At The City of Frederick, we value diversity and the respect, engagement, and productivity an inclusive environment produces. We seek to consistently improve internal and external customer satisfaction, innovate, and expand capability of services, and be a government that practices equality, equity, and fairness. We invite you to bring your skills, abilities, and knowledge to The City of Frederick and be a valued addition to a workforce that we know is our greatest asset.

Frederick is a progressive, richly diverse, and authentically charming city. Recognized as one of the best places to live in Maryland, Frederick is surrounded by mountain views and centrally located about 45 miles north of Washington D.C. and 45 miles west of Baltimore, MD.

JOB SUMMARY:

The Human Resources Administrator is a professional position which serves as the primary staff member responsible for responding to employee pension inquiries, processing routine pension administrative functions, serves as the liaison with pension actuaries, and consults with employees and beneficiaries to discuss pension options. Information related to the pension plans are presented in individual meetings, group training sessions, and new hire orientations. The Human Resources Administrator processes FMLA requests and disability leave requests (long term and short term), ensuring efficient and timely processing of claims and providing necessary support to employees throughout the process. Additionally, the Human Resources Administrator administers the employee educational assistance program, processes purchase orders and invoices, and assists the Human Resources Manager in completing job description reviews, pay classification determinations, and compensation survey requests as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

·Primary contact for pension inquiries while referencing and interpreting the corresponding Plan Documents as it relates to the specific employee.

·Meets with employees, retirees, and beneficiaries to explain retirement or separation options, including disability pension requirements.

·Reports data to actuaries for pension plan calculations and disseminates information, providing clear guidance on retirement process and explaining pension options to employees.

·Compiles fiscal year-end pension data and leads the reporting of data to actuaries for the annual pension plan actuarial valuations, employee retirement benefits statements, and OPEB reporting.

·Administers all aspects of FMLA tracking and processing, providing support to employees as needed.

·Oversees employee leave of absence requests to include military leave, paid and unpaid leaves of absence, etc.

·Coordinates administration of all short-term and long-term disability issues and claims, serving as liaison between employee and the disability insurance company.

·Works closely with the Manager of Risk, Safety and Compliance, Manager of Human Resources, and Director of Human Resources on various ADA, disability, and return to work issues.

·Presents new employee orientation information related to pension and disability benefits.

·Oversees the Employee Education Assistance Program.

·Assists Manager of Human Resources and Human Resources staff on coordination and scheduling of training initiatives regarding, FMLA, disability, retirement, and other HR-related topics as assigned. May assist in leading and facilitating classes for employees and supervisors.

·Reconciles monthly insurance invoices and processes purchase orders for the Human Resources Department.

·Assists with performing reviews of new position, upgrade, and title change requests.

·Regularly updates and maintains the organizational chart.

·Completes internal and external compensation/benefits surveys as assigned.

·Completes data analytics and performance metrics in program areas as assigned.

·Performs other duties as assigned.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

REQUIRED EDUCATION AND/OR EXPERIENCE:

·High school diploma and post-secondary training in Human Resources, business administration or other related field, or a combination of education, training, and work experience.

·Three (3) years of related experience in Human Resources.

REQUIRED SKILLS (Communication/Language; Mathematical; Computer; etc.):

·Knowledgeable of and compliance with HR laws and regulations.

·Proficient in Microsoft Office Suite, particularly Word, Excel, PowerPoint, and Outlook.

·Strong computer skills, organizational skills, and attention to detail.

·Customer service oriented with the ability to effectively interact with employees, retirees, management, elected officials and benefits partners.

·Excellent communication and organizational skills.

·Basic to intermediate mathematical skills including the ability to perform mathematical calculations using addition, subtraction, multiplication, division, decimals, and percentages.

·Strong analytical skills.

·Strong sense of teamwork.

·Customer-centric approach to work.

·Ability to interpret regulatory and financial information in language easily communicated to all levels of employees.

·Ability to handle confidential and sensitive information with discretion.

OTHER DESIRABLES:

·Pension administration experience preferred.

·Professional designation such as PHR, SHRM-CP, or other related certification is preferred.

·Working knowledge of Human Resources Information Systems.

·Ability to grasp and organize data into meaningful reports for management.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by the incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to move about in an office type setting, to remain in a stationary position for extended periods of time, to compile and retrieve information from computers, telephones phones, etc., to draft and write, to handle paperwork and position self in the course of work. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Talking: The incumbent must have the ability to express or exchange ideas by means of the spoken word; those activities where detailed or important spoken instructions must be conveyed to other workers accurately or quickly.

Hearing: The incumbent perceives the nature of sounds at normal speaking levels with or without correction and has the ability to receive detailed information through oral communication, making fine discriminations in sound.

WORK ENVIRONMENT/CONDITION: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to work in a typical office setting.

Equal Opportunity Employer

The City of Frederick

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Human Resources Administrator