Description

City of Mission Viejo Invites Applications for

LIBRARY & CULTURAL SERVICES SUPERVISOR

$35.48 - $50.98 per hour

APPLY BY: 3:00 P.M., FRIDAY, MARCH 14, 2025

The City of Mission Viejo is seeking an experienced and motivated professional to join our team as a Supervisor in the Cultural Services Division of the Library & Cultural Services Department. This is a “hands-on” working supervisor position that will be responsible for all aspects of cultural arts development, planning, and special event activities.

Currently, there is one (1) full-time vacancy in the Library & Cultural Services Department assigned to the Potocki Center for the Arts. This position is scheduled to work Monday through Friday from 8:00 a.m. to 5:00 p.m. The schedule may vary depending on the needs of the City including evenings and weekends as needed for programs. This is an FLSA exempt position and is not entitled to overtime.

The eligibility list established during this recruitment may be used to fill future full-time, part-time or temporary Library & Cultural Services Supervisor vacancies at the following locations: Mission Viejo Library and/or the Potocki Center for the Arts.

SEARCH SCHEDULE: The first round of Zoom interviews is tentatively scheduled for some time during the week of March 24, 2024. Only one date will be available for an applicant to attend. The City will not accommodate applicant scheduling requests for alternate dates. It is recommended that you plan your calendar accordingly when you apply.

Examples of Important and Essential Duties

Your impact as Library & Cultural Services Supervisor

Provides building coverage for the Potocki Center for the Arts as needed.
Plans, supervises, coordinates, reviews, evaluates, and makes recommendations pertaining to cultural arts programs and related activities at one or multiple sites.
Researches and updates current cultural and heritage program resources and interests within the community.
Serves as staff liaison, prepares agenda and minutes, and attends all meetings of the Cultural Arts Committee.
Books and contracts with artists for performing, visual and literary arts and is responsible to provide technical assistance with programs.
Coordinates, manages, and monitors the resources, programs and activities, and budget required for significant cultural City events.
Designs and implements programs and services that further the Cultural Arts Master Plan.
Prepares and executes program publicity, including web site content, news releases, blog items, programs, and signage.
Provides input into budget request and administers program budgets after adoption; may prepare and assist in the administration of various grants.
Administers, monitors, and mediates contractual agreements with various service providers.

Applicants are encouraged to review the entire Library & Cultural Services Supervisor job description by visiting the City’s website at https://cityofmissionviejo.org.

YOUR TEAM

The members of the Mission Viejo Library & Cultural Services Department are passionate and dedicated to enriching the lives of their community through literature, art, resources, and programs. They are looking for someone with the same commitment to service and team spirit to join them.

The Mission Viejo Library serves over 190,000 total cardholders and circulates over 835,000 items annually. Cultural Services hosts hundreds of classes and provides dozens of programs throughout the year. The Department is passionate about reducing barriers and welcoming all members of our community to engage in lifelong learning, literacy, and artistic endeavors.

IDEAL CANDIDATE

Considerable experience planning and organizing cultural, arts, and literary events.
Experience with logistics planning and marketing for large events and programs.
Experience with budget management and instructor/performer contracts.
Experience coordinating and maintaining volunteer and/or staff schedules.
Proactive thinker with a positive, solution-oriented attitude.
Flexible self-starter who is enthusiastic, open to new ideas, and works independently with minimal supervision.
Ability to establish and maintain effective and harmonious working relationships with all levels of staff, elected officials, community partners, and the public.

Knowledge Of

Job Related and Essential Qualifications

Philosophy, principles and practices of the role of the local arts, literary, and/or heritage programs
Literary and cultural programming within the public sector.
Cultural and social needs of the community.
Principles, practices and service delivery needs related to program area to which assigned.
Procedures for planning, implementing and maintaining a variety of literary and/or cultural activities and programs through community participation.
Principles and practices of literary and/or cultural program development, implementation, review, and evaluation.
Applicable regulations and rules related to the program area and facilities to which assigned.
Principles and practices of employee and volunteer supervision, including work planning, assignment, direction, review, and training.
Principles and practices of program administration, including budgeting, purchasing, and personnel management.
Safety principles and practices, including first aid and adult and child cardiopulmonary resuscitation.
Standard office practices and procedures, including the use of standard office equipment, record keeping, business mathematics and basic computers applications related to the work.
Computer applications related to the work, including word processing, spreadsheet and database applications.
Records management principles and practices.
Techniques for working effectively with people from a variety of backgrounds and ages.
Techniques for effectively representing the City in contracts and when working with service providers.
Techniques for providing a high level of customer service to public and City staff, in person, electronically, and over the telephone.
Safe driving principles and practices.
Safe work practices.

Skill In

Planning, supervising, coordinating, reviewing and evaluating literary and/or cultural programming.
Planning, scheduling, assigning, directing and reviewing the work of staff and volunteers.
Interpreting, applying and explaining policies, procedures and regulations.
Maintaining facilities and equipment in a clean, safe and secure manner.
Recommending and administering program and project budgets after approval.
Preparing clear and concise reports, correspondence and other written materials.
Using English effectively to communicate in person, over the telephone and in writing.
Using tact, initiative, prudence and independent judgment within general policy, procedural and legal guidelines.
Establishing and maintaining effective working relationships with those contacted in the course of the work.
Operating modern office equipment including computer equipment and specialized software applications programs.
Operating a motor vehicle safely.

Experience and Training and License/Certificate

Qualifications

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Equivalent to graduation from an accredited four-year college or university with major course work in the liberal arts, or a related field and three (3) years of library or arts experience with a minimum of one (1) year in a supervisory role.

License

Must possess or obtain prior to completion of the probationary period First Aid, Automated External Defibrillator (AED),and Infant, Child and Adult Cardiopulmonary Resuscitation (CPR) Certificates.

May be assigned to work at multiple City facilities within the workday. Therefore, possession of a valid California Driver’s License is preferred, however, not required. The employee will be responsible for meeting the essential function of performing work at various locations whether with or without accommodation.

Benefits Overview

The following description is a general overview of the benefits provided to City of Mission Viejo benefit eligible employees. For specific details, please review the Human Resources Policies, Management and Budget Policies, Administrative Regulations, and official plan documents, or contact the Human Resources office at 949.470.3060.

Employees of the City are currently covered under the California Public Employees' Retirement System (CalPERS). While the City does not participate in the Social Security System, federal mandate requires new employees to contribute 1.45% of wages to Medicare insurance coverage.

Retirement

Employees Hired On or After January 1, 2013, Who Are CalPERS Members –

A CalPERS member hired by the City of Mission Viejo within less than a six (6) month break in CalPERS covered service, will participate in the 2% at 60 formula, three-year final compensation, and 1959 survivor benefit. Employees are required to contribute the full 7% member contribution, plus an additional 1.5% towards the employer rate.

A CalPERS member hired by the City of Mission Viejo with a six (6) month or more break in CalPERS covered service, will participate in the 2% at 62 formula, three-year final compensation, and 1959 survivor benefit. The employee pays the full member contribution, which is variable. The contribution rate for new members is 50% of the normal cost rate which is subject to change. The current member contribution is 7.0%. Employees also contribute 1.5% towards the employer rate.

Employees Hired On or After January 1, 2013, Who Are Not CalPERS Members –

Employees hired on or after January 1, 2013, will participate in the 2% at 62 formula, three-year final compensation, and 1959 survivor benefit. The employee pays the full member contribution, which is variable. The contribution rate for new members is 50% of the normal cost rate which is subject to change. The current member contribution is 7.5%. Employees also contribute 1.5% towards the employer rate.

Employer's Contribution Rate –

Beginning July 1, 2021, the employer's normal cost contribution rate is 9.82%, which reflects the employee pick-up of 1.5% of the employer rate.

Retiree Benefits

Employees Hired On or After December 2, 2006 –

The City's Supplemental Health Account for Retired Employees (SHARE) Plan is a defined contribution health reimbursement plan, which is intended to help employees offset post-retirement healthcare costs by allowing employees to contribute pre-tax dollars from their current wages with an additional contribution from the City, into an account that can be accessed upon retirement. To be eligible for the full benefits of the SHARE Plan, an employee must reach age 55 with a total of 15 years of service with the City of Mission Viejo.

The Plan requires mandatory contributions from both the employee and the City. Contributions to the Plan will commence for an employee beginning with the first pay period that occurs after the eligible employee's completion of one year of service with the City. Eligible employees will be required to contribute 1.5% of their salary. Deductions will be pre-tax and will be taken from each paycheck.

Starting the same date, the City contribution will be $100 per month ($50 per pay period for 24 pay periods) for full-time employees, $75 per month ($37.50 per pay period for 24 pay periods) for full-time equivalents of .750 to .999, and $50 per month ($25 per pay period for 24 pay periods) for full-time equivalents of .500 to .749, after the completion of the waiting period. This program is administered by ICMA-RC.

Payday

The City issues paychecks on a biweekly basis (see Payroll Calendar), every other Friday. Benefits are deducted from paychecks twice a month.

Holidays

The City observes ten (10) paid holidays, including a Winter Closure at City Hall and the Corporation Yard between December 26th and December 31st. Employees also have one (1) floating holiday per year, which is credited annually on January 1st (on the employee's hire date in the first year) and cannot be carried-over.

Comprehensive Annual Leave

Provides employees with paid time off for rest and relaxation, personal or family illness, bereavement, and personal business. For non-exempt classifications, 19 days annual accrual during the first year, increasing to 30 days beginning in year ten, prorated based on the full-time equivalent for all part-time positions. For exempt classifications, 24 days annual accrual during the first year, increasing to 35 days beginning in year ten, prorated based on the full-time equivalent for all part-time positions.

Jury Duty Leave

Employees are granted up to 30 paid days for jury service.

Cafeteria Plan

The City offers a "cafeteria style" flexible benefits plan, with a fixed monthly contribution provided by the City for all regular and probationary full-time and part-time employees. The benefits plan is covered under Section 125 of the Internal Revenue Code allowing employees to pay monthly benefit premiums on a pre-tax basis. Benefit coverage begins the first day of the month following thirty-days (30) of continuous regular employment.

Medical Insurance

The City contracts with CalPERS to offer medical insurance to employees, plus their qualified dependents. Employees are required to participate in the City group medical plan.

Dental Insurance

The City contracts with Delta dental for dental coverage for employees, plus their qualified dependents. There is a choice among two plans, Delta PPO and Delta Care PMI.

Vision

The City contracts with Vision Service Plan (VSP) for vision coverage for employees, plus their qualified dependents.

Life Insurance

The City contracts with Voya to provide term life insurance for employees in an amount equal to two (2) times the employee's annual salary to a maximum of $300,000. The City pays the full cost of the monthly premium. If you need more than the Basic Life insurance the City provides, you may purchase additional coverage by enrolling in the Supplemental Term Life (STL) and AD&D insurance programs.

Short and Long Term Disability

The City contracts with Voya to provide both short and long-term disability insurance coverage to the employee, in a benefit amount up to 66% of the employee's salary. The City pays the full cost of the monthly premium.

Flexible Spending Account

You can set up one Flexible Spending Account (FSA) for health care expenses and another to pay for the cost of caring for your dependents while you are at work. The Health Care Spending Account is a tax-free way to pay any qualified out-of-pocket expenses associated with medical, dental, and vision care for yourself and any family members who are legal dependents. You may contribute between $180 and $2,500, pre-tax, annually to this account. The Dependent Care Spending Account allows you to pay for child or elder care expenses on a tax-free basis. You may contribute between $300 and $5,000 annually towards this account. Both types of accounts are administered through Wex Benefits.

Employee Assistantance Program

The City contracts with CONCERN to provide short term counseling benefits, as well as life management services and referrals, to employees, their dependents, and any other members within their household. The City pays the full cost of the monthly premium.

Deferred Compensation

A voluntary deferred compensation plan is available through Nationwide. The City matches contributions up to $150 per month.

College Savings Plan

The City offers payroll deductions to a qualified 529 plan. This voluntary ScholarShare fund, managed by ScholarShare, is a flexible college savings program that helps make saving for a child's higher education easier.

Wellness Program

The City offers free membership, with some restrictions, to the City's Recreation and Tennis Centers for employees and their resident family members.

Tuition Reimbursement

Once probation has been successfully completed, the City offers tuition reimbursement to employees for qualified classes and/or programs up to $1,250 per fiscal year, prorated based on the full-time equivalent for all part-time positions. Pre-approval by the employee's supervisor and the City Manager is required.

Technology Loan Program

Once probation has been successfully completed, an interest-free technology loan is available to employees in an amount up to $3,500, prorated based on the full-time equivalent for all part-time positions.

Flexible Workplace Program

The Flexible Workplace Program allows an employee to enter into an agreement to schedule portions of their work week away from their regular worksite. Participating employees will work a full workday, but program participation allows times and number of hours in the office to be scheduled differently between individual days of the week. The City Manager must approve all Flexible Workplace Program applications. Program participation is a benefit and not an entitlement and is approved on a case-by-case basis.

01

Your responses to the following supplemental questions and your ability to follow instructions will be a primary tool in the evaluation of your qualifications for this position and will be used in conjunction with your application to evaluate your experience, knowledge and skills. Do not refer to your application and/or resume when completing these questions. Do you understand and acknowledge these instructions?

02

If you are invited to an interview, you will receive an email from the City of Mission Viejo with instructions to self-schedule yourself for an interview time the week of March 24, 2025. Failure to self-schedule an interview on time and/or to show up for the interview on time is an automatic fail for this recruitment. Do you understand and acknowledge these instructions?

03

Please provide one or two examples of cultural arts events/programs you would like to see offered by the City of Mission Viejo. What strategies would you use to market these events?

04

Please briefly discuss why you think the arts are important. How would you build support for the arts with stakeholders and within the community?

05

Briefly describe your experience working directly with City Council, Commissions, and community groups. Indicate where you were working and in what capacity you obtained this experience. If you do not possess this type of experience, enter "N/A".

06

Describe your supervisory experience of full and part-time staff. Specifically state the number of staff you supervised.

Required Question

City of Mission Viejo

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Library & Cultural Services Supervisor