Lyon County is hiring a full-time, non-exempt Administrative Assistant to support the County Manager, Board of County Commissioners, and multiple departments. This role requires 3-5 years of high-level administrative experience, strong technical skills, and excellent communication abilities. Key responsibilities include managing correspondence, coordinating meetings, conducting research, preparing reports, assisting with budgets, and maintaining records. The ideal candidate will exercise independent judgment, handle confidential information, and manage multiple projects efficiently.

Additional duties include greeting visitors, screening calls, composing documents, attending meetings, taking minutes, and coordinating Citizen Advisory Board training. The ability to work independently, set priorities, and meet deadlines is essential. Lyon County values professionalism, integrity, and teamwork. If you're an experienced administrative professional looking to make an impact in public service, apply today!

Salary Range*:

$26.26 - $42.02 per hour (Employee/Employer Paid PERS Retirement)
$22.29 - $35.68 per hour (Employer Paid PERS Retirement)

*Employees in this classification typically start at the beginning of the salary range, with opportunities for salary advancement based on merit.

To learn more about the Nevada Public Employees' Retirement System (PERS), click here

To be considered for this position, apply here: www.lyon-county.org/jobs

Closes: Open until filled

SUMMARY OF JOB PURPOSE:

Responsible for providing varied secretarial and office administrative assistance to a division manager or department head and related supervisory and professional staff.

ESSENTIAL FUNCTIONS:

This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.

Receives and screens visitors and telephone calls, providing factual information which may require the interpretation of policies and procedures; takes messages or refers the caller to the proper person.
Researches and compiles a variety of informational materials from sources both inside and outside the office; summarizes such information as directed.
Opens and sorts mail and attaches pertinent backup materials; processes outgoing mail as required.
Composes drafts and a wide variety of finished documents.
Conducts administrative, operational, budgetary, accounting or other informational and research projects related to the activities or operational area to which assigned; may prepare standard legal documents such as contracts.
May attend meetings and prepare minutes as required; initiates specified correspondence independently for signature by appropriate management, supervisory or professional staff; reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage.
Organizes and maintains various office files, including personnel and tickler files; purges files as required.
Assists with the development and administration of the budget; may prepare or maintain statistical, fiscal or payroll information.
Follows up on projects, transmits information, and keeps informed of activities.
Schedules and arranges for meetings; organizes own work, sets priorities and meets critical deadlines.
May provide lead direction to office support staff; may instruct staff in work procedures and/or review work for format, accuracy and consistency.
May act as liaison to all Lyon County Citizen Advisory Boards and conduct trainings and update to CAB manual.
Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team.
Enters, maintains, validates and produces reports on records within various databases.
Represents the County with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and Experience:

High School diploma/GED; AND four (4) years of administrative support experience; OR an equivalent combination of education, training and experience.

Required Knowledge and Skills

Knowledge of:

Policies and procedures related to the department.
Office terminology, forms, documents and procedures.
Use of specified computer applications involving the design and management of databases or spreadsheet files and the development of special report formats.
Business arithmetic.
Applicable regulations, policies and statutes; office administrative practices and procedures.
Business letter writing and the standard format for typed materials.
Record keeping principles and practices.
Correct business English, including spelling, grammar and punctuation.
Techniques for dealing with the public, in person and over the telephone.

Skill in:

Performing technical, specialized, complex, or basic office support duties.
Reading, understanding and processing documents and extracting relevant information.
Understanding, applying and explaining department processes and procedures.
Using applicable office terminology, forms, documents and procedures in the course of the work.
Organizing, maintaining and researching office files.
Composing correspondence independently or from brief instructions.
Compiling and summarizing information and preparing periodic or special reports.
Using initiative and independent judgment within established procedural guidelines.
Organizing own work, setting priorities and meeting critical deadlines.
Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.
Establishing and maintaining effective working relationships with those contacted in the course of the work.

REQUIRED CERTIFICATES, LICENSES, AND REGISTRATIONS:

Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.

May require Notary Public certification
May require CNC/NCIC/NCJIS certification and biannual re-certification

PHYSICAL DEMANDS & WORKING ENVIRONMENT:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mobility to work in a typical office setting and use standard office equipment; stamina to remain seated for extended periods of time; strength to lift and carry up to 20 pounds; vision to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone.

This job description indicates, in general, the nature and levels of work, knowledge, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required.

Lyon County

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