Description

Are you creative and enjoy assisting with event planning? If so, Gloucester County Parks, Recreation & Tourism is hiring!

Occasional evenings and weekends are required, including on-site work during the entire Gloucester Daffodil Festival.

Hours will fluctuate throughout the year with more hours required leading up to events. This position is Work as Required.

Under general supervision, performs administrative and professional work supporting, planning, organizing, and coordinating the annual Gloucester Daffodil Festival and the festival’s ancillary events. Employee must have excellent communication skills, marketing knowledge, and ability to independently manage an annual schedule. Handles a variety of office-based administrative tasks throughout the spectrum of event planning. Provides hands-on support during set-up and day of event at various locations throughout the County. Reports to Tourism, Marketing and Events Manager.

Job Highlights

Create contracts and payment vouchers with required backup documentation for supervisor’s approval; Track incoming contracts and payments to see through to fruition.
Provide outstanding customer service to sponsors and handle issues with diplomacy.
Monitor applications received in the CivicRec portal and handle routine communication with vendors.
Assist with printing, folding, and assembling large design displays and banners.
Contribute to marketing deliverables by taking photographs, short videography, and conducting speaking engagements on behalf of the festival (radio interviews, presentations, etc.).
Compile necessary supplies for events, including exhibit booth materials, merchandise, directional signage (ex: banners, A-Frames, flags), first-aid supplies, flags, cones, decorations, etc.
Assist in event set-up including measuring and marking vendor booths, decorating, putting up tents, installing signage, etc.
Provide leadership over components of the festival such as the parade, managing volunteers (Queen/Jr./Little Miss, Art Print, Scholarship, etc.), and 5k race.
Seeks input on budget status when making purchases with p-card; Reserves festival facilities and equipment.
Provide courteous and direct customer service during high-stress events, including vendor check-in, directing traffic, managing entertainment schedules, vendor dismantle, or other duties as assigned; Work may be independent, with a team, or leading a group of volunteers; Flexibility and stamina are a must.
Assist with returning all necessary supplies after the event; Maintain an inventory of supplies and signage to prevent waste.
Performs other duties as assigned.

For a complete job description: Festival Coordinator

Qualifications

Possession of a high school diploma/GED.
Three (3) to five (5) years’ experience organizing and producing large-scale special events to include working with committees and volunteers.
Experience with event management, marketing and tourism preferred.

To be considered for this position, your online application must include a cover letter & three (3) professional references.

Professional references are individuals who can attest to your job-related knowledge, skills and abilities while working or in a volunteer capacity and are not family or personally related. Professional references should include job title, company name and address, phone numbers and email address if available.

Gloucester County is an Equal Opportunity Employer & Drug Free Workplace

OUR Community: Gloucester County

Special Requirements

Possession of a valid driver’s license; possess and maintain a driving record that meets established Gloucester County Driving Standards.

Candidate will establish a recurring schedule for weekday office work. Must be available to work occasional weekday/evenings. Candidates may expect 8 hours per week May through November, with additional hours incurred during festival season.

The are no benefits associated with this position.

01

What is your current highest level of education completed?

I do not have a High School diploma or GED
HS Diploma or GED
Some College
Associate's Degree
Bachelor's Degree
Master's Degree or higher

02

Do you possess a valid driver's license?

03

If you possess a valid driver's license, list the issuing state and expiration date. If not, please list N/A as your response.

04

Describe your experience working directly with the public or in a customer-service oriented job. Be sure to indicate which employer the experience is related. If none, enter N/A as your response

05

Describe your experience in the tourism industry. If none, enter N/A as your response.

06

Describe your experience recruiting volunteers. Be specific about the type of work the volunteers performed and the number of volunteers you personally recruited.

07

Which of the following describes your level experience composing and preparing correspondence?

BEGINNER
INTERMEDIATE
PROFICIENT
ADVANCED

08

What measures do you take to ensure your work is accurate and records and documentation are well organized? State some reasons why organizational skills are important?

09

I have reviewed the job posting and understand in order for my application to be considered complete, I must attach my cover letter and (3) professional references.

I acknowledge the above statement.
Required Question

Rowan College at Gloucester County

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Festival Coordinator