training and Experience:

Facilities Manager I

A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from high school or G.E.D., and five years of increasingly responsible experience in the construction, maintenance and repair of public buildings and facilities; or an equivalent combination of training and experience. A valid California driver’s license with satisfactory driving record.

Facilities Manager II

A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from high school or G.E.D., and seven years of increasingly responsible experience in the construction, maintenance and repair of public buildings and facilities; or an equivalent combination of training and experience. A valid California driver’s license with satisfactory driving record.

PHYSICAL AND MENTAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools or controls and reach with hands and arms. The employee is frequently required to stand and talk or hear; walk or sit. Employee may also climb stairs and ladders to access inspection areas. This position lifts or moves objects weighing up to 50 pounds and occasionally up to 100 pounds. This position conducts field inspections outdoors under variable weather conditions. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

Mental Demands:
While performing the duties of this class, the incumbent is regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve complex problems; observe and interpret situations; use math and mathematical reasoning; deal with changing, intensive deadlines, and interact with officials and the public.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The employee is regularly exposed to outside weather conditions and wet or humid conditions. The employee regularly works near moving mechanical parts and is exposed to toxic or caustic chemicals, fumes or airborne particles, risk of electrical shock, and vibration. The noise level is occasionally moderately loud.

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