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LEGAL ASSISTANT

PROSECUTION SERVICES

Revised: 4/2/2026

POSITION DETAILS

Position Title: Legal Assistant \| Prosecution Services

FLSA Classification: Non-Exempt

Salary Grade: 8

Reports To: City Attorney/City Prosecutor

Cell Phone Stipend: ? Eligible ? Ineligible

Supervisory Functions

Full-Time Employees ? Seasonal Employees
Part-Time Employees ? Volunteers
Temporary Employees ? No Supervisory Functions

BASIC FUNCTION

Under the direction of the Prosecuting Attorney, provide administrative

assistance to a

department or division to coordinate daily efforts with minimal

supervision. Typical

Responsibilities Include Broad Administrative Support As Required, Data

entry, accounting,

reporting, research, and special projects as assigned. Accuracy,

attention to detail, and the ability

to coordinate and communicate effectively while managing a voluminous

caseload and provide

exceptional internal and external customer service are required of all

Legal Assistants. Also

performs a variety of secretarial and administrative duties to support

office operations and

activities, including specifically delegated substantive legal work as

well as; performing legal

research, assembling documentation for legal requests and cases;

preparing briefs, pleadings,

and other legal documents; filing documents with the court system; and

maintaining accurate

casefiles.

DISTINGUISHING CHARACTERISTICS

Under the direction of the City Prosecutor, perform a variety of

administrative and victim-witness

coordinating duties, including managing the City Prosecutors calendar,

assisting the legal intern

manage their court calendar, and creating and maintaining all criminal

casefiles (both physical

and electronic), tracking cases through iCourt and communicating with

court clerks ensuring

pleadings are filed on time, redacting and sending all legal Discovery

to defense attorneys and

defendants, contacting victims regarding restitution, notifying crime

victims of their rights in

cases, communicating with crime victims and witnesses regarding case

updates, communicating

regularly with court clerks to address unresolved cases, communicating

regularly with Moscow

Police Department for follow-up on cases, filing a variety of motions

and materials with the Court

through the Odyssey system, drafting and filing Complaints and Probation

Violations, ensuring

subpoenas and summons are sent for evidentiary court hearings, assist

prosecutor with

LEGAL ASSISTANT

PROSECUTION SERVICES

Revised: 4/2/2026

preparing cases for jury trials to ensure that subpoenas are submitted,

pleadings and exhibits are

filed on time, and providing support and coverage for department

paralegal position.

Essential Functions

Reasonable accommodations may be made to enable individuals with

disabilities to perform

These Essential Functions. The Essential Functions Of The Incumbent

include, but is not limited to

the following:

Primary Responsibilities:

1\. Reviews case records and assembles necessary information for legal

proceedings.

2\. Reviews, organizes, and indexes pleadings, discovery requests, and

responses for

attorney review and approval. Assists with the preparation, filing, and

service of

pleadings.

3\. Drafts and finalizes legal documents for attorney review (e.g.,

misdemeanor,

hospitalization, civil, infractions), before they are filed with the

court or forwarded to the

defendant or opposing counsel.

4\. Coordinates the collection, review and production of documents and

responding to

discovery requests.

5\. Assists attorneys in preparation for trials, sentencings, and other

hearings, which may

include research, gathering background information and materials, review

and

organization of documents, exhibits, witness notification, summarizing

deposition and

trial transcripts and exhibits, and various administrative duties

related to such.

6\. Reviews and redacts written materials, as well as video and/or audio

files using

electronic hardware and software, to help respond to disclosure

requirements or

prepare for trial.

7\. As a dependable and disciplined self-starter, manage routine and

advanced duties for

the assigned department or division to ensure the efficient and smooth

day-to-day

operation of the department or division.

8\. Provide support to victims and witnesses within professional

boundaries both in person

and over the phone by providing resources, listen to requests, and to

help prepare them

for court hearings and meetings.

9\. Communicate with

City of Moscow

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