POSITION REPORTS TO: City Manager
POSITIONS SUPERVISED: Public Utilities Management Supervisors & Personnel, Environmental Specialists
BLS COMPARABLE: 11-3011.00, Administrative Services Managers

LEADERSHIP: Supervise/manage/direct the selection, training, development, appraisal, and work assignments of personnel.

CONDITIONS OF EMPLOYMENT

Subject to post offer, pre-employment drug screen.
Subject to a pre-employment criminal background check.
As a position directly affecting the safety of others, the employee will be required to comply with all provisions of City of Enid’s substance abuse policy, including random drug and alcohol testing.
Possession of a valid Oklahoma driver's license with an acceptable driving record.
5 years of progressive related work experience.

POSITION PURPOSE: To enhance the quality of life of Enid residents and City workers through the long term planning and day-to-day efficient operation of the Public Utilities Department.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Provides administrative management responsibility for planning, organizing, directing, and coordinating the activities of assigned Public Utilities departments to ensure that administrative and operational objectives are met.
Determines the major operational policies and procedures of all Public Utilities, including the planning of short and long term programs and projects.
Monitors daily operations and provides direction and oversight to Solid Waste Services, Public Utilities Management, Water Production, Water Reclamation Services, and Wastewater Plant Management.
Establishes departmental programs, projects, policies, and procedures with the approval of the City Manager.
Directs the preparation, administration, and analysis of all Public Utilities departments’ annual budgets, records, and reports.
Administers, interprets, and explains policies, rules, regulations, and laws to organizations and individuals under authority of commission or applicable legislation.
Identify staffing and training needs and provides good communication to department supervisors.
Directs and coordinates activities of workers to ensure continuing operations, maximize returns on investments, and increase productivity. Evaluates departmental organization, personnel distribution, and project requirements to effect the most efficient utilization of available resources.
Negotiates contracts and agreements with federal and state agencies for commission approval and other organizations and prepares budget for funding and implementation of programs.
Reviews and analyzes legislation, laws, and public policy and recommends changes to promote and support interests of general population, as well as special groups.
Establishes and maintains comprehensive and current record keeping system of activities and operational procedures in business office.
Prepares and reviews operational reports and schedules to ensure accuracy and efficiency.
Prepares reports and related materials for administrative review and make presentations to the City Manager, City Commission, and interested public groups.
Oversees construction and renovation projects to improve efficiency and to ensure that facilities meet environmental, health, and security standards, and comply with government regulations.
Provides assistance to other areas as needed.
Performs other duties as required.

PERFORMANCE MEASUREMENTS

The Public Utilities Management divisions run smoothly and efficiently.
Successful and timely completion of public works projects throughout the City within acceptable budget perimeters.
Successful operations exist in all Public Utilities Departments.
Prolonged useful life of infrastructure.
Maintain and/or improve water quality.
Conformance of all departments working under state and federal regulatory permits.
Effective working relations exist with City personnel.
New employees are well trained and assisted. Management is appropriately informed.
Employee understands, adheres to, and models applicable safety policies.
The City’s professional reputation is maintained.

QUALIFICATIONS

EDUCATION/EXPERIENCE:

Five years or more of progressive related work experience and/or training.
Previous Public Utility Director experience preferred.
Bachelor’s degree from four-year college or university in Engineering or Public/Business Administration or related field preferred.

CERTIFICATES/LICENSES:

Additional related training preferred.
Class A, B or C Wastewater and Water Licenses preferred.

REQUIRED KNOWLEDGE:
Administration and Management: Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
Law and Government: Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
Economics and Accounting: Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
Personnel and Human Resources: Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
Public Safety and Security: Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.

SKILLS/ABILITIES:

Handle multiple tasks simultaneously.
Prioritize, organize, and delegate assignments.
Accurate and attentive to detail.
Excellent communications and public relations abilities.
Proficient computer application skills.
Ability to assist and support others.
Able to operate telephone, PC, copier, and other basic business machines.

PHYSICAL & MENTAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION

FINGER DEXTERITY:
Manual dexterity sufficient to work with the fingers.

VISUAL ABILITIES:
Normal vision, with or without corrective lenses.

PHYSICAL STRENGTH:
Exerts up to 25 lbs. of force occasionally. Light physical activity performing non-strenuous daily activities of an administrative nature. Occasional use of the hands and fingers for reaching, handling, and touching.

LANGUAGE/COMPREHENSION:
Ability to read, analyze, and interpret the most complex documents. Ability to respond effectively to the most sensitive inquiries or complaints. Ability to write speeches and articles using original or innovative techniques or style. Ability to make effective and persuasive speeches and presentations on controversial or complex topics to top management, public groups, and/or boards of directors.

REASONING ABILITY:
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

MATHEMATICS ABILITY:
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages. Ability to apply concepts of basic algebra and geometry.

WORK SCHEDULE/HOURS:

Regular: 8 hour shift, typically 7:00 a.m. to 4:00 p.m., Monday - Friday.
Attendance at after-hours meetings as required.
Availability for emergency situations as required.
Other: Salaried position requiring attendance at meetings after hours and the ability to respond personally or by phone to address problems that may develop after normal work hours.

WORK CONDITIONS:
Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation. Outdoors in an enclosed vehicle protected from extreme weather conditions.

NOISE LEVEL:
Moderate noise (examples: business office with computers and printers, light traffic).

OTHER WORK CONDITIONS:
None.

ADVANCEMENT CRITERIA

INTERMEDIATE:
9-11 yrs. work related experience.
6-7+ yrs. administrative experience.
Ability to fill in for Director of Public Works for short periods of time.
Membership in a professional association.
Valid CPR certification.

ADVANCED:
12+ yrs. related experience.
8-10 yrs. administrative experience.
Master’s Degree in related field.
Ability to fill in for Director of Public Works for extended periods of time.
Leadership in a professional association.
Ability to fill in for Safety Director for department specific training.
Membership in community organization.

JOB DESCRIPTIONS

Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected.

All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization.

I have reviewed this job description and I can perform the essential functions of this position, with or without, reasonable accommodations. I have also received or have been offered a copy of this job description.

Printed Name__________________________ Date ___/____/____ Signature_______________________________.

City of Enid

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