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JOB POSTING NO.: AUD-1042

JOB TITLE: Senior Accountant

MONTHLY SALARY: $5,875.00 – $9,208.33/mo plus benefits

POSTING DATE: September 13, 2024

CLOSING DATE: Open until filled

HIRE DATE: TBD

HOURS PER WEEK: 40

LOCATION: Austin, Texas (No satellite offices.)

NO. OF OPENINGS: 1

GENERAL DESCRIPTION:

Performs advanced accounting, purchasing and procurement, travel and payroll using CAPPS. Work involves processing payroll, fixed asset management, purchasing, and travel. It will also include establishing, maintaining, and updating processes, procedures, and controls; coordinating, and preparing specifications for purchasing commodities and services; preparing procurement documents; and maintaining detailed records of items purchased and monitoring that items are received. Works under limited to minimal supervision with moderate to extensive latitude for the use of initiative and independent judgment. Works well within a team environment.

EXAMPLES OF WORK PERFORMED:

Reviews payroll entries and ensures it is ready for payment
Processes procurement requests, ensures that invoices are ready for payment, makes travel arrangements, and related process related vouchers.
Audits accounting and financial documents for accuracy and compliance with agency policies and procedures and relevant state statutes.
Classifies, codes, posts, and balances financial and accounting documents and records
Analyzes and recommends improvements, adaptations, or revisions to the processes and accompanying procedures.
Develops methods for the control of disbursements; the purchase of services, supplies, and equipment; and the documentation of claims for payment.
Coordinates, reviews, and distributes bid invitations to vendors.
Requisitions and orders merchandise, supplies, and equipment by using, interpreting, and monitoring established guidelines, rules, policies, and laws.
Prepares, reviews, and tracks purchase orders.
Prepares and reviews bids and purchase orders to verify accuracy, terminology, and specifications.
Monitors outstanding encumbrances on a quarterly basis
Audits invoices and checks for accuracy, receipt of material, and compliance with purchase orders.
Maintains and reviews various purchasing and procurement reports, records, and files.
Monitors legal and regulatory requirements pertaining to purchasing and procurement.
Assists with and provides back-up support in other areas of the Business Services Department including providing travel arrangements for staff, reviewing and processing travel vouchers, preparing and maintaining accounting records and tracking and reporting fixed assets.
Performs related work as assigned

GENERAL QUALIFICATION GUIDELINES:

Experience with CAPPS Financials, and CAPPS HR specifically the Payroll module, accounting and financial operations. Graduation from an accredited four-year college or university with major course work in accounting, finance, or a related field is preferred. Education and experience may substitute for one another on a year per year basis.

KNOWLEDGE, SKILLS, & ABILITIES:

Skill in reviewing documents with attention to detail
Ability to learn new concepts quickly and apply knowledge appropriately
Ability to communicate information clearly, concisely, and effectively
Ability to work as part of a team in a self-directed environment
Ability to analyze and interpret data for accuracy
Ability to maintain confidentiality
Ability to maintain effective working relationships
Ability to meet deadlines while maintaining extreme attention to detail.
Ability to handle multiple projects and meet deadlines.
Knowledge of state and federal payroll rules, regulations, and laws

PREFERRED QUALIFICATIONS:

Knowledge of or experience using Centralized Accounting Payroll/Personnel System (CAPPS) Financials and CAPPS HR, SPA.
Certified Texas Contract Developer, Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
Experience using Uniform Statewide Accounting System (USAS)
Experience processing or overseeing accounts payable, purchase or travel transactions at a state agency or state institution of higher education
Experience with Microsoft Tools: Excel, Word, Outlook, PowerPoint
Experience with Adobe Acrobat
Experience administering payroll and leave accounting for a Texas state agency

The State Auditor’s Office is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, or disability in employment or in the provision of services. Applicants should communicate requests for disability-related accommodations during the application process to our Human Resources Office.

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