Under general direction of the City Clerk, the Assistant City Clerk plans, develops, organizes, implements and monitors programs and services of the City Clerk's office. Assists in the preparation, custody, distribution and preservation of official City documents and records; assists the City Clerk in the election process; provides public records information; provides staff supervision; acts as the City Clerk in the absence of the City Clerk as directed; and performs related duties and special projects as required.

The Assistant City Clerk is a highly responsible, at-will, mid-management position and is distinguished from other administrative positions by the incumbent's legal authority to perform the duties of the City Clerk, functions of official recordkeeping for the City, as well as the need to know and apply in depth knowledge of legal requirements and procedures to support the operations of the City Council in the conduct of City business. All duties performed require high attention to detail and meeting of stringent legal and procedural guidelines.

~This is a non-telecommuting position~

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

Assists the City Clerk with the compilation, review, editing, electronic posting and issuance of the Santee City Council agenda;
Attends City Council and other Board, Commission and Committee meetings and prepares meeting minutes;
Manages the citywide Records Management Program maintaining various paper and electronic record systems to index, store, retrieve, and destroy records and documents, and assist in the development of records-related policies, procedures, and training materials for use citywide in accordance with the adopted Retention Schedule;
Processes or oversees the processing of complex, challenging, and high-profile Public Records Act requests and other inquiries;
Assists the City Clerk with managing the U.S. Passport acceptance program;
Records, publishes, files, and/or indexes all City Council proceedings, documents, ordinances, resolutions, Notices of Completion, contracts, deeds, easements, and other legal documents;
Handles receipt and review of campaign disclosure and statement of economic interest filings in accordance with the Fair Political Practices Commission regulations;
Assists the City Clerk in the planning, preparation of materials and administration of Municipal elections; facilitates required language translations, prepares and publishes legal notices, orders candidate forms and materials, ensures information is in compliance with new Election code legislation; assembles candidate instruction packets, verifies residency and candidate requirements, provides information to candidates and the public on election and candidacy requirements and procedures;
May supervise administrative, technical and/or clerical staff;
Assists in the development of policies and procedures pertaining to legislative and City Council activities; and
Performs other assigned duties.

~For the complete job description, please go to the City of Santee's website at www.cityofsanteeca.gov~

Any combination of education and experience which demonstrates the ability to perform the duties of this classification. An example would be:

EDUCATION: Equivalent to the completion of the twelfth grade supplemented by specialized coursework in Records Management or other applicable business applications; AND

EXPERIENCE: Four (4) years of progressively responsible and recent experience in preparing, processing and filing legal documents and official records for a legal office or municipality.

"Recent" experience is defined as relevant experience obtained within the last five years.

Notary Public certification or ability to obtain within six months of appointment and maintain as a condition of employment is required.

U.S. Passport Acceptance Agent certification or ability to obtain within six months of employment is required.

*An associate's degree or bachelor's degree from an accredited college, or college level coursework in Records Management, Public or Business Administration, or a related field is highly desirable.

*Supervisory experience is highly desirable.

*Coursework toward certification or certification as a Certified Municipal Clerk (CMC) or Master Municipal Clerk is highly desirable.

*Designation as a Certified Records Analyst (CRA) is highly desirable.

EVALUATION PROCESS: This recruitment is open until filled, so interested applicants are encouraged to apply immediately.First review of applications may take place on Wednesday, July 9, 2025. Interested applicants must submit an online application and a completed supplemental questionnaire. Candidates whose qualifications most closely meet the needs of the City will be invited to participate in the examination process for this position which may consist of any or all of the following components: Appraisal interview, a written exercise, or a practical skills assessment.

Panel Interview:Tentatively scheduled on Thursday, July 31, 2025.

Selection Interview: Tentatively scheduled for the week of August 4, 2025.

The City may change this interview date at its discretion due to departmental staffing and operational needs.

The applicant selected will be subject to a criminal history investigation through the California Department of Justice (DOJ) and a thorough background check. A waiver for reference and background information must be completed.

City of Santee employees are designated Disaster Service Workers through state law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker related training as assigned, and to return to work as ordered in the event of an emergency.

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Assistant City Clerk