The City of Elkhorn is a small, welcoming community located in Walworth County, Wisconsin. The City offers a high quality of life with its blend of historical charm, growing businesses, and community events. The City is strategically located, providing residents with easy access to Madison, Milwaukee, and Chicago, while maintaining the comfort of small-town living. Elkhorn is more than just a place to work; it’s a place to build a career and community.

The City is currently seeking an organized and detail-oriented professional to serve as its next City Clerk. This essential role is responsible for the preservation of official city records, conducting local elections, overseeing licensing procedures, and supporting the city council and other municipal boards. The role fulfills the duties and responsibilities outlined in Wisconsin Statutes 62.11.

The ideal candidate will have a passion for local government, a commitment to transparency, strong ethical standards, and the ability to build positive relationships with City officials, staff, and the public.

The anticipated hiring range for this position is $68,619.20 to $71,385.60, depending on qualifications. The full salary range is $68,619.20 to $92,352.

View our recruitment brochure here: City Clerk Recruitment BrochureThe following duties are normal for this position but are not exclusive or all-inclusive in scope. The omission of specific statements of duties does not exclude them form the position. Other duties may be required and assigned, if the work is similar or a logical assignment to the position.

General Administration

Prepares council/committee agendas; attends all standing committee meetings; advises council on matters of parliamentary procedure; monitors and ensures Open Meeting/Open Records compliance; ensures notices of council meetings and meeting minutes are properly posted and/or published provides technical/clerical support to the council, committees, boards, commissions, and city staff as requested.
Administers liquor and general purposes licensing/permitting program, issues licenses as prescribed by municipal code.
Administer local, state, and federal elections, ensuring compliance with all legal requirements. Duties include the preparation of ballots, training election workers, managing absentee voting, and certifying election results.
Coordinates centralized insurance claims administration system; receives, reviews, and submits claims and supporting documentation to appropriate carrier; schedules meetings of internal claims review committee as required; notifies claimants of claims disposition.
Coordinates Property Assessment and Board of Review procedures with City Assessor.

Prepares annual departmental operating budget; prepares and administers budget for the conduct of elections.
Coordinates the preparation and distribution of City newsletter; coordinates website management.
Assign, direct, and supervise the work of the Deputy Clerk.

An Associate degree in business management or a closely related field from an accredited two-year Wisconsin technical school or an equivalently accredited institution from another state is preferred. A Bachelor’s Degree is desirable.
A minimum of five years of progressively responsible experience in office administration, including at least three years of supervisory experience, is a plus. A combination of education and experience that demonstrates equivalent knowledge, skills, and abilities may be considered.
Must possess Wisconsin CMC certification or enroll in a CMC training program within one year of the date of hire and obtain certification within three years of enrollment.
Must possess a valid Wisconsin driver’s license and be eligible to be bonded.

Thorough knowledge of Wisconsin Open Meetings Law, Open Records Law, Wisconsin Election Law, Wisconsin Liquor Law, Common Council operations, rules of procedure, and statutory meeting requirements. Working knowledge/understanding of general office practices and procedures. Working knowledge of electronic records management systems.
Skill in the use of common office software applications (e.eg. Microsoft Office), Acrobat Reader/Writer, Front Page, and Publisher. Skill in recording the proceedings of meetings and the preparation of meeting minutes.
Ability to comprehend, interpret, and prepare a variety of documents such as legal notices, ordinances, resolutions, insurance forms, election reports, licensing reports, statement of assessments. Ability to receive and deliver information, explain procedures, and follow instructions. Ability to communicate effectively with department heads, elected officials, consultants, fellow employees, municipal clerks, county officials, election inspectors, and the public; ability to plan, assign, instruct, and review the work of other employees.

Tools and Equipment Used: Frequent (daily) use of personal computer, telephone, office copier, cell phone, and fax machine.

WORK ENVIRONMENT: Work is usually performed in an office setting.

PHYSICAL DEMANDS: The physical demands described herein are representative of those that an employee must meet to perform the essential functions of this position. Reasonable accommodations may be made in order to enable individuals with disabilities to perform essential functions.

While performing the duties of this position, the employee is frequently required to sit, walk, bend, talk and hear, use hands to finger, handle, or feel objects or control the equipment listed above.
While performing the duties of this position the employee may occasionally be required to lift and/or move up to 25 pounds.
Specific vision abilities required by this position include close vision, prolonged visual concentration, and the ability to adjust focus.

City of Elkhorn

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