The Town of Truckee is seeking an exceptional leader to serve as our next Fleet, Facilities & Trails Manager. This is an exciting opportunity to lead a dedicated and talented multi-disciplined team responsible for maintaining the Town's year-round and seasonal municipal fleet, building facilities, trails, transit shelters and landscaping in a dynamic and community-focused organization located in the beautiful and historic town of Truckee, California.

Truckee, located at 6,000 feet in the Sierra Nevada Mountains, offers a unique blend of small-town charm, stunning natural surroundings, a thriving outdoor culture, outstanding schools, and an engaged community that values public service. Our town provides endless opportunities for year-round recreation, such as world-class skiing (just named as one of the 10 best US ski towns to live in year-round), hiking, mountain biking, fly-fishing, paddling on Donner Lake, and convenient access to Lake Tahoe and Reno. Join a progressive organization that values Integrity, Teamwork, Accountability, Commitment, and Excellence.

The ideal candidate is an innovative thinker who embraces continuous improvement, develops and fosters high-performing teams, creates and maintains an environment of idea sharing, and is passionate about delivering exceptional public service that meet the needs of our growing community. This division includes fleet maintenance on both fossil fueled and electric powered fleet and maintenance equipment, facilities management, trails, landscaping, preventive maintenance programs, asset management, budgeting, procurement, and contract administration. Success in this role requires strong leadership, proactive thinking, strategic planning and execution, collaboration across departments, and the ability to build positive relationships with employees, contractors, local and regional partner agencies, special districts, and the community at large. Experience managing operations affected by significant winter weather (we have an average annual snowfall of more than 200 inches) is highly desirable.

If you have a proven track record managing complex year-round and seasonal operations, developing people, solving problems creatively, and implementing forward-thinking solutions, we’d love to hear from you.

JOB DESCRIPTION
Under general direction, plans, organizes, oversees, coordinates, and manages the staff and operations of the Fleet, Facilities, and Trails Division, including construction, maintenance, and repair work of Town buildings, facilities, landscaped areas, trails, physical assets, and Community Facilities Districts (CFDs) and mechanical repair, preventive maintenance work, and overhaul to heavy and light equipment; manages the effective use of division resources to improve organizational productivity and customer service; provides complex and responsible support to the Public Work Director/Town Engineer in areas of expertise; and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Public Works Director/Town Engineer. Exercises direct supervision over supervisory, maintenance, and administrative support staff through subordinate level of supervision.

CLASS CHARACTERISTICS
This is a management classification responsible for managing a division in the Public Works Department. The incumbent is responsible for developing and implementing policies and procedures for assigned division, short- and long-term planning, budget administration and reporting, and coordination of key programs/projects with other Town divisions and departments and external agencies. Positions apply advanced management principles and strategic thinking to decisions that impact the organization as a whole and the public being served. Positions generally serve as advisors and contributors to executive management on policies, procedures, and major Town initiatives.Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

Plans, manages, and oversees the daily functions, operations, and activities of the Public Works Fleet, Facilities, and Trails Division.
Participates in the development and implementation of goals, objectives, policies, and priorities for the division; recommends within department policy, appropriate service and staffing levels; recommends and administers policies and procedures.
Participates in the development, administration, and oversight of operating and capital improvement program (CIP) budgets for the division and CFDs; determines funding needed for staffing, equipment, materials, and supplies; ensures compliance with budgeted funding.
Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; assesses and monitors workload, administrative, and support systems, and internal reporting relationships; identifies opportunities and makes recommendations for improvement.
Participates in the selection of, trains, motivates, and evaluates assigned personnel; works with employees to correct deficiencies; recommends and implements discipline and termination procedures.
Develops and manages requests for proposals for professional and/or contracted services; prepares scope of work and any technical specifications; evaluates proposals and recommends award; negotiates contracts; administers contracts to ensure compliance with Town specifications and service quality; reviews and approves invoices and contractor payments.
Develops, maintains, and implements comprehensive preventative maintenance program and long-term asset replacement plan for Town fleet, vehicles, equipment, buildings, facilities, landscaped areas, trails, and physical assets.
Evaluates vehicles, equipment, Town facilities and assets, and CFDs to determine the extent, cost, and priority of repairs; prepares time, material, and equipment estimates for assigned jobs; researches, negotiates price, and leases and/or purchases tools, equipment, and vehicles; prepares specifications for new or replacement vehicles and equipment; schedules repairs according to established procedures.
Oversees and participates in Capital Improvement Planning and design and construction as it relates to the Fleet and Facilities Division including assisting with the selection of consultants, budget preparation, negotiation of and preparation of contracts, project scheduling and priority setting, and the oversight of facility construction.
Directs the establishment and maintenance of working and official division files.
Serves as a liaison for assigned functions with other Town departments, divisions, and outside agencies.
Attends and participates in professional group meetings; monitors legal and regulatory changes and court decisions which may affect assigned public works programs; ensures procedural changes comply with mandated requirements.
Receives, investigates, and responds to difficult and sensitive problems and complaints in a professional manner; identifies and reports findings and takes necessary corrective action.
Performs related duties as assigned.

Knowledge of:

Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility.
Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures.
Principles and practices of leadership.
Administrative principles, practices, and methods including goal setting, program development, implementation and evaluation, policy and procedure development, quality control, and work standards.
Principles and practices of budget and contract development and administration.
Principles and practices of fleet, facility, and trails maintenance and management.
Advanced methods, techniques, and tools used in the maintenance and repair of Town fleet, equipment, buildings, facilities, landscaped areas, trails, and physical assets.
Advanced operating principles of electric motors and engines fueled by gasoline, diesel, and alternative fuels.
Methods, materials, equipment, and tools used in welding, design, and fabrication work.
Methods and techniques of research and analysis and preparing technical and staff reports and general business correspondence.
Mathematical principles and statistical techniques.
Techniques for effectively representing the Town in contacts with governmental agencies, community groups, and various business, professional, regulatory, and legislative organizations.
Applicable federal, state, and local laws, codes, and ordinances relevant to area(s) of responsibility.
Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Town staff.
The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:

Develop and implement goals, objectives, practices, policies, procedures, and work standards.
Provide administrative, management, and professional leadership to the Fleet, Facilities, and Trails Division.
Plan, organize, oversee, and manage the staff and operations of the Fleet, Facilities, and Trails Division.
Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.
Evaluate and develop improvements in operations, procedures, policies, or methods.
Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner.
Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of department goals.
Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
Analyze, interpret, summarize, and present technical information and data in an effective manner.
Understand, interpret, apply, and ensure compliance all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
Effectively represent the department and Town in meetings with governmental agencies, community groups, various business, professional, and regulatory organizations, and in meetings with individuals.
Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
Effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks.
Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Apply and uphold the Town-wide and departmental goals and the Town Employee values of Integrity, Teamwork, Accountability, Commitment, and Excellence.
Demonstrate understanding of, sensitivity to, and respect for the diverse socio-economic, racial, ethnic, religious, and cultural backgrounds, diverse abilities, gender, gender identity and expression, and sexual orientation of Town staff and community served.

EDUCATION AND EXPERIENCE:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Equivalent to an associate degree from an accredited college with coursework in business or public administration, construction technology, architecture, engineering, or a related field and five (5) years of increasingly responsible experience in vehicle and/or building maintenance, including two (2) years of supervisory responsibility.

LICENSES AND CERTIFICATIONS:

Possession of, or ability to obtain, a Class A or B driver's license within six months of hire which shall be maintained throughout employment.

When working in an office environment, must possess mobility to work in a standard office setting and use standard office equipment, including a computer; ability to stand and walk between work areas may be required; positions occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.
When working in the field or a shop environment, must possess mobility to work in and around buildings and in the field; strength, stamina, and mobility to perform medium to heavy physical work; to sit, stand, and frequently walk on level, uneven, or slippery surfaces; climb in and out trenches; frequently reach, twist, turn, kneel, bend, stoop, squat, crouch, grasp, and make repetitive hand movements in the performance of daily duties; to operate varied hand and power tools and light to heavy equipment; and to operate a motor vehicle and visit various Town sites.
Vision to read printed materials and a computer screen and to inspect job sites.
Hearing and speech to communicate in person and over the telephone or radio.
Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate above-mentioned tools and equipment.
Employees must possess the ability to lift, carry, push, and pull materials and objects weighing 50 pounds or heavier with the use of proper equipment and assistance from other staff.

WORKING CONDITIONS

Primarily work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
Work occasionally in a shop or field environment with exposure to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspaces, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes.
Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

TOWN OF TRUCKEE, CA

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Fleet, Facilities, and Trails Manager