The salary for this position is determined by the City Commission.

The City Clerk is the official custodian of all official City records; responsible for the retention and overall management of records in accordance with Florida Law. The City Clerk records the minutes and actions of the City Commission and manages all aspects of City elections. Work is performed in coordination with the City Manager; position is appointed by the City Commission assisted by the City Manager by making recommendations regarding the employment, termination and compensation of the City Clerk. Work requires considerable independent judgment following established guidelines, codes, rules and policies, and monitoring of a variety of complex projects and programs that support the goals and objectives of the City.

To perform the job successfully, an individual must be able to function at a highly proactive level and perform each essential duty independently and accurately. The duties listed are a representation of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Serve as custodian of official City records and public documents; perform certification and recording for the City as required on legal documents and other records requiring such certification; seal and attest by signature to ordinances, resolutions, and contracts, easements, deeds, bonds or other documents requiring City certification; catalogs and files all City records. Oversee the City’s Records Management Program.
Prepare and manage the agenda for and attend regular and special City commission meetings and workshops and Charter Review Board; oversee or perform an accurate recording of the proceedings, preparation of the minutes, proper legislative terminology, recording, indexing and filing for the public record; distribute information as requested.
Prepare and advertise meeting agendas, bid and other advertisements and legal notices of public hearings and special meetings; prepare agenda and commission packets for regular and special meeting and workshops; prepare reports for Commission Meetings; coordinate codification of Ordinances process.

Manage all elements of City elections and work in conjunction with the Supervisor of Elections Office.
Prepare and maintain records of all Committee/Board appointments. Monitor financial disclosure statements, City Commission appointment process, and conflict of interest statements.
Supervise employees assigned to the City Clerk; administer employee evaluations.
Administer oath of office to public officials; serve as a notary public.
Provide public records and information timely and in compliance with Florida Law while also safeguarding confidential and exempt information from unlawful disclosure.
Ensure deeds for City purchased properties are submitted to the Property Appraiser’s Office for tax exempt status.
Update and maintain information on the City Clerk web page. May make presentations to Commission, boards, committees, civic groups, and the general public. Provide public records and open meeting training to new Commission, Board and Committee members, and employees.
Prepare department and commission budgets: monitor revenues and expenditures to assure sound fiscal control; assure effective and efficient use of budgeted funds, personnel, materials, facilities and time.
Gather, interpret, and prepare data for studies, reports and recommendations; coordinates department activities with other departments and agencies as needed.
Performs related tasks as required.

These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required.

Must be eighteen years of age or older.
Graduation from a four (4) year college with bachelor’s degree in Public Administration, business management, records management or related field, and
Five (5) years increasingly responsible experience as Deputy City Clerk, City Clerk or working in a City Clerk's Office, and
Elections certification, preferred, and
Certified Municipal Clerk, Master Municipal Clerk, or Florida Certified Records Manager highly desirable, or
An equivalent combination of education, training, and experience.

LICENSES, CERTIFICATIONS OR REGISTRATIONS

Florida Notary Public Certification.
Certified Municipal Clerk (CMC) preferred.

KNOWLEDGE, SKILLS, AND ABILITIES

Working knowledge of the principles and practices of modern public administration.
Knowledge of digital record keeping systems, database management, and agenda/meeting software
Extensive knowledge of office practices and procedures.
Able to stay current with changing laws and regulations.
Able to
Thorough knowledge of modern records management techniques, including legal requirements for recording, retention and disclosure.
Thorough knowledge of public meetings law (Florida Sunshine Act) and public records law
Thorough knowledge of election laws.
Ability to input and retrieve data via computer.
Ability to assess needs and prioritize them.
Ability to lead, coach, and mentor staff.
Ability to evaluate work performed by subordinates.
Ability to establish and maintain effective working relationships with the other department heads, government officials and the general public.
Ability to plan work schedule.
Effective time management, leadership, organizational operations
Reading and interpreting ordinances, contracts, and legislation
Communicating effectively, verbally and in writing
Speaking to the public and giving presentations
Establishing and maintaining effective working relationships
Operating a computer and related software

ESSENTIAL PHYSICAL SKILLS

Acceptable eyesight (with or without corrections)
Acceptable hearing (with or without aid)
Ability to communicate both orally and in writing.
Ability to access input and retrieve information from a computer.
Required to sit for long periods of time, stand, bend, talk, & hear.
Required to walk, use hands to operate equipment, finger, handle or feel objects, or controls, and to reach with hands and arms.
May be required to occasionally perform some lifting of heavy objects.

Reasonable accommodation will be made for otherwise qualified individuals with a disability.

ENVIRONMENTAL CONDITIONS

Work is performed in an air-conditioned office.
Executive and Senior Management positions in political environments can be demanding.

The salary for this position is determined by the City Commission.

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