SUMMARY OF DUTIES:

The Human Resources (HR) Manager is responsible for leading the daily administration of all human resources functions including, but not limited to, recruitment and staffing, performance management, position classification and compensation, labor and employee relations, discipline, leave administration, employee benefits, workers’ compensation, unemployment compensation, personnel policy development, and employment compliance training. The HR Manager is a strategic business partner, working and planning alongside other city leaders to resolve complex employment issues in a manner that is timely and consistent with fair employment practices and other legal requirements related to employment. The HR Manager reports to the City Manager or designee and oversees the work of one or more HR team members.

This is a non-represented position that is exempt from state and federal overtime laws.

ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:

• Partner with the executive leadership team to understand and execute the organization's human resource and talent strategy particularly as it relates to current and future talent needs, recruiting, retention, and succession planning.

• Plan, lead, develop, coordinate, and implement policies, processes, training, initiatives, and surveys to support the organization's human resource compliance and strategy needs.

• Monitor and ensure the organization's compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews and modifies city personnel policies and practices. Administer the city’s collective bargaining agreements.

• Maintain knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent acquisition, data management and record keeping, and employment law.

• Manage the talent acquisition process, which may include recruitment, interviewing, selection, and onboarding qualified job applicants; collaborates with departmental managers to understand skills and competencies aligned with job classifications.

• Create learning and development programs and initiatives that provide internal development opportunities for employees.

• Manage record keeping of personnel files, medical files and workplace safety incidents.

• Facilitate Civil Service Commission, LEOFF I Board, and Municipal Employees’ Benefit Trust (MEBT) Committee meetings.

• Oversee employee disciplinary meetings, terminations, and investigations.

• Analyze trends in compensation and benefits; researches and proposes competitive base and incentive pay programs to ensure the organization attracts and retains top talent.

• Develop and implement divisional budget.

• Other duties as assigned.

OTHER DUTIES AND RESPONSIBILITIES:

The duties, essential functions and qualifications contained in this job description reflect general details as necessary to describe the principal functions, the level of knowledge, and scope of the responsibility typically required of the job. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences, to equalize peak work periods, or to otherwise balance the workload.

MINIMUM QUALIFICATIONS:

Education and Experience

Bachelor's degree in human resources management, business administration, public administration, or related field, AND at least five (5) years of increasingly responsible professional experience in one or more of the human resources functional areas described in the Position Description summary above, or a combination of education and/or direct work experience which provides an equivalent background required to perform the work of the position (e.g., two years of relevant work experience may be substituted for one year of college education). A minimum of two (2) years of HR supervisory experience is also required.

Professional HR certification is desired.

Must pass a thorough background investigation.

Must have a valid Washington State driver's license (or be able to attain at time of appointment) and a driving record acceptable to the City's insurance carrier.

Verification of identity and United States work authorization as required by the Immigration Reform and Control Act.

Required Skills/Abilities:

• Excellent verbal and written communication skills.

• Excellent interpersonal, negotiation, and conflict resolution skills.

• Excellent organizational skills and attention to detail.

• Strong analytical and problem-solving skills.

• Ability to prioritize tasks and to delegate them when appropriate.

• Ability to act with integrity, professionalism, and confidentiality.

• Thorough knowledge of employment laws and regulations.

• Proficient with Microsoft Office Suite or related software.

• Proficiency with or the ability to quickly learn the organization’s HRIS and talent management systems.

• Ability to demonstrate a high level of emotional intelligence and empathy in your interactions with all parties; commitment to racial equity and inclusion in relationships with individuals from diverse groups and backgrounds.

SUPERVISION RECEIVED:

General supervision is provided by the City Manager or his/her designee. In addition, this position may be assigned to work on projects for other city departments.

SUPERVISION EXERCISED:

May exercise supervision over assigned personnel.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:

Work is performed generally in an office environment with sitting for long periods of time. Equipment utilized includes standard office equipment and personal computer with associated software and peripherals.

Some travel and outdoor work may also be required.

Evening and/or weekend availability are required, as well as additional times for meetings or emergencies.

The environment is sometimes stressful, working independently under tight deadlines, with distractions and interruptions, and requires the ability to shift priorities rapidly.

HOW TO APPLY:

Online application submission via www.cityofmlt.com/Jobs by 5:00 p.m. October 16, 2024. The City reserves the right to review applications prior to this date and may select a finalist for the position at any time. Incomplete submissions may not be considered.

For additional information, please call 425-744-6207 or email us at HRCity@mltwa.gov.

This job description does not constitute an employment agreement between the city and the employee and is subject to change by the city as the needs of the city and the requirements of the job change.

The City of Mountlake Terrace is an equal opportunity employer.

We celebrate diversity and are committed to creating an inclusive workforce and community.

City of Mountlake Terrace

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