DEFINITION:
Under general direction, assists in planning, managing, and directing assigned operations and services of the Administrative Services Department ; reconciles numerous accounts; assists with preparing the City's annual budget; prepares required reports; prepares journal entries and maintains the City's general ledger; manages the work of assigned staff; coordinates activities with other City officials, departments, outside agencies, organizations, and the public; provides assistance to the Administrative Services Director; may act as Administrative Services Director in his or her absence; performs other related duties as required.

DISTINGUISHING CHARACTERISTICS:
The Finance Manager is the management class position which performs a variety of complex financial duties, including assisting with the preparation of the City's annual budget and CAFR reports, maintaining the City's general ledger, and overseeing staff involved in payroll, utility billing, accounts payable and receivable, and customer service. This class also assists with the City's Risk Management program and the network information services operation. This class is distinguished from the next higher class of Administrative Services Director in that the latter directs the overall functions of the Administrative Services Department

SUPERVISION RECEIVED/EXERCISED:
Receives direct supervision from the Administrative Services Director. This position may exercise technical supervision over assigned support staff.ESSENTIAL FUNCTIONS:(include but are not limited to the following)

Directs the preparation, maintenance, verification and reconciliation of a wide variety of accounting and financial reports.
Participates in the preparation of the City’s Annual Comprehensive Financial Report.
Participates in the preparation of the City’s budget, coordinate budget preparation with the Director of Administrative Services.
Ensures that the City’s financial records are complete, accurate, and in compliance with laws, ordinances, and regulations which affect municipal finance operations (i.e. Governmental Accounting Standards Boards ‘GASB” and generally accepted accounting principles “GAAP”).
Participates in the maintenance and analysis of general ledger accounts, and other account subsystems such as accounts payable, accounts receivable, inventory, fixed assets, revenues and utility billing systems.
Participates in the preparation of financial statements, schedules and other statistical and financial reports; prepares financial statements and various reports for federal and state agencies as well as for internal accounting purposes; assists management staff in preparing and reviewing fund balance projections.

Responsible for the compilation of budget requests, preparation of preliminary and final budget documents, and various transactions required for budget control and administration.
Supervises utility billing, payroll, accounts payable and receivable, business license and all other customer service activities.
Examines, reconciles, balances and adjusts accounting records; reconciles and prepares bank reconciliation for multiple accounts.
Prepares a variety of state, federal, and local claims, statements and reports from a variety of sources including computerized data, accounting records and other source documents.
Interprets data and generates related statistical and fiscal reports; prepares and submits accounting information for data processing and inputs data.
Assists in the development, maintenance and enhancement of computerized information systems for accounting and financial functions.
May prepare public and staff presentations on a wide variety of issues having fiscal implications to the City.
Participates in the management of the City’s investment portfolio.
Establishes positive working relationships with representatives of community organizations, federal/state/local agencies and associations, City management and staff, and the public.
Perform related duties and responsibilities as required.

QUALIFICATIONS:(Thefollowing are minimal qualifications necessary for entry into the classification.)

Education and/or Experience:

A Bachelor's degree in accounting, finance, business administration or a closely-related field; and
Four years of professional accounting experience, preferably in a governmental or public agency setting.

License/Certificate:
Possession of, or the ability to obtain, a valid Class C California driver’s license prior to appointment.

KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS’s necessary to perform essential duties of the position.)

Knowledge of:
Modern principles, practices, and techniques of finance and information system administration, organization, and operation; Generally Accepted Auditing Standards (GAAS) and Generally Accepted Accounting Principles (GAAP); principles and practices of general, fund, cost, and governmental accounting; principles and practices of auditing and financial control; network based computer applications and design; methods and techniques of supervision, training, and motivation; principles of mathematics; applicable federal, state, and local laws, codes, and regulations, including those related to investments, purchasing, and utility billing; principles and practices of budget development; methods and techniques of scheduling work assignments; standard office procedures, practices, and equipment; modem office equipment, including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling, and grammar; occupational hazards and standard safety practices .

Ability to:
Supervise and direct the work of assigned Administrative Services personnel; develop and administer sound departmental goals, objectives, policies, and methods for evaluating achievement and performance levels; assist in the preparation of the budget and a variety of reports; reconcile various accounts; administer the Department's server and related financial software programs; analyze complex financial and information system issues, make adjustments to standard operating procedures as necessary to improve organizational effectiveness; facilitate group participation and consensus building; attend evening meetings as required; plan, organize, train, evaluate, and direct work of assigned staff; perform mathematical calculations quickly and accurately; interpret, explain, and apply applicable laws, codes and regulations; read, interpret, and record data accurately; organize, prioritize, and follow-up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze a complex issue and develop and implement an appropriate response; follow written and oral directions; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.

Skill to:
Operate an office computer and a variety of word processing and software applications, including a variety of complex financial and accounting programs.

The City of Grover Beach

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Finance Manager