Do you have a keen eye for detail and a desire to positively impact your community? Help guide our collaborative efforts to maintain the Water Department’s long-term financial health. Work side-by-side with the team to navigate budget preparation, secure and manage grant funding, and keep vital capital improvement projects on track - bring your fiscal expertise and come grow with us!

SALARY & BENEFITS:

• $60,195 - $ 81,370 Annually, Pending Job Related Experience

• Annual Step for Performance Pay Adjustments

• 12 Paid Holidays Per Year

• 12 Vacation Days Minimum, Earned Per Year

• 12 Sick Days Earned Per Year

• Medical, Dental, Vision, and Life Insurance Benefits

• 401(a) Retirement Plan and Social Security Coverage

• Education/Tuition Assistance Program; and Training and Development Opportunities

• Employee Assistance Program – to Include Mental Health Assistance/Services

ESSENTIAL JOB FUNCTIONS

Performs highly responsible professional work involving the administration and fiscal management of the Winter Haven Water Department ensuring that all financial operations comply with the county, state, and/or federal auditing requirements including all state required timelines for distribution of payments to vendors.

Participates in the analysis, planning, interpretation, and review of fiscal operations within the Winter Haven Water Department. Performs accounting, auditing, budgeting, and other types of fiscal operation and control measure duties. Works closely with the Director and other department staff in developing, submitting, and managing the annual budget and monitoring, maintaining, and adjusting the Department’s five-year Capital Improvement Plan. Prepares, compiles, and provides a variety of fiscal reports for distribution to division and department heads. Monitors all departmental revenue and expenditure activity. Investigates and reports excessive or suspicious activity to the Department Director.

Processes requisitions, accounts payable, and purchase card transactions using proprietary software. Compiles and maintains fiscal bookkeeping, records, and accounts. Reviews utility central stores orders, receipts, and issues. Assists with the annual year-end inventory count of central stores items and reports findings to Finance. Prepares, reviews, verifies, and distributes fiscal information including purchase orders within appropriate budget allocations. Advises the Department Director, Division Managers, and other staff of fiscal matters; (i.e., contracting issues, consultant contracts, purchasing/requisitioning procedures, costs, and payments, etc.)

Oversees departmental service and performance contracts; assists in ensuring compliance with agreement terms and conditions. Reviews and processes all contract related invoices and purchase orders as needed. Monitors commission action and submits purchase orders for contracts, professional services, etc. using finance software. Monitors payments against purchase orders to ensure proper payments. Assists in grant application and subsequent management with Division Managers and staff. Directly responsible for ensuring timely submission of all grant reimbursement requests and related documents.

Reviews, modifies, and implements internal control policies and procedures related to fiscal management. Assesses operational effectiveness and efficiency and provides recommendations for improvement. Works in conjunction with internal service areas to effectively communicate and implement policy and procedures.

Performs a variety of essential job function administrative tasks and assists with the provision of other department services as needed or directed. This is not intended to be an all-inclusive listing of essential job functions; the performance of other essential functions may be required.

KNOWLEDGE, SKILLS & ABILITIES

• Knowledge of accounting and fiscal control and managerial principles; and inventory procedures and cash collection systems.

• Ability to read, create, and understand financial reports; meet multiple deadlines; monitor various budgets and make recommendations for change as needed; prepare and maintain a variety of related records and reports; and operate computer equipment and applicable software.

• Strong organizational, mathematical, and computer skills and establish and maintain effective work relationships and communicate clearly and concisely, both verbally and in writing.

• Must possess knowledge of the principles and practices of budget preparation and expenditure control.

MINIMUM EDUCATION & EXPERIENCE

• Graduation from an accredited two year college with course work in accounting, fiscal management, or related field.

• Minimum three (3) years in account management or similar position incorporating the fiscal responsibilities.

• An equivalent combination of education and experience that is determined to be directly related to the foregoing specific requirements may be substituted.

SPECIAL REQUIREMENTS

• Absence of non-prescribed controlled substances in the applicant’s system as verified through a screening process administered by a laboratory approved by the City of Winter Haven.

• Possession of a valid Florida driver's license and a good driving record as determined by the City of Winter Haven.

PHYSICAL / ENVIRONMENTAL FACTORS

• Must have the physical ability, strength, and flexibility to perform the job functions in the work environment.

• Reasonable accommodations will be made for otherwise qualified individuals with a disability.

AN EQUAL OPPORTUNITY EMPLOYER AND A DRUG-FREE WORKPLACE

Enriching lifestyle through exceptional service.

City of Winter Haven

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