Summary: The Grant Compliance/Reporting Analyst is responsible for administering, monitoring, and ensuring compliance with federal, state, and local grant awards throughout the post-award lifecycle. This position provides financial oversight, regulatory compliance, reporting, and technical support to departments administering grant-funded programs. The Analyst ensures grant activities comply with applicable laws, such as the Procurement Code, regulations, County policies, grant agreements, and federal requirements, including the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR Part 200 – Uniform Guidance).

This position serves as a resource to County departments regarding grant compliance, procurement requirements, financial reporting, reimbursement requests, audit preparation, capital outlay projects, legislative appropriations, Department of Transportation (DOT) funding, and other federal, state, andlocal funding sources, including preparation of the Schedule of Expenditures of Federal Awards (SEFA)

Essential Duties & Responsibilities: The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position

Direct, oversee, and monitor the post-award administration of federal, state, and local grants, ensuring effective internal controls and compliance throughout the grant lifecycle.

Ensure grant awards are administered in accordance with County policies, federal and state laws, grant agreements, Uniform Guidance (2 CFR Part 200), applicable agency regulations, and other funding requirements.
Review grant expenditures, revenues, budgets, and reimbursement requests to ensure allowability, allocability, reasonableness, and proper documentation.
Monitor grant financial activity to ensure timely reporting, accurate financial records, and compliance with funding agency requirements.
Coordinate grant closeout activities by ensuring expenditures and revenues are properly reconciled, all reporting requirements are completed, and grant files are maintained in accordance with applicable retention requirements.
Prepare monthly, quarterly, and annual grant management reports summarizing grant activity, expenditures, reimbursements, funding balances, project status, and compliance metrics.
Prepare, maintain, and coordinate the County's Schedule of Expenditures of Federal Awards (SEFA) to support the Annual Comprehensive Financial Report (ACFR) and Single Audit requirements.
Coordinate with Finance, Accounting, external auditors, and departmental staff during the annual Single Audit and other grant compliance reviews.
Review procurement activities associated with grant-funded projects to ensure compliance with federal procurement standards under Uniform Guidance (2 CFR Part 200), applicable state statutes, and County procurement policies.
Provide technical guidance to County departments regarding procurement methods, competitive bidding requirements, contract administration, cost principles, documentation standards, and grant compliance.
Review grant agreements, amendments, and funding documents to identify reporting requirements, compliance obligations, special conditions, and financial restrictions.
Coordinate reimbursement requests, financial reports, progress reports, and supporting documentation required by federal and state funding agencies.
Maintain comprehensive grant files and supporting documentation sufficient to satisfy monitoring reviews, audits, and federal record retention requirements.
Develop and implement grant compliance procedures, internal controls, monitoring tools, and standardized reporting processes to improve efficiency and reduce compliance risk.
Perform other related duties as assigned.

Supervision:

Works under the direction of the Community Development Director.

Supervisory Responsibilities:

Supervises no one

MINIMUM QUALIFICATIONS:

Bachelor's degree from an accredited college or university in Accounting, Finance, Business Administration, Public Administration, Economics, or a closely related field preferred.
Three (3) years of progressively responsible professional experience in grant administration, grant compliance, governmental accounting, finance, auditing, procurement, budget administration, or a related field involving financial reporting and regulatory compliance; or any equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position.

REQUIREMENTS:

Possession of a valid driver's license at the time of hire
Must successfully pass a pre-employment drug screening as a condition of employment.

Knowledge of:

Federal, state, and local laws, regulations, and policies governing grant administration and post-award compliance.
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR Part 200 – Uniform Guidance).
Federal and state procurement laws, including applicable Procurement Code requirements and competitive procurement methods.
Governmental accounting principles and financial management practices.
Single Audit requirements, Schedule of Expenditures of Federal Awards (SEFA), and Annual Comprehensive Financial Report (ACFR) reporting requirements.
Internal controls, risk assessment, compliance monitoring, and audit principles.
Grant budgeting, financial reporting, reimbursement processes, and grant closeout procedures.
Capital outlay funding, legislative appropriations, Department of Transportation (DOT) funding, and other federal, state, and local funding sources.
Records management and document retention requirements applicable to grant-funded programs.
Modern office practices, procedures, and the use of Microsoft Office Suite, particularly Excel, financial management systems, and grant management software.

Skill in:

Analyzing financial and compliance data and identifying discrepancies or compliance risks.
Preparing accurate financial reports, reimbursement requests, compliance reports, and supporting documentation.
Interpreting and applying complex federal, state, and local regulations.
Developing and implementing internal controls and standardized grant compliance processes.
Managing multiple grants, projects, deadlines, and reporting requirements simultaneously.
Using spreadsheets, financial systems, databases, and reporting software to compile and analyze data.
Conducting research and presenting findings in a clear and concise manner.

Ability to:

Interpret and apply complex grant regulations, funding agreements, and financial requirements.
Establish and maintain effective working relationships with County departments, funding agencies, auditors, and external stakeholders.
Communicate effectively, both orally and in writing, with individuals at all organizational levels.
Exercise sound judgment and maintain confidentiality when handling sensitive financial and grant information.
Organize, prioritize, and complete assignments with minimal supervision while meeting established deadlines.
Identify compliance issues, recommend corrective actions, and implement process improvements.
Work independently while contributing effectively as a member of a collaborative team.
Adapt to changing regulations, priorities, and funding requirements.

Physical Demands:

The work is sedentary. Typically, the incumbent sits comfortably to do the work. There may be some walking, standing, bending, carrying of light items. No special physical demands are required to perform the work.

Work Environment:

Work is performed primarily in a standard office environment with frequent use of computers and other office equipment. The position requires regular interaction with County departments, elected officials, state and federal funding agencies, external auditors, consultants, and the public. The employee may be required to attend meetings, training sessions, site visits, monitoring reviews, and conferences at various County facilities or off-site locations. Occasional travel within and outside the County may be required. The work may involve periods of multiple deadlines, changing priorities, and time-sensitive reporting requirements. The noise level in the work environment is typically moderate.

County of Luna

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Grant Compliance/Reporting Analyst