The Town of Garner, North Carolina, with a population of over 40,000 is seeking an individual with strong interpersonal skills and purchasing competency to be our Purchasing Officer. Reporting to the Finance Director and working as a key member of the finance team, the Purchasing Officer must be able to perform professional and technical work in the purchasing and contracting of services, supplies, materials and equipment for the Town. Must possess strong organizational skills to ensure legal obligations are met in maintaining purchasing records, contracts, and preparing required documents.

EXAMPLES OF DUTIES:

Recommends systems, policies, and procedures for purchasing; confers with department heads, local and state government officials and staff; ensures procurement program complies with all applicable policies and laws pertaining to governmental purchasing.
Manages purchasing program; reviews requisitions, quotes and proposals; manages and oversees ordering of Town supplies; reconciles p-card file to ensure correct vendor information.
Administers the bid process and oversees detailed legal process for capital expenditures for the Town; collaborates with departments on bid specifications, invitation for bonds, requests for proposals, and requests for qualifications; prepares formal bid specifications for procurement items; advertises bids, oversees the opening and public reading of bids; analyzes bids; reports results and recommends bid awards for purchase; prepares purchase orders and, if needed, Council agenda items and resolutions.
Assists departments with informal bids and in locating supplies, materials and equipment; consults with departments on current and future purchasing needs and develops a capital purchasing schedule.
Assists with the Town’s cell phone program; reconciles monthly cell phone statements; manages database for equipment.
Ensure proper training of Town staff in laws, regulations and Town purchasing procedures.
Maintains vendor database; establishes new vendors in the database; assigns vendor numbers; obtains W-9s and other necessary documentation.
Processes purchase orders from departments; reviews for pricing and accuracy of charge coding; ensures funds availability; signs and forwards to Finance Director for review; once approved, issues to departments. Performs research and develops relationships and knowledge of available sales, vendors and manufacturing representatives.
Conducts electronic auctions and disposes of surplus property; places items online, schedules auction dates; finalizes sale; obtains payment from buyers and maintains records; prepares vehicle titles when needed; restricts buyers from site for failure to pay.
Prepares and maintains contracts for projects; oversees full execution of contracts; maintains contract database; administers and maintains maintenance and leased equipment contracts for copies, cell phones, electronic and other equipment.
Assists with or backs up other Finance Department operations as needed.
Performs related duties as required including special projects.

Minimum Qualifications:

Applicants must:

Have a Bachelor's degree in Purchasing, Accounting, Marketing, Business Management or related field from an accredited college or university

Have Associate’s degree in Purchasing, Accounting, Marketing, Business Management or related field from an accredited college or university and at least 3 years of government purchasing experience is required.

Additional Information:

The salary range shown is the hiring salary range. The starting salary will be determined based on the selected candidate's skills and qualifications.

Equal Opportunity Employer

Town of Garner, NC

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Purchasing Officer