General Description: This is a professional position. The incumbent performs work involving a considerable degree of individual responsibility and the exercise of independent judgment related to the procurement of all general county government goods, services and construction.

Organization: The Purchasing Officer is part of Hanover County’s Career Development Program (CD). The Purchasing Officer has four (4) levels ranging from Purchasing Officer I to Purchasing Officer – Senior. The Purchasing Officer reports to the Purchasing Division Director and supervises no staff. The incumbent is expected to work independently but refer problems to a supervisor.

Essential Functions:

· Reviews purchase requisitions and determines proper procurement methods in compliance with procurement laws, ordinances, policies and regulations.

· Locates sources of supply and interviews sales representatives.

· Researches the availability of state, County or cooperative contracts that can satisfy a user’s requirements.

· Reviews and/or works with users to develop solicitations specifications/scope for recurring, complex, or unique procurements.

· Selects appropriate bidder’s list and prepares advertisements.

· Issues and evaluates solicitations for procurement of goods, services and construction.

· Conducts pre-solicitation conferences to clarify the specifications, scope, and terms and conditions of the procurement.

· Provides guidance to the solicitation evaluation committee as necessary.

· Negotiates contracts and contract renewals.

· Monitors the execution of contracts for compliance with contract provisions.

· Inputs purchase order information into automated procurement software, and reviews purchase orders prior to issuance.

· Performs or assists end users with contract administration procedures as needed.

· Maintains complete documentation of procurement transactions.

· Assists with planning and conducting procurement training workshops for county departments.

· Performs related work as assigned.

Working Conditions:

A. Hazards

· None known

B. Environment

· Office

C. Physical Effort

· Minimal

D. Exempt

· No Compensatory Leave Accrual

Knowledge, Skills and Abilities: Considerable knowledge of State and County procurement laws, policies, regulations, and procedures related to procurement activities and the ability to interpret and apply this knowledge. Knowledge of methods of procurement, general business and contract principles and specification development, contract negotiation, contract administration, insurance, bonding requirements, and contractor licensing. Effective written and oral communication skills. Ability to deal courteously and tactfully with the public and county staff and to exercise independent judgment in decision making. Average keyboarding ability using personal computer, required. Knowledge of and experience with automated procurement systems, preferred. Knowledge and skilled in MS Office software, required.

Education, Experience and Training: High school diploma or equivalent required (bachelor’s degree in business, public administration or related field preferred) with at least two (2) years’ governmental or industrial purchasing experience preferred and certification in public or private purchasing (CPPO, CPPB or C.P.M.) desired– OR – Any equivalent combination of education, experience and/or training sufficient to demonstrate the knowledge, skills and abilities is acceptable. Higher levels on the Career Ladder require additional education and experience.

Special Conditions:

· Criminal Records Check, including fingerprinting

· Must obtain valid Commonwealth of Virginia Driver's License within 30 days of employment to be eligible to operate a county vehicle

· Twelve-month probationary period

Hanover County Government

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Purchasing Officer (CD)