Job Description

POSITION SUMMARY:

The Richmond City Justice Center is seeking a highly qualified candidate for the position of Payroll Analyst. This position reports directly to the Payroll Manager. The work location is the Richmond City Justice Center.

Reporting Structure

The Payroll Analyst is a civilian position which reports directly to the Payroll Manager.

Essential Duties & Responsibilities

The Payroll Analyst shall perform the following duties and responsibilities:

Accurately process, review, validate and approve employees’ bi-weekly timecards in the City of Richmond Oracle Payroll System
Review and process employees’ leave exceptions and authorized overtime ensuring compliance with agency policies.
Maintain employees’ leave records and reconcile leave balances bi-weekly.
Analyze and resolve payroll discrepancies, errors and employee inquiries related to paychecks.
Ensures that all authorized daily Shift Activity Reports (SARs) are received in a timely manner.
Analyze and research discrepancies with leave slips, overtime slips and daily SARs, etc.
Communicate with managers/supervisors any discrepancies.
Works with the agency’s Human Resources Liaisons to ensure the timely processing of all new hires, transfers, terminations, retirements, etc.
Review Audit Reports for validation of all time processed.
Maintain all employees’ payroll data for compliance and auditing purposes.
Audits and purges payroll files in accordance with the record retention regulations as outlined by the Library of Virginia
Assist with preparing year-end and new calendar year payroll files.
Assist with annual W2 distribution.
Carries out any or all other duties as directed by the Payroll Manager or designee.

Work Environment

Works within an office environment, interacting appointees and the general public.

Job Requirements

High School Diploma required; associate degree preferred.
Minimal two (2) years of experience in payroll or related area.
Must be proficient in the usage of the English language which involves the ability to read, write and speak.
Proven experience in payroll processing.
Strong analytical and problem-solving skills with attention to detail.
Quality data collection/entry/reporting while maintaining strict confidentiality.
Proficient with or the ability to quickly learn payroll software and Microsoft Office.
Math and numerical skills.
Exceptional organizational and time management skills to meet accelerated payroll processing deadlines.
Strong communication skills to interact with employees, supervisors, and other departments.

Company Description

The Richmond City Sheriff’s Office is responsible for maintaining a secure jail and a safe court system and for providing seamless inmate transport and civil process to safety. We remain committed to performing these duties with unsurpassed integrity and professionalism and with progressive training that incorporates best practices and technology.

While partnering with the community, we strive to lower recidivism by providing faith-based and community-based programming that empowers ex-offenders to become productive members of society. If you are looking for a great career, we encourage you to continue with this applicant-friendly, online job application.

The Richmond City Sheriff's Office is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

Benefits

Numerous educational partnerships with local institutions of higher learning provide reduced tuition
Tuition Reimbursement
Basic Life Insurance
Group Health Insurance
Optional Disability and Family Life Insurance
Certified V3 Employer
Direct Deposit
Optional Deferred Compensation Retirement
Virginia Retirement System Retirement with Hazardous Duty Supplement for Deputies
13 Paid Holidays
13 Accrued Vacation Days Per Year
15 Days Military Leave per Military Fiscal Year
13 Accrued Sick Days Per Year

Richmond City Sheriff’s Office

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Payroll Analyst