Position Description:
Under general supervision of the Public Works Director this position supervises and assists in the maintenance and repair of all City-owned mechanical equipment, including order and inventory of parts, maintain equipment use logs, keep related records, and make recommendations on specifications for new equipment. In addition to maintaining city-owned mechanical equipment, the Fleet Supervisor is responsible for a portion of the City of Shoreline’s fleet.

Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:
•    Inspect, diagnose, and repair gas, diesel, and electric engines, as well as mechanical equipment including vehicles, emergency vehicles, heavy trucks, loaders, and accessories.
•    Ensure compliance with all Federal, State, and local regulations, and maintain OSHA standards. Monitor staff training to ensure all safety requirements are met.
•    Perform safety checks, emissions tests, and certify compliance with State and Federal requirements.
•    Coordinate with drivers and finance for accident and loss reporting for risk management and insurance.
•    Maintain asset records for finance, insurance, in the city's asset management system.
•    Manage the Fleet Services budget, bill the City of Shoreline for services, and oversee the procurement of new vehicles and equipment.
•    Liaise with risk management to obtain vehicle titles and license plates.
•    Ensure regulatory compliance for vehicle registration renewals, safety and emission inspections, and calibration of speedometers and radar systems.
•    Develop and implement short- and long-term plans, goals, and objectives for the division. Evaluate and improve division operations, methods, and resource use.
•    Develop and implement policies and procedures for fleet management and vehicle procurement, maintenance, and operation.
•    Administer division operating and capital budgets, monitor expenditures, and compile annual maintenance and fuel data for other divisions. Oversee cost allocation and fiscal transactions.
•    Maintain records of operations, reports, assets, and maintenance using Computerized Maintenance Management Software (CMMS).
•    Monitor inventory of parts, equipment, tools, and supplies, and manage ordering and periodic inventory counts.
•    Ensure adherence to safety practices and investigate accidents when needed.
•    Perform acetylene and arc welding, emergency roadside service, minor body work, and equipment painting.
•    Order parts and materials and assist with equipment procurement specifications.
•    Prepare invoices for work performed for external parties under agreement.
•    Analyze and repair gas, diesel, and electric engines, vehicles, and equipment cost-effectively and efficiently.
•    Conduct maintenance on ignition systems, air conditioning, fuel systems, transmissions, brakes, and other components.
•    Operate equipment like grinders, voltage testers, lathes, and diagnostic tools.
•    Fabricate small parts and design/install hydraulic systems and special accessories.
•    Install equipment such as spreader boxes, sanders, and snowplows.
•    Maintain records of repairs and services, perform road tests on vehicles, and prepare work orders.
•    Perform machinist, welding, blacksmith, and body repair work as needed.
•    Other duties as assigned.

Other Duties and Responsibilities:
The duties, essential functions and qualifications contained in this job description reflect general details as necessary to describe the principal functions, the level of knowledge, and scope of the responsibility typically required of the job. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences, to equalize peak work periods, or to otherwise balance the workload.

Qualifications:
Education, Training and Experience Guidelines:
•    Completion of high school, or equivalent, and completion of an apprentice program in automotive repair. Vocational education in mechanical and automotive maintenance desired.
•    Four years’ experience as a journeyman mechanic, two years of which must have been heavy duty automotive and construction equipment.
•    Electric Vehicle (EV) Training preferred
•    Must pass a thorough background investigation.
•    Must have a valid Washington State driver's license (or be able to attain at time of appointment) and a driving record acceptable to the City's insurance carrier.
•    Washington State Class A Commercial Driver’s License (CDL). CDL with an N (tanker) endorsement required within six months from date of hire.
•    Drug and alcohol testing required per federal Department of Transportation requirements.
•    Verification of identity and United States work authorization must be complete as required by the Immigration Reform and Control Act.

Knowledge of:
• Principles and procedure of automotive and heavy equipment repair, arc, MIG, and acetylene welding, operation of equipment and cars.

Ability to:
•    Maintain specialized equipment, identify, analyze, and resolve malfunctions. Keep the shop area clean and organized.
•    Read and apply shop manuals, including tune-up specs, component tolerances, and disassembly/reassembly procedures.
•    Perform manual labor in various weather conditions and physically demanding situations.
•    Perform continuous physical tasks including bending, walking, and heavy lifting.
•    Perform clerical tasks related to record-keeping and inventory management.
•    Coordinate work to ensure all equipment remains operational.
•    Operate City-owned vehicles and equipment, including those requiring a CDL, to assess proper operation.
•    Use hand and motorized tools, such as wrenches, screwdrivers, and welding torches.
•    Inspect and repair vehicles and equipment, including transmissions, engines, and both interiors and exteriors.
•    Communicate effectively in person, by phone, and in writing.
•    Establish cooperative working relationships with supervisors and staff in a team setting.
•    Use PC-based software, including Microsoft Word, Excel, and other tools, to create plans and reports.
•    Sit or stand for extended periods and read typed and handwritten notes.
•    Adapt to changing environments, shift priorities quickly, and handle multiple tasks with frequent interruptions.
•    Operate hydraulic and electric vehicle lifts.
•    Learn new techniques and equipment as technology evolves.
•    Manage multiple customers or jobs simultaneously.
•    Work independently, stay self-motivated, meet deadlines, and maintain high attention to detail and productivity.
•    Follow verbal and written instructions accurately. Follow additional instructions and perform other job-related duties as assigned by the supervisor.

Skill to:
•    Establish and maintain effective working relationships with co-workers, supervisors, other departments, and general public.
•    Effectively deal with public, vendors, customers, contractors, - in person, over telephone, and via email.
•    Working in an environment that is sometimes stressful, under tight deadlines, with distractions and interruptions, and ability to shift priorities rapidly.
•    Exhibit professional conduct and compliance with all department regulations and standards, while working toward department goals, and objectives.
•    Interpreting and administering policies and procedures sufficient to administer, discuss, resolve and explain them.
•    Making efforts to modify workload to assist with an emergent problem, assignment or project whenever feasible.
•    Facilitate and manage contract administration

Working Conditions and Physical Requirements:
•    Work is performed primarily in a shop environment but there may be exposure to varying weather conditions when working outside to repair equipment.
•    Must perform emergency repairs in the field exposed to all weather conditions and elements and may include working in or near traffic.
•    Must be able to remain in one position for extended periods including: bending, stooping and lying on back in tight spaces.
•    Entails regular exposure to engine emissions and fumes from cleaners and solvents.
•    Must be able to lift and guide parts weighing up to 75 pounds into place.
•    Subject to call back for changes brought on by weather (e.g., coming in a night and/or weekends to install snow chains on public safety equipment).

Supervision Received:
General supervision from the Public Works Director on budgetary matters, major repair expenditures and periodic review of work.

Supervision Exercised:
Supervises and reviews work of shop mechanic and/or other employees as assigned to his/her area. Keeps other employees informed of departmental policies.

Schedule and Compensation:
This position is exempt and non-represented. Work schedule is Monday – Friday, 6:30 a.m. - 3:30 p.m. Annual salary range: $115,810 - $142,360.

Application Process:
Apply online at www.cityofmlt.com/Jobs by January 17, 2025. Offline/paper application or more information can be requested at HRCity@mltwa.gov or 425-744-6225. Due to a high volume of applications we receive, only candidates whose qualifications closely align with the role will be contacted for further consideration. Please note, incomplete submissions may not be considered.

The City reserves the right to review applications prior to this date and may select a finalist for the position at any time; therefore, you are encouraged to submit your application as soon as possible.

This job description does not constitute an employment agreement between the City and the employee and is subject to change by the City as the needs of the City and the requirements of the job change.

The City of Mountlake Terrace is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive workforce and community.

City of Mountlake Terrace

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