The City of Louisville is seeking a knowledgeable, enthusiastic, and experienced City Clerk. The City Clerk serves as the face of the City of Louisville for our most engaged residents, often being the first point of contact for those interested in volunteering on boards and commissions or running for City Council.

The City Clerk, the only municipal position required by state statute, serves as the custodian of official City records, Designated Election Official, Clerk to the City Council and oversees the municipal court, Colorado Open Records Act requests, special events permits, liquor licensing, and more. The City Clerk is a key member of Louisville’s leadership team and works collaboratively with all departments in the organization to implement strategies that align with overall City goals, provides high quality service to the community, organization, and City Council, and creates a welcoming and inclusive environment for all. The successful candidate will be knowledgeable, customer-service focused, strategic, and innovative.

The City Clerk exercises considerable independent judgment, working within the guidelines of the City’s Home Rule Charter, the Louisville Municipal Code, Colorado State Statutes, and established policies of the City of Louisville. Work is performed with minimal supervision and requires leadership skills, initiative, tact and discretion.

Please note: This is a critical/essential position and may require availability during emergencies or disasters, which could include working overtime or adjusting your normal schedule to meet organizational needs.

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Lead and supervise staff within the City Clerk’s Office including the records and municipal court teams.
Attend City Council meetings, prepare minutes of City Council meetings, and prepare the Action Summary for City Council meetings.
Conduct City elections following Federal, State, and Local Election Laws, including coordinating City elections with Boulder County when required.
Prepare Council calendars and agendas; coordinate and supervise the preparation and distribution of the agenda and materials for City Council meetings; prepare final drafts of all City ordinances and resolutions.
Track public comments received by the City pertaining to quasi-judicial matters and provide these comments to City Council as part of the materials provided to Councilmembers in advance of the City Council public hearing.
Coordinate with the City Attorney, City Manager, and all other City departments as needed.
Prepare and publish legal notices, including notices of public hearings, and ensure records are kept and recorded as required by law.
Announce the recruitment of candidates for Boards and Commission vacancies, collect applications for Board and Commission appointments by the City Council, and track attendance and terms of office of Board and Commission members.
Assist City Council in the annual evaluation of and contracts with the City Attorney, Municipal Judge, and Prosecuting Attorney.
Supervise Licensing, Special Event Permits, and Live Music Permits.
Serve as Custodian of Records and respond to Public Records requests
Oversee codification of ordinances and preservation of City records.
Administers oaths, certifies legal documents, maintains custody of the City Seal, and notarizes documents
Oversee the City’s Records Management process, including review and approval of records destruction requests, in accordance with the City’s retention schedules
Monitor legislative enactments pertaining to Court rules, elections, and licensing and implement any changes required in response.
Respond to public inquiries pertaining to the municipal court, general and special elections, and marijuana and liquor licensing, and other areas of the City’s administrative service under the supervision of the Clerk.
Establish, update, and revise clerical procedures for the Municipal Court, Central Records, and City Clerk functions
Develop, present, and administer the City Clerk and Court budgets
Attest and countersign all contracts, bonds, and other legal documents approved by the City Council.
Perform other duties as assigned.

EDUCATION, TRAINING AND EXPERIENCE:

Completion of a bachelor's degree in public administration or closely related field
Two years of experience in office management at a supervisory level
Three years of experience in municipal government
Certified Municipal Clerk (CMC) Certification preferred
Any equivalent combination of acceptable training, education, and experience as deemed appropriate by the City of Louisville will be considered

OTHER NECESSARY REQUIREMENTS:

Successful candidates may be required to complete a pre-placement physical and substance screen prior to employment. A background investigation will be performed on qualified candidates.

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of Colorado State Statutes and the Louisville Home Rule Charter
Knowledge of Colorado Municipal Courts Rules and Regulations
Knowledge of Colorado Liquor and Beer Codes
Knowledge of Colorado Bureau of Investigation/CCIC Operation Code
Knowledge of Colorado Municipal Election Laws
Experience with Colorado Open Records Act (CORA)
Knowledge of the principles and practices of modern office administration
Knowledge of financial and agenda software as well as modern record keeping methods
Ability to evaluate and use independent judgment in determining course of action in complex cases
Ability to interpret legal documents, laws, and ordinances correctly
Ability to take minutes for proceedings as necessary
Ability to establish and maintain effective working relationships with others
Skill in the use of computers and various application programs, including Microsoft Office
High-Level communication skills in dealing effectively and courteously with the general public, other departments, other public and private agencies, and co-workers
Ability to exercise independent judgment and sensitivity on complex administrative, technical, and clerical tasks
Ability to be tactful and diplomatic at all times
Ability to collect, compile and analyze information and data
Ability to research and prepare reports of findings in a clear and concise manner for a broad spectrum of stakeholders
Ability to effectively and accurately communicate and compose letters, memoranda, and reports
Ability to focus on both the details and the big picture of strategic organizational issues
Ability to lead and think strategically
Ability to guide and mentor employees to work as a team and support organizational initiatives
Ability to follow through with commitments and meet established deadlines
Ability to self-start and think creatively
Ability to be technologically savvy, innovative, and process improvement oriented
Ability to be a collaborate leader in the organization
Supports and demonstrates the City’s ICARE (Innovation – Collaboration – Accountability – Respect – Excellence) values and the Code of Ethics

SPECIAL LICENSE, REGISTRATION, OR CERTIFICATE REQUIRED:

Certified Municipal Clerk designation
Must be licensed as a notary public or obtain such license within six months of employment

PHYSICAL REQUIREMENTS OF THE JOB:

While performing the duties of this job, the employee is regularly required to read, speak, and hear; use hands, fingers, feel objects, tools, or controls. The employee is occasionally required to walk and reach with hands and arms. The employee may occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT:

The work is performed indoors. The noise level is in the work environment is usually low.

EEO DISCLAIMER:

The City of Louisville offers Equal Opportunity for employment and advancement to all qualified applicants and employees. It is the city's policy not to discriminate on the basis of race, religion, creed, sex, age, national origin, ancestry or disability unless related to a bona fide occupation qualification. This policy applies to all aspects of employment and the provision of the municipal services. The Human Resources Manager has been designated as the compliance coordinator for persons with disability seeking employment and will provide reasonable accommodations for testing and employment to qualified applicants.

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