Summary

The primary purpose of this position is to coordinate the time & attendance System, payroll processing, and general HR duties for employees. The HR/Payroll Specialist will operate in a team environment, working under tight deadlines, with confidentiality and discretion to be maintained at all times. This position will provide high-level administrative support and enhance the effectiveness of the Human Resources Manager, with specific responsibility for administrative functions such as organizational planning, time management, assisting with key projects, preparing correspondence, arranging conference calls, and scheduling meetings. In addition, this position will be responsible for coordinating projects that may involve personnel at all levels of the organization.

Essential Functions

Coordinate the recruitment, hiring and payroll procedures for employees (including I-9 verification and collection of all other Payroll forms).
Assist the HR Director with daily time & attendance system
Administer timecard processing, including reviewing hourly staff and electronic time cards
Assist the HR Director in developing time & attendance system training materials and conduct training for users and supervisors
Assist the HR Director in maintaining the HR portion of the City website
Assist the HR Director in maintaining and updating job descriptions
Gather/Maintain hiring analysis data
Distribute W-2's to all employees
Responsible for tracking hourly sick leave, vacation, and personal time
Maintain payroll forms
Draft written communication materials for payroll and the HR Director as
Input data into Isolved system and other payroll matters as requested
Routinely produce and revise documents by collecting information, formatting, editing or retrieving from files, and proofreads copies for distribution.
Researches and compiles data and statistical information; prepares reports for special projects as assigned, which may require coordinating the activities of
Organizes and maintains personnel files; prepares records, provides historical reference by utilizing filing and retrieval systems (paper and electronic).
Manages the HR Director's workload and requests; reading, researching, prioritizing and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating
Assists with the review of operating practices and procedures in order to determine whether improvements can be
Calendar management for HR Director.
Ensures smooth operation of the Human Resources Office by providing support for all clerical functions in office
Performs clerical duties, such as opening, sorting, and distributing mail; copying, scanning, filing, and shredding
Types correspondence, including memos, letters etc.
Sign for postal and supply deliveries
Work collaboratively with the Human Resources
Reconcile Benefit invoices and submit for payment.
Orders office supplies, copy paper, letterhead, and envelopes for the HR office
Coordinates the scanning and organization of termed files, including termed I-9 forms
Other duties as assigned

Non-essential Functions

Conduct all responsibilities in a safe manner according to regulations (OSHA, PERRP, )

Qualifications

To perform this position successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made.

Education and/or Experience

Associates degree preferred with 1.5 - 3 years of HR/Payroll experience; or equivalent combination of education and experience. Previous HR experience in the Public Sector preferred.

Other Skills, Abilities, And/or Training

Ability to preserve confidentiality of information
Ability to prioritize multiple tasks in a fast-paced environment
Strong organizational skills and attention to detail
Strong time management skills
Strong initiative and good judgment
Ability to work within strict deadlines
Ability to maintain strict confidentiality
Good interpersonal skills and desire to be a team player
Exceptional customer service skills
Excellent written communication skills (i.e. business letter writing, grammar,
Excellent oral communication skills (i.e. ability to deal effectively with others; speak professionally on the phone, )
Sense of creativity
Ability to use a multi-line phone system
Proficient with Microsoft® Office Suite

PHYSICAL DEMANDS

Regularly required to remain seated in a normal position for long periods of time
Occasionally required to stand for long periods of time
Regularly required to walk about
Regularly required to climb stairs and/or ladders
Regularly required to maintain balance while walking, standing, crouching, or running
Occasionally required to stoop, kneel, crouch, and/or crawl
Occasionally required to reach up and out with hands and arms
Regularly required to talk and hear; verbally express information or instructions
Regularly required to use hands to grasp objects, type, pick up objects, move objects, or hold objects
Occasionally required to lift up to 25 pounds and carry a distance of 10 feet
Occasionally required to push and/or pull up to 25 pounds a distance of 10 feet

Salary: $22.46 - $37.82 per hour

City of Macedonia

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Human Resources/Payroll