Legal Secretary/Judicial Assistant

U.S. District Court

Richmond, VA

Position Overview

This is a full time in person position in the chambers of a U.S. District Judge in Richmond, Virginia. This position is available January 24, 2025. The incumbent performs administrative work in support of the Judge and must be an experienced legal secretary with proficiency in confidentiality and discretion. The ideal candidate will display initiative, good judgment, professionalism, follow through, ability to multi-task and readily adapt to fast-changing priorities, excellent organizational skills, a strong work ethic, and a desire to work in a collegial court district (Virginia Eastern District) and division (Richmond).

Duties And Responsibilities

Managing the day-to-day operation of the office;
Reviewing, proofreading and editing legal documents;
Filing orders, notices, and opinions and other legal materials in the court’s electronic filing system;
Creating and maintaining files and databases;
Making travel arrangements and preparing travel reimbursements for the judge;
Maintaining the judge’s calendar;
Assist the judge in committee and extra-judicial work, such as administrative work for the courthouse and for committees, including national committees.
Assisting the judge in the preparation and submission of reports required by statute or other demand; and
Performing other duties as assigned or necessary.

Qualifications

High school graduation with at least four years executive secretarial experience or three years paralegal experience. Preferred law-related experience (such as might be found in in a law firm, insurance, or real estate office). Paralegal experience is a plus. Education above high school level may be substituted for general experience. College degree preferred. Proficiency in Word, experience or willingness to learn the court’s docketing and other electronic systems; excellent oral and written communication skills.

This is a full-time position with benefits. To view the full job announcement and application procedures, go to www.vaed.uscourts.gov/jobs

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LEGAL SECRETARY / JUDICIAL ASSISTANT