Position Objective: The Administrative Assistant position performs administrative work of considerable difficulty and has a broad knowledge of their departments’ processes, policies, and procedures. Essential Functions:

Researching and interpreting information and compiling results into statistical reports.
Maintain inventories and order supplies.
Oversee maintenance of office machines to include printers, phones, copiers, etc.
Scheduling appointments for department and staff members.
Basic to mid-level bookkeeping tasks such as collecting fees, invoicing and reconciling accounts, assist with voucher processes and payroll.
Assist with training of new administrative staff.
Attend meetings and prepare minutes.
Prepare necessary documentation and reporting for projects as assigned.
Assume duties of Administrative Support position in their absence.
Perform related duties as assigned by supervisor.
Maintain compliance with all County policies and procedures

Education and/or Experience:

High School Diploma or GED preferred
Three to five years of related experience in customer service, clerical, administrative, accounting or bookkeeping.
Possession of or ability to attain a valid driver’s license.
Ability to operate standard office equipment and a computer with working knowledge of computer and software applications, including Microsoft Office programs.

Physical Requirements:

Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state and local standards, including meeting qualitative and quantitative productivity standards.
Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state and local standards.
Must be able to lift and carry up to 25 pounds.
Must be able to talk, listen, and speak clearly on telephone and in-person.

Working Environment:

Work is performed in an office setting where noise and interruptions often occur.
Depending on setting, office setting may be located within a secure setting.

Pennington County

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Administrative Assistant