SUMMARY
Provides office assistance to Road Department, including answering the telephone, performing filing tasks, processing purchase orders, preparing correspondence, and maintaining employee time records; enters data on the computer, including updating budget data when instructed by Road Director of Operations; schedules meetings for Road Director of Operations; processes mail; and maintains inventory of parts and posts to proper work orders.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Answers telephone for Road Department
Performs filing tasks for all sections of the Road Department.
Processes all purchase orders, including matching with invoices and turning in for payment.
Types correspondence as needed for Director of Operations.
Completes and submits employee records and attendance report to Treasurer’s Office.
Obtains price quotes on materials, and requests purchase orders.
Enters data on computer.
Updates budget data on the computer as instructed by Director of Operations.
Receives and helps resolve complaint calls from citizens of Midland County.
Greets the public and/or salesmen and directs them to the appropriate area or person.
Schedules meetings for Road Director of Operations
Keeps inventory of and posts parts to the proper work orders.
Writes parts requisitions as needed.
Posts mileage and fuel for vehicle reports.
Files vehicle maintenance repair orders.
Reports any vehicle maintenance needs Director of Operations
Regular and timely attendance is required

SUPERVISORY RESPONSIBILITIES
This is a non-supervisory position.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE
High school graduation or its equivalent, plus at least one year of experience; in required knowledge, skills, and abilities.KNOWLEDGE OF
Standard office practices and procedures; and computers.

SKILL/ABILITY TO
Operate computers, including word processing and spreadsheet software; read manuals, journals, and office memos; write reports, letters, memos, and telephone messages; perform basic mathematical calculations; communicate effectively, both orally and in writing; and establish and maintain effective working relationships with co-workers.

CERTIFICATES, LICENSES, REGISTRATIONS
None.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear. The employee must frequently squat, lie down, stand, and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as stacks of files and records. Specific vision abilities required by this job include close vision, and ability to adjust focus.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.

Midland County

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