An employee in this class performs a variety of administrative, operational, HRIS, and analytical tasks in support of the Human Resources Department. Work involves performing a wide variety of mid-level administrative and/or program support duties which require a thorough knowledge of functions, use of considerable judgement and independence of action. Work requires a high level of discretion and application of administrative and office skills requiring the use and handling of confidential information. Work is performed under the direction of the Human Resources Director and performance is evaluated on the basis of attainment of specific performance objectives, accuracy of work, personal observation, feedback from managers of departments, and employee feedback. Work may include evenings and occasional weekend/Holiday work.

Hiring Range $59,549 - $62,526 DOQ

The Town offers a full benefits package including medical, dental, life and short term disability insurance, as well as optional programs such as vision insurance, long term disability, optional buy-up life, FSA and LSA accounts, 12 paid Holidays, a 401K match, paid maternity/paternity leave, and participation in the Local Government Employees' Retirement System.

Apply early! Review of applications begins immediately. No phone calls please!

Oversees electronic timekeeping process. Enters new hires into clocking system, and trains employees and supervisors on how to utilize devices. Troubleshoots system and equipment errors. Coordinates system concerns with vendor.
Performs data entry into HRIS systems by accurately processing a variety of forms including new hires, salary changes, job title changes, deductions, etc…
Creates, manages, and audits routine and ad-hoc HRIS and Exel reports and analyzes related data.
Assists in the bi-weekly, quarterly, and annual Payroll processes. Imports data from clocking system, audits data ensuring data integrity, accurately files all payroll related documentation, prepares for audits.
Performs a variety of support duties including composing and distributing a variety of documents, emails, correspondence, memoranda, presentations, spreadsheets, and other forms. Participates in the copying, scanning, and filing of historical data.
Coordinates recruiting and on-boarding processes with candidates, creates job postings, refers candidates for consideration, sends, and receives offer letters, schedules medical examinations, drug screens, background checks, badges, and leads New Hire Orientation process. Participates in the exiting of terminating employees.
Counsels employees on policies and procedures of the Town.
Assists in the enrollment of employees into all employee benefit programs. Councils with employees on benefits. Assists with all aspects of Open Enrollment process.
Actively participates in the management of the Safety program of the Town, including maintaining and training on the Safety Data Sheet online data base, the random drug screening program, and performing routine safety walk-throughs, identifying, and addressing safety concerns and remedies.
Regularly and predictably attends work.
Performs related tasks as required.

Thorough knowledge of common office practices and procedures, including proven skills in the use of the Microsoft suite of programs such as Word, Excel and PowerPoint.
Thorough knowledge of the written and spoken English language, spelling, punctuation, and mathematical principals.
Knowledge of the operation of computers, printers, and other office-based equipment.
Knowledge of effective public relations principles to communicate with the public.
Ability to make mathematic calculations, proof-read documents, and create rough drafts of memos and reports.
Ability to be detail oriented in accurately entering and managing data and paper files.
Ability to meet and greet the public and display a professional image on behalf of the Town.
Ability to establish and maintain effective working relationships with other employees, the public, and public officials.
Ability to follow and apply general to specific oral and written instructions.
Ability to acquire and apply knowledge of policies, procedures, and services of the department to which assigned; ability to explain and apply department and municipal policies.
Ability to maintain moderately complex records and prepare written narrative reports including those requiring statistical summaries and charts.
Ability to work independently without supervision.
Ability to maintain the confidentiality of information.

Physical Requirements

This work is primarily sedentary requiring the exertion of up to 10 pounds of force occasionally to move objects and a negligible amount of force frequently or constantly to move objects. Work requires manual dexterity such as fingering, grasping, and repetitive motions including operating a computer keyboard and other standard office equipment. Vocal communication is required to respond to inquiries, express or exchange information. Hearing is required to perceive information at normal spoken word levels either in person or over the phone. Visual acuity is required to read, prepare, and analyze written or computer data, operation of machines, determine the accuracy and thoroughness of work, and observe general surroundings and activities.

Working Conditions

Work is performed in an office with a controlled environment without exposure to harmful conditions. Position is subject to meetings outside the normal 8-hour day environment and may include travel to facilities, working after hours and on weekends.

Education
Graduation from high school or GED equivalency; a bachelor’s degree in business administration or other field related to the nature of the work performed.
Experience
A minimum of three (3)- five (5) years of administrative support work in a public or private sector Human Resources/Payroll; or an equivalent combination of education and experience.
Special Requirements

Valid North Carolina driver’s license, preferred.
aPHR, or other recognized Human Resource or Safety certification, preferred.

Certified as a Notary Public, preferred.
Employee required to successfully complete the NIMS course work applicable to position within one year.

Town of Carolina Beach

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