School Bookkeeper & SIS Coordinator

Position Purpose: Under the direct supervision of the Principal, this position manages the school's student information system (SIS) and financial records to ensure accuracy, compliance, and efficient school operations.

Essential Duties

Maintains accurate student records in the district's Student Information System (e.g., Infinite Campus), including enrollment, withdrawals, scheduling, attendance, and grades.
Ensures compliance with all applicable laws and regulations, including Family Educational Rights and Privacy Act, regarding confidentiality and access to student records.
Generates, verifies, and audits reports for attendance, enrollment, scheduling, grading, and state reporting (e.g., FTE).
Provides training and support to staff on SIS usage and data entry procedures; serves as liaison with the district SIS/technology department.
Maintains secure and organized student records (digital and cumulative files).
Receives, verifies, and deposits daily funds; manages accounts receivable and payable, including purchase orders and invoices.
Reconciles monthly bank statements and resolves discrepancies related to financial transactions.
Prepares and reconciles cash boxes for school activities and events.
Monitors budgets, instructional allotments, and maintains accurate financial records in accordance with district procedures.
Maintains inventory records and required documentation for audits, including receipt books and purchase order logs.
Provides guidance to staff regarding financial procedures and internal controls.
Assists students and parents with account, enrollment, and record-related questions.
Supports front office operations, including answering phones, greeting visitors, and distributing mail.
Performs receptionist duties and other duties as assigned by administration.

Knowledge, Skills And Abilities

Knowledge of student information systems, data management, and basic accounting principles.
Ability to maintain accurate records and ensure data integrity.
Strong understanding of confidentiality requirements for student and personnel information.
Ability to manage multiple tasks and meet deadlines.
Proficiency with technology (SIS, Microsoft Office, Google Workspace, accounting software).
Strong problem-solving, organizational, and communication skills.
Ability to work effectively with staff, students, parents, and vendors.

Equipment: Standard office and technology equipment, including computer, SIS and accounting software, copier, scanner, and calculator.

Travel Requirements: Limited travel to and from meetings may be required.

Physical and Mental Demands, Work Hazards: Works in standard office and school building environments.

Qualification Profile

High school diploma required
College level course work in business, word processing, and office procedures preferred.
Associates or Bachelor's degree preferred.
Successful experience with office management in related area preferred.

FLSA Status: Non-exempt

Lee County School System

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