Application and Special Instructions -

APPLICATION REQUIREMENTS:

As part of the application process, all applicants must submit a chronological resume and a cover letter at the time of application. Applications that do not include both documents by the recruitment closing date will be considered incomplete and will not receive further consideration for this recruitment.

This position is on-site at TPD Headquarters. Remote or hybrid work arrangements MAY available at this time.

Assessment Information:
Highest-scoring applicants will be invited to take the typing test. The typing test will be conducted during the week of September 7, 2026, and information on how to obtain a typing certificate will be provided at that time. Applicants who pass the typing test will be invited to a panel interview.

Passing the typing test is required to be interviewed.

Applicants invited to attend a panel interview must present a valid typing certificate obtained within the previous 12 months, showing a minimum net typing speed of 45 WPM or greater.

Interview Information:
Save the date: Applicants who pass the typing test will be invited to a panel interview to be held in person at City Hall on September 18, 2026.

Candidates who are successfully in the panel interviews will be invited to an in-person hiring interview on September 24, 2026 at City Hall.

The eligibility list established from this process may be used to fill positions as they become available over the next six (6) months.

Please note: This position must successfully complete an extensive background investigation as it is supporting the Tucson Police Department within City Attorney’s Office. The background investigation includes but is not limited to local, state, and national criminal checks, Motor Vehicle history, finger print checks, polygraph examination, and drug screening.

Position Specific Summary

The Legal Secretary position in the City Attorney’s Legal Advisors Office provides legal support to internal and external stakeholders. This position requires significant legal knowledge related to various topics. The position also works as a liaison between attorneys and process servers with Police Department personnel requiring various types of legal process service.

Work is performed under the supervision of the Principal City Attorney-Police Legal Advisor. This position does not supervise.

Duties and Responsibilities

Reviews and processes correspondence, litigation documents such as court orders, summons and complaints, notices of claim, and subpoenas received or served, and determine necessary action, such as proper service on an officer. Opens matter in case management software, while adhering to naming conventions, and uses various department resources and software programs to compile all necessary documentation related to the specific matter. Provides all related documents to City Attorney’s Internal Litigation Unit as required. Processes and tracks all documents received for review by the Legal Advisors, including Agreements, Contracts, Memorandums of Understanding, Memorandums of Agreements, Public Records Requests, Subpoenas, and Court Orders.
Acts as liaison between attorneys, legal assistants, or process servers and Police Department personnel regarding requirements and procedure for service of subpoenas. Provides information to attorneys or civilians who may represent themselves in a court proceeding, as to the process for interviewing department personnel. Responds to questions from Police Department personnel concerning service of process. Maintains and updates the subpoena process document for dissemination to all department divisions.
Executes the Peace Officer Sealed Records procedure according to court rules and requirements. Drafts quarterly email to the department with updates and specific instructions for the quarterly records sealing deadline. Responds to questions from personnel about the procedure, and their specific issues. Tracks and uploads current versions of required documentation to the Police Department intranet site to keep the legal advisor’s page updated. Saves documentation in case management software and disseminates accordingly. Follows up with officers regarding their sealing order received from the court and tracks sealed records.
Maintains and updates the office operations manual, including detailed software instructions. Drafts detailed procedures for any new software or department processes.
Maintains calendar tasks necessary for deadlines and department matters; schedules and calendars meetings for attorneys; corresponds via email with all levels of Police Department members in a professional manner. Schedules, tracks and determines deadlines related to classes taught by Legal Advisors for law enforcement recruits, and various internal departments. Assembles and provides classroom materials to personnel prior to class dates.
Processes authorizations of acceptance for claims and lawsuits received from personnel, including police officer recruits.
Adheres to critical incident processes to ensure appropriate records are sealed and matter is opened in the case management software.
Reviews and processes evidence release requests received from the Police Department. Obtains necessary case reports and information used to determine legality of releasing evidence, notifies requesting department of the outcome, and saves information in case management software.
Coordinates and schedules department travel in accordance with City rules, regulations, and processes regarding business travel.
Follows the City Administrative Directive regarding use of Purchasing Card.
Follows Records Retention deadlines and procedures for certain documents held in the Legal Advisor' Office. Interacts with the Police Department Records Section concerning any records in question.
Performs other duties and tasks as assigned.

Working Conditions

Mostly office environment.

All duties and responsibilities listed are subject to change.

Minimum Qualifications

Education: 6 months post high school

Experience: Two (2) years of relevant experience

Any combination of relevant education and experience may be substituted on a year-for-year basis.

Preferred Qualifications

Two (2) years of administrative support experience.
Experience and knowledge gained from working in a related environment, such as a law enforcement agency, a law office or court.
Experience working in a related environment, such as a court or law office, including the handling of confidential information.

POSITION DETAILS

Job Profile

J0134 - Legal Secretary

View full job profile including classification specifications and physical demands at https://www.tucsonaz.gov/Departments/Human-Resources/Tucson-Talent.

Compensation Grade

G105

Hourly Range

$21.96 - 32.94 USD

The City of Tucson considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

Fair Labor Standards Act (FLSA)

Non-Exempt

Position Type

Regular

Time Type

Full time

Department

City Attorney

Department Link

https://www.tucsonaz.gov/Departments/Tucson-City-Court/City-Attorneys-Office

Background Check

This position has been designated to require a criminal background check. The City of Tucson is a Second Chance Employer.

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