The City of San Bernardino is seeking a highly skilled, trusted, and detail-driven Executive Assistant to the Director to support the Office of the City Clerk. This is a unique opportunity to work closely with executive leadership, elected officials, and community stakeholders while playing a critical role in City operations and governance.

About The City

As a future member of our team, you’ll be joining a city with deep roots, cultural diversity, and exciting momentum. Located in the heart of Southern California’s Inland Empire, San Bernardino is the county seat and largest city in San Bernardino County, home to more than 222,000 residents. Its rich history — shaped by Native American, Mexican, and Spanish influences — continues to inspire the city’s evolving identity.

San Bernardino offers access to major transit corridors, natural beauty, and a wide range of housing and lifestyle options. It’s a place where public service careers are supported by a strong sense of community and purpose — and where motivated professionals can grow, contribute, and be part of something meaningful.

About The Position

The Executive Assistant to the Director provides high-level, confidential administrative and executive support in a fast-paced, politically sensitive environment. This role serves as a key liaison between the Director, City leadership, departments, and external agencies, ensuring the smooth coordination of meetings, communications, records, and special projects.

The ideal candidate is proactive, discreet, and exceptionally organized, with the ability to manage competing priorities, exercise sound judgment, and handle sensitive information with professionalism. This position is essential to supporting City Clerk functions, including legislative processes, public records, boards and commissions, and Citywide initiatives.

Ideal Candidate

The ideal candidate is a highly organized, trusted professional who thrives in a fast-paced, executive-level environment. You are proactive, detail-oriented, and comfortable exercising independent judgment while handling sensitive and confidential information.

You bring a strong background in executive administrative support and enjoy being the go-to person who keeps leadership organized, informed, and prepared. You communicate clearly and professionally, can juggle multiple priorities with ease, and remain calm under pressure. Experience supporting elected officials, boards or commissions, or working in a public agency or politically sensitive environment is highly desirable.

Above all, you are adaptable, discreet, service-oriented, and take pride in supporting meaningful public service work.

Day In The Life

No two days are exactly the same in this role. On any given day, you may:

Manage the Director’s calendar, coordinate meetings, and prepare materials for executive briefings and City Council-related items
Serve as a key point of contact between the Office of the City Clerk, City leadership, departments, elected officials, and external partners
Draft, review, and proofread correspondence, reports, agendas, and other highly confidential documents
Assist with boards and commissions support, including meeting logistics, agenda preparation, and minutes
Track assignments, follow up on action items, and ensure deadlines are met
Maintain confidential records, personnel documents, and departmental files
Support special projects, events, and Citywide initiatives as assigned

This role is ideal for someone who enjoys variety, values public service, and wants to play a critical behind-the-scenes role in City governance.

For more information on this position, please click here: Executive Assistant to Director (U)

Education, Training And Experience

A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from high school or G.E.D. equivalent; and six years of increasingly responsible office administrative or secretarial experience, at least two of which were at an executive assistant level; or an equivalent combination of training and experience.

Desirable Qualifications: Experience working in a City Clerk’s Office, records management, or within the public sector is highly desirable. An Associate’s degree from an accredited college or university is also highly preferred.

Accreditation shall be by a national or regional accreditation body that is recognized by the Secretary of the United States Department of Education.

Licenses; Certificates; Special Requirements:

A valid California driver's license and the ability to maintain insurability under the City's vehicle insurance policy.

Knowledge Of

Office administrative and management practices and procedures, including principles and practices of file and document management.
Principles and practices of sound business communication; correct English usage, including spelling, grammar and punctuation.
City organization, ordinances, rules, policies, procedures and operating practices related to areas of responsibility.
Terminology, work processes, policies, procedures and local, state and federal requirements applicable to assigned departmental responsibilities.
Basic functions of public agencies, including the role of an elected Council and appointed committees and boards.
Advanced uses of word processing, graphics, spreadsheet, database and other software to create documents and materials requiring the interpretation and manipulation of data.
Basic principles and practices of public administration, including budgeting, purchasing and maintenance of public records.

Ability to:

Manage multiple and rapidly changing priorities to meet the needs and expectations of the department director in interactions with division heads and other managers and staff, the City Manager, Mayor and City Council, other department directors and departmental customers and stakeholder groups.
Organize, set priorities, take initiative and exercise sound independent judgment within areas of responsibility.
Interpret, apply, explain and reach sound independent decisions in accordance with regulations, policies and procedures and department director preferences.
Organize, research and maintain complete and extensive office files.
Operate a computer, word processing and spreadsheet software and other standard office equipment.
Type accurately at a speed necessary to meet the requirements of the position.
Compose correspondence, prepare documents and make arrangements from brief instructions.
Communicate clearly and effectively, both orally and in writing.
Understand and follow written and oral instructions.
Prepare clear, accurate and concise records and reports.
Maintain strict confidentiality of privileged information.
Use a high degree of tact, diplomacy and discretion in dealing with sensitive and confidential situations and concerned internal and external parties.
Establish and maintain highly effective working relationships with the City Manager, Mayor, City Council members, other elected and appointed officials, committee members, other department directors, managers, staff, residents, representatives of civic and community groups, the media, the public and others encountered in the course of work.

Recruitment Timeline

This recruitment will remain open until a sufficient number of qualified applications have been received.

Application review: Week of Monday, February 16, 2026

Interview/ Written Assessment: Week of February 23, 2026, or agreed upon date by both HR recruiter & Dept (TENTATIVE)

Department Interview: Week of March 2, 2026, or agreed upon date by both HR recruiter & Dept (TENTATIVE)

All dates are subject to change at the discretion of the personnel officer**

All applicants are required to submit an online application through the City’s official website at www.sbcity.org. This recruitment will remain open until Sunday, February 15, 2026, at 11:59pm or until a sufficient number of qualified applications have been received.

Applications must be fully completed and clearly demonstrate that the minimum qualifications for the position are met. All information provided is subject to review, investigation, and verification. While resumes may be uploaded as supplemental documentation, they will not be accepted in place of a fully completed City application.

Following the initial screening, the most qualified candidates whose backgrounds best match the needs of the City will be invited to continue in the selection process. Meeting the minimum qualifications does not guarantee advancement. Candidates will remain under consideration until a final selection is made and an offer is accepted. The City of San Bernardino reserves the right to close the recruitment at any time and may determine that none of the applicants, including those who meet the minimum qualifications, are suitable for the position.

Successful Candidates Shall Be Required To

Pass a reference and background verification. References will not be contacted until mutual interest has been established.
Degree verification
Pass a pre-employment medical exam, which includes a Drug screen.
Starting salary based on education and/or experience and internal equity.

E-Verify Participation

The City of San Bernardino participates in the E-Verify program. In compliance with federal law, all employers are required to verify the identity and employment eligibility of individuals hired to work in the United States.

Accordingly, the City will provide information from each new employee’s Form I-9 to the U.S. Department of Homeland Security and the Social Security Administration to confirm authorization to work in the United States.

For more information about E-Verify, please visit the U.S. Citizenship and Immigration Services website at www.uscis.gov

Disclaimers

The City of San Bernardino is an Equal Employment Opportunity Employer. The City follows a nepotism policy, which may impact hiring decisions if an applicant has relatives currently employed by the City.

In compliance with the Americans with Disabilities Act (ADA), the City provides reasonable accommodations for individuals with disabilities. Each request is evaluated on a case-by-case basis. To request an accommodation, please contact the Human Resources Department directly at (909) 998-2060.

This bulletin is intended for informational purposes only and does not constitute a contract, expressed or implied. Its contents may be modified or withdrawn without prior notice.

For questions regarding this recruitment, contact Human Resources at 909-998-2060 or email Lizette Fernandez at Fernandez_Li@sbcity.org.

City of San Bernardino

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