Job Description
Under supervision of the Camp Mather Manager, this position is responsible for assisting with off-season preparation including staff recruitment/hiring, facility inspections, and equipment management. This position will also oversee main office functions and support staff, and assist with implementation of camp's recreational programs and day-to-day operations during camp season using independent judgement and decision making. Essential duties include, but are not limited to:
Off-Season Responsibilities
- Staff Recruitment & Training:
- Assist in recruiting and interviewing prospective staff members for the upcoming season.
- Assists in planning and facilitating New Hire Orientation, including training on Standard Operating Procedures (SOPs) and the Safety Emergency Action Plan (SEAP).
- Annual Inspections & Facility Prep:
- Assists in coordinating yearly inspections, including fire safety, ropes course, and health department assessments.
- Inventory & Purchasing:
- Conduct inventory and inspect previous season's equipment to assess needs for the upcoming year.
- Assist with planning and recommending purchases to ensure all resources and supplies are in place.
In-Season Responsibilities (High Season)
- Staff Supervision & Program Oversight:
- Supervise main office and support staff and assist in supervising up to 30 staff who conduct daily recreational activities and programming for camp patrons, and administrative support staff.
- Assist in ensuring that all programs are engaging, safe, and aligned with the camp’s mission and values.
- Oversee camp operations in the absence of the Camp Manager or the 3289 CAT 18, ensuring 24/7 coverage and effective resolution of issues.
- Support Services:
- Oversee the check-in of weekly camp guests
- Supervise the daily main office operations which include: selling daily passes, assembling weekly welcome packets, taking program fee payments
- Sending out weekly communications to campers.
- Preparing purchasing and OT documents for Manager’s signature.
- Supervising weekly time entry submissions, and time-off requests.
- Providing information to campers and guests.
- Ensure accuracy of weekly program schedules
- Community Relations:
- Assists in building and strengthening partnerships with local organizations and businesses to enhance camp resources and programming.
- Act as a representative of Camp Mather within the local community, fostering positive relationships and potential collaborations.
- Responsible for Guest Relations with Senior Camp, Randall Camp, and TOE Camp.
- Establish, maintain and foster positive, harmonious and effective working relationships with those contacted in the course of work including City Officials, employees, supervisors, participants, coworkers, and the general public.
- Maintain respectful, consistent and fair when dealing with community members
- Demonstrate cultural awareness and sensitivity.
- Multitask and be flexible in approaching solutions.
- Be self-directed, show initiative and demonstrate a dedication to the position and the community.
- Safety & Emergency Preparedness:
- Assist in the development and implementation of contingency plans for natural disasters, including wildfires and health-related emergencies (e.g., COVID-19).
- Assists in ensuring all emergency action plans and safety protocols are actively followed by staff to prioritize patron and staff well-being.
Performs other duties as assigned.
