City of Kannapolis Invites Your Interest in the Position of City Clerk!

Closing Date November 15, 2024

Discover Kannapolis, North Carolina
A City with momentum, and a place where people are welcome. Kannapolis is the 20th largest city in North Carolina with a population of 63,000 located within minutes of the Charlotte Metro area.

A revitalized and amazing downtown is thriving, with a thoughtful mix of multiple attractions including the Atrium Health Ballpark, home to the Kannapolis Cannon Ballers, our minor league baseball team, the historic Gem Theatre, and the Swanee Theatre, a live music venue. Every week you will find a variety of events, programs and community activities to be engaged with.

The Kannapolis Community:
The City offers a low stress, family-oriented community with loads of southern charm in an ideal climate. Conveniently located to the interstate, local and national airports, and home to an Amtrak station, your workplace and home is a short travel time from the mountains, the beaches or anywhere along the East Coast of the United States. The City is a place where you can live a good life. A healthy holistic life. A community that welcomes new people, new ideas and new businesses.

A place where there is a balance between work, family, and social living. A unique place where health, nutrition, science and education are becoming the business of the City and where a significant investment of the business sector has already been made. Our internationally recognized North Carolina Research Campus, and numerous other companies are examples of how Kannapolis is creating opportunities for the people who live and work here. For more information, please visit www.kannapolisnc.gov

The Organization:
The City of Kannapolis operates under a Council-Manager form of government, with a seven-member council, who serve staggered four-year non-partisan citywide terms. City Management includes a stable administration with a City Manager and Deputy City Manager who have worked for over 20 years in Kannapolis. The current City Attorney has held the position in the municipality since the City's incorporation in 1984. The remainder of the Executive Team also have extensive experience and meld together to form one of the top municipal organizations in the state.

The City’s workforce is high energy and visionary with the goal of creating an exemplary municipality that prides itself with thinking outside-of-the box to achieve the services and culture its residents expect. Here, you will find award-winning employees, who pride themselves on rising to challenges and performing their jobs to the best of their abilities. They are active in the community in a variety of ways: supporting the local school system, community charities, volunteering with civic and spiritual organizations, serving as youth coaches, to name a few.

Are you passionate about public service and making a difference in your community? The City of Kannapolis is seeking a dedicated and detail-oriented City Clerk to join our City Administration team. The current City Clerk has held the role for nearly 37 years and is retiring. In this vital role, you will be the official custodian of all public records, responsible for ordinances and resolutions and efficient management of city records. If you thrive in a fast-paced progressive environment and are committed to transparency, we want to see your application!The Position:
The City Clerk performs responsible statutory and administrative work for the City Council and the City Manager; performs related duties as required.

An employee in this class is responsible for the administrative statutory compliance, recording the actions and maintaining the official records of the City. This employee attends all meetings of the City Council. The City Clerk records the minutes of all council meetings and is the official keeper of the City Seal, responsible for executing all official documents and affixing said Official Seal. The City Clerk is the custodian of all City records and shall perform any other duties that may be required by law. Work is performed under the general direction of the City Manager.

Typical Duties:

Serves as official custodian of all public records including ordinances, resolutions, contracts, agreements, and minute books; maintains City seal; performs statutory responsibilities; executes legal documents by affixing the proper signatures of City officials and attesting to their compliance with general statutes and city ordinances.
Handles correspondence, prepares agendas, and schedules and prepares notices of meetings for the City Council
Administers the City’s records management program and coordinates the logging, filing, and digitizing of municipal records and files; oversees the preparation of documents for storage and disposition; ensures the safekeeping of records in compliance with applicable laws, City policies, and the ability to retrieve documents as needed. Facilitates the electronic records management of the City documents and is responsible for the codification of the City’s Code of Ordinances.
Collects, sorts and distributes mail; responsible for weekly meeting schedule and events to be distributed to City Council
Attends City Council meetings and necessary committee meetings of the Council; records, prepares, and distributes agenda documents. Prepares scheduling of meetings, public notices pursuant to NC Open Meetings Law. Keeps true and accurate record of all proceedings.
Processes and oversees all ordinances, resolutions, and other actions of the Board.
Researches and compiles information as requested by the City Manager; performs special project work as requested and handles confidential information.
Prepares, composes, and types correspondence, letters, memorandums, and other directives for the City Manager and other City officials.
Arranges appointments, schedules, meetings, travel, and conferences for the City Manager and Council, coordinates arrangements for receptions, retreats, and other functions.
Assists and manages the public with information requests in coordination with the City Attorney
Performs the required certification and recording of official documents.
Responsible for the advertising and tracking of members for all city advisory boards.
Provides general clerical and data entry support City Manager, Deputy City Manager, Budget and Strategy Director and Communications Director
Responsible for ordering of office supplies for Administration, managing and coordinating City Hall office equipment vendors with the purchasing manager
Assists as needed with finance on contracts management
Facilitates the tracking and administrative reporting of strategic plan and departmental goals, outcomes and accomplishments in consultation with the Budget and Strategy Director
Processes all purchase card transactions for the City Manager and Deputy City Manager as needed
Provides administrative support to Human Resources for the annual employee services awards ceremony and other employee appreciation events

Who are we seeking?

Thorough knowledge of NC General Statues and local ordinances governing the responsibilities of city clerks.
Thorough knowledge of the organization and functions of city government.
Thorough knowledge of standard and approved practices and procedures employed in the processing, safekeeping, and utilization of official city records and documents.
Thorough knowledge of modern office/administrative practices and procedures.
Excellent grammar, spelling, punctuation, and composition skills.
Skill in accurately recording and transcribing meeting minutes.
Strong organizational and file maintenance skills.
Skill in operating office equipment including computer, phone, fax, and other related equipment.
Strong customer service skills involving positive and negative interactions with customers.
Ability to exercise sound judgment in making decisions in conformance with laws, regulations, and policies.
Ability to effectively communicate with citizens and other members of the community.
Ability to establish and maintain effective working relationships with city officials, citizens, employees, and other customers.

Minimum Qualifications:

A high school diploma or General Education Development (GED); or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
Ability to obtain North Carolina Certified Municipal Clerk (NCCMC) and/or IIMC Certified Municipal Clerk (CMC) within two years of hire.
Ability to obtain Notary Public within six months of hire.

Preferred Qualifications:

An associate’s degree from an accredited college or university with major coursework in or equivalent combination of training and experience which provides the capabilities to perform the described job functions.
Five (5) years of experience in performing responsible and complex administrative duties in municipal administration.
Knowledge of North Carolina general statutes including laws pertaining to public information requests.
IIMC Certified Master Municipal Clerk (MMC) and/or North Carolina Certified Master Municipal Clerk (NCMMC).
North Carolina Notary Public.

Applications will be available until November 15, 2024 11:59 P.M. EST

Hiring Range: $66,259 - $ 102,700 annually

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