DESCRIPTION

The Coordinator performs responsible professional analytical, administrative, and technical assistance in the development, administration, and implementation of department or division programs; provides highly responsible administrative staff assistance including conducting research and analyses of a wide scope of items, procedures, and budgeting as it relates to the department and or division.

DISTINGUISHING CHARACTERISTICS:

This is a full journey-level classification. Positions at this level perform the full range of duties, tasks and responsibilities assigned with only minimal instruction or assistance. Assignments may vary from general support of the supervisor, or manager, to specialized support in a technical area. Incumbents are expected to perform independently and under general supervision and are reviewed for the result of product. They are thoroughly familiar with the operating procedures of the section assigned, and possess technical expertise related to the assigned programmatic responsibilities.

Coordinator II

Working under general supervision, the position is the journey level in the series. Employees at this level require specific experience and less supervision and review to complete assignments. Positions are flexibly staffed and are normally filled by advancement from the lower level, or if filled from the outside, require prior related experience.

EXAMPLES OF ESSENTIAL DUTIES

EXAMPLES OF ESSENTIAL FUNCTIONS:

Essential and other important responsibilities and functions may include, but are not limited to, the following:

Compose correspondence and other public information documents for the department.
Establish and maintain systems related to the assigned technical areas of responsibility; monitor area activities and report progress, as required; and manage software programs.
Give out information in person or by telephone where judgment, common knowledge, and interpretation of departmental and City policies and regulations are necessary; provide customer and public assistance.
Research, compile, analyze, and develop information for projects, and reports from a variety of resources. Assist in formulating program policy, goals, and procedures; and collect and compile relevant data supporting recommendations.
Prepare and administer contracts.
Represent the City, as assigned, on various boards, commissions, and committees.
Respond to, and resolve, difficult and sensitive citizen inquiries and complaints.
Screen, select and schedule staff and volunteers; supervise, train and evaluate performance of staff and volunteers; recommend termination of volunteers as necessary.
Respond to complaints and/or requests for information about rules, regulations, procedures, and policies related to assigned responsibilities.
Assist in developing an assigned budget; track or reconcile expenditures; maintain logs and inventories, ledgers and statistical records as assigned; and, compile routine budget information.
Perform related duties as assigned.

Example Of Essential Functions When Assigned To:

Economic and Community Development

Conduct research, tracks business trends, development patterns and real estate activity, compile statistical information, analyze findings, and make recommendations.
Provide prompt and thorough responses to inquiries from the public, business owners and other City partners.
Assist interested businesses and industries in identifying potential sites, secure City approvals, identify financing opportunities and work with development community.
Work with developers, property owners, real estate professionals and consultants on the acquisition, lease, and sale of buildings and vacant land.
Prepare and distribute marketing and promotional materials for a variety of city programs and projects.
Serve as first point of contact for information on expansion-related requests from existing employers.
Coordinate and supervise special events, trade shows or ribbon cuttings, work with vendors, service providers, local businesses, and event sponsors.
Prepare and administer program budgets, provide support in the development of the Economic Development budget.

EDUCATION AND EXPERIENCE:

EXPERIENCE & TRAINING / LICENSE AND/OR CERTIFICATE

Experience:

Any combination of education and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

Two to four years of increasingly responsible administrative, accounting or business experience that involves extensive public contact, preferably related to department or division.

Training:

Equivalent to a Bachelor's degree from an accredited college or university with major course work in a related field.

Licenses/Certifications/Other Requirements:

Possession of, or ability to obtain, an appropriate, valid California driver's license by the time of appointment.

Incumbents in these classes may be required to work during irregular business hours and travel on an occasional basis except for positions within Parks and Recreation, where they will be required to work evenings, weekends and holidays.

MINIMUM QUALIFICATIONS

Special licenses that may be required:

Knowledge Of:

Business correspondence and report writing.
Modern practices, procedures, methods, and equipment.
Computer systems and applications.
Basic accounting principles and practices, with principles and practices of budget monitoring, report preparation, grant administration and program administration.
Municipal, state, and county codes
Principles and practices of public speaking.
Principles and practices of supervision and training.

Ability To:

Work on several assignments at one time, prioritize tasks and meet deadlines.
Perform complex research and prepare staff reports.
Maintain accurate financial records; prepare and administer a program budget and write a grant proposal.
Perform job tasks with minimal supervision.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Interpret, explain, and apply applicable federal, state, and local laws, codes, and regulations.

WORKING CONDITIONS:

Physical Demands:

Mobility: frequent use of keyboard; frequent walking (potentially on uneven terrain), standing and sitting for long periods of time; occasional climbing, reaching, stooping, kneeling, bending, and squatting.

Lifting: frequently up to 10 - 25 pounds; occasionally up to 40 - 50 pounds.

Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision.

Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching.

Hearing/Talking: frequent hearing and talking, in person and on the phone.

Emotional/Psychological: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone.

Environmental: frequent exposure to noise. Potential for frequent exposure to chemicals, biohazards, fumes, and other environmental substances. If work performed outside, may work with machinery, in water, and on slippery and uneven surfaces.

WORKING CONDITIONS:

Work is performed in a typical temperature-controlled office environment subject to typical office noise and environment.

If position includes work performed outside, subject to an outdoor environment with year-round exposure to varying weather conditions. Work is subject to construction noise.

The City of Palmdale is noted for its highly skilled workforce, with a large concentration of aerospace firms located at Air Force Plant 42 and nearby Edwards Air Force Base. Its family-oriented and culturally enhancing venues, such as the Palmdale Playhouse, DryTown Water Park and Palmdale Amphitheater, make Palmdale "a place to call home."

Palmdale is located approximately one hour north of Los Angeles off the Antelope Valley Freeway (SR-14). It encompasses 106.6 square miles and has a population of approximately 165,450. The City is served by several school districts and has a growing retail and commercial base. For more information, visit www.CityOfPalmdaleCA.gov.

BUSINESS HOURS: Normal operating hours are from 7:30 am to 6:00 pm Monday - Thursday. CLOSED on Friday.

UNION: The Teamsters Local 911 represents certain positions in the City's Public Works Maintenance division.

EMPLOYMENT INFORMATION

APPLICATION MATERIALS must be submitted by the closing date listed in the job bulletin. Resumes cannot be accepted in lieu of a City online application.

RESIDENCE within the City is not required.

AN ELIGIBILITY LIST of the most qualified applicants will be compiled based on the results of the selection process. The list will remain in place for a period to be determined by Human Resources.

The benefits listed here apply to full-time and benefited part-time positions, not to unbenefited part-time employees unless described.

A PROBATION PERIOD of six months minimum applies to initial employment with the City.

VACATION, HOLIDAYS AND LEAVE: The City provides 15 paid holidays per year and 80 hours vacation (years one through four) with a maximum accrual of 240 hours (160 hours for benefited part-time employees). Administrative employees accrue 80 hours of administrative leave per year with a maximum accrual of 240 hours.

SICK LEAVE: Employees accrue 96 hours per year with a maximum accrual of 800 hours (400 hours for benefited part-time employees). Unbenefited part-time employees receive 28 hours of paid sick leave per fiscal year.

RETIREMENT: The City is a member of the California Public Employees' Retirement System (CalPERS). Full-time and benefited part-time employees will be enrolled in either the New Member or Classic plan, as defined by CalPERS. New Members are enrolled in the 2% @ 62 formula and pay the full 7.75% employee contribution. Classic Members are enrolled in the 2% @ 60 formula and pay the full 7% employee contribution.

All other part-time employees are covered under the Public Agency Retirement Services (PARS).

WELLNESS PROGRAM: The program includes gym membership discounts, healthy eating programs, exercise classes & other programs.

DIRECT DEPOSIT: Direct Deposit is mandatory for all new employees.

CREDIT UNION: F&A Federal Credit Union & Logix Federal Credit Union (formerly Lockheed) are available options.

INSURANCE: The City offers group health, dental/vision, long term and short term disability, and a $50,000 life insurance policy for full-time employees. The City contributes towards the employee's health insurance.

DEFERRED COMPENSATION: The City participates in the ICMA-RC Deferred Compensation Plan, which enables benefited part-time and full-time employees to contribute on a tax deferred basis.

OVERTIME COMPENSATION: Overtime is accrued at time-and-a-half for eligible employees for time physically worked in excess of the regular 40-hour work week.

PART-TIME EMPLOYEES: Unbenefited part-time employees are reviewed for merit salary advancement but are not eligible for any other benefits listed. Benefited part-time employees are eligible for CalPERS retirement, sick leave, holidays, and vacation on a prorated basis.

MILEAGE PAY: Any employee may be reimbursed for work related mileage at 54 cents per mile when assigned to use their private vehicle on City business.

SOCIAL SECURITY: The City does not participate in Social Security and does not deduct Social Security payments from any employee's salary. The City deducts 1.45% of salary for Medicare and makes a 1.45% matching contribution.

Benefits can change at any time.

Closing Date/Time: 12/2/2024 12:00 AM Pacific

City of Palmdale

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Economic Development Coordinator II