Qualifications

High School Diploma supplemented by one to two years of administrative support and/or bookkeeping experience or a combination of education, training, and experience that provides the required knowledge, skills and abilities.
Training and/or experience with Microsoft Office programs, Internet usage, and other accounting or database software programs preferred.
Working knowledge of basic office procedures and the operation of common office equipment and machines.
Knowledge to create financial transactions and experience in accounts payable, invoices, reconciliations, and payroll procedures desired
Ability to communicate and work well with others.

Reports to: Principal

Performance Responsibilities

Prepare, analyze, and reconcile financial accounting reports and data for review by School Principal and District Administration.
Comply with local, state, and federal government reporting requirements.
Maintain an orderly accounting filing system.
Process a variety of forms and reports to ensure proper and complete accountability of funds. Examine and check documents for conformity with District Policies.
Counts and receipts monies received, including fines, fees, dues, annual sales, vending machine sales, student activity fund raiser proceeds, etc.
Prepares and enters purchase orders in District iVisions accounting software program.
Collects and maintains receipts for school purchasing card transactions and timely codes expenses in Bank of America Works program.
Conduct periodic, at a minimum monthly, reconciliations of all school general ledger accounts to ensure their accuracy.
Review variances from the budget and report significant issues to administration
Tags and monitors school fixed asset additions and deletions.
Reconciles Aesop program for substitute pay to teacher absences, and collects/submits monthly classified employee timesheets, with principal approval, to district office payroll department.
Monitors office and teacher supply levels and reorders as necessary.
Receives deliveries of material and verifies against purchase orders.
Performs various administrative support duties including answering telephone, distributing mail, typing, filing, copying, etc.
Operates and coordinates the maintenance of a variety of equipment including, but not limited to, telephone, computer, printer, typewriter, calculator, copying machine, duplicator, intercom, laminating machine, postal scale, vending machine, etc.
Interacts and communicates with principal, assistant principals, co-workers, teachers, students, parents, service and repair technicians, postal/delivery personnel, volunteers, general public, etc.
Performs varios administrative support for principal.
Participates in in-service training programs offered.
Performs other duties as assigned.

Terms of Employment: 240 days per year, 7 hours per day (excluding ½ hour unpaid lunch), Non-Exempt.

Salary: S3 FMSD Salary Schedule

Evaluation: Performance of this job will be evaluated annually in accordance with provisions of the board’s policy on evaluation of non-certified personnel.

Fort Mill School District

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