Posting Close Date:

Applicants must submit their completed application by 04-26-2026 at 11:59 p.m. MST

Application and Special Instructions

**As part of the online application process, all applicants are required to submit an updated resume at the time of application. Applications received that do not contain a resume will be considered incomplete and will not be considered further in this recruitment process.

**INTERVIEW INFORMATION:

In person interview will be held the week of May 4th, 2026.

Recruiter contact information: If you have any questions, please contact Andrew Brownell at GSD_HR@tucsonaz.gov or (520) 837-6385.

ABOUT THIS JOB

Position Specific Summary

The Administrative Assistant position at the City of Tucson’s General Services Department is responsible for providing support to the department by performing various administrative tasks supporting the division's administration including arranging meetings, generating reports, data entry, and other general clerical duties.

Work is performed under the supervision of a Facilities Management Superintendent. This position does not supervise

Duties and Responsibilities

Creates, maintains, and enters information into databases.
Sets up and maintains paper or electronic filing systems including recording information, updating paperwork, and maintaining documents.
Schedules and confirms meetings and appointments.
Arranges for conferences and travel reservations for staff.
Prepares and distributes newsletters and communication.
Issues and maintains a record of electronic devices assigned to staff.
Orders and distributes supplies.
Performs all other duties and tasks as assigned.

Working Conditions

Work schedule may require early morning, late evenings, weekends, holidays, and overtime.
Often works under the following conditions: Mostly office environment.

All duties and responsibilities listed are subject to change.

MINIMUM QUALIFICATIONS

MINIMUM REQUIRED QUALIFICATIONS:
Education: Six (6) months post high school
Experience: One (1) years of relevant directly related experience
Equivalency: Any combination of relevant education and experience may be substituted on a year-for-year basis.

Preferred Qualifications:One year of relevant experience in a facilities maintenance environment.

POSITION DETAILS

Job Profile

J0231 - Administrative Assistant

To view the full job profile including classification specifications and physical demands click https://www.tucsonaz.gov/Departments/Human-Resources/Tucson-Talent.

Compensation Grade

G104

Hourly Range

$19.97 - 29.95 USD

The City of Tucson considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

FLSA

Non-Exempt

Position Type

Regular

Time Type

Full time

Department

General Services Department, ZBUDG HIER - Recurring

Department Link

https://www.tucsonaz.gov/Departments/Environmental-and-General-Services

Background Check: This position has been designated to require a criminal background check. The City of Tucson is a Second Chance Employer.

City of Tucson

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Administrative Assistant