Description
Under the general direction of the Management and Budget Officer, performs a variety of complex and highly technical budget and management analysis functions. Significant functions of the position are development of the annual budget and preparation of management analyses, including quarterly budget reviews. Requires advanced Excel skills.Requires the ability to exercise independent judgement in the application of knowledge of sound budget practices. The position requires discrete handling of confidential and/or sensitive information and diplomatic skill in explaining budget procedures and obtaining budget data from City personnel. Assignments are carried out in accordance with general work instructions, professional knowledge of budget and economic issues, State laws, and policies and procedures. Performs other tasks as assigned. Incumbent may be required to work in excess of the 40-hour workweek during preparation of the annual budget and other critical periods. Work is evaluated through observation, conferences, oral and written reports, and through results obtained.
Examples of Duties
- Performs variance analyses of revenues and expenditures, which are the basis for projections, and development of the annual budget. Writes reports, schedules, and narrative sections of the annual budgeted, based on analysis.
- Prepares Council agenda materials for budget workshops and public hearings, including complex graphs and charts using Excel.
- Prepares TRIM compliance documents.
- Prepares quarterly budget review reports and is responsible for preparation of resolutions to implement recommended budget changes.
- Prepares special reports for the City Manager and Department Directors' use to facilitate management of City operations. Runs financial reports to support budget adjustments and to perform required budget or policy analysis.
- Prepares salary projections using payroll/personnel software. Salaries are reviewed and projections updated for quarterly reviews several time during the fiscal period. Prepares estimates of the proposed salary for the next fiscal year for inclusion in the annual budget.
- Performs routine analyses of revenues and expenditures and identifies trends. Independently contacts department/divisions to clarify discrepancies in their budget. Writes reports based on analysis.
- Evaluates requests for budget adjustments to the current year's budget from departments and verifies availability of funds for transfer. Requests additional information if needed. Makes recommendations as appropriate.
- Researches accounting entries that have a negative budget impact and determines if a budget adjustment or a journal entry is required to correct the account balance. Notifies the Management and Budget Officer of variances in revenue and expenditures following actual to budget analysis.
- Coordinates with Finance Department and Engineering Department budget and accounting information concerning capital projects. Reviews summary reports of capital projects for the need for budget transfers. Works closely with departments to ensure that projects are closed promptly upon completion of the scope of the work.
- Prepares budget adjustments for departmental, non-departmental, capital project and revenue budgets as needed.
- Periodically reviews position control data payroll/personnel software to ensure accuracy of Council authorized positions by reviewing paygrades and full time equivalents.
- Maintains information in the City's Revenue Manual. Updates monthly revenue spreadsheets for major revenue accounts.
- Attends Council Workshops and Public Hearings on the Budget.
- Performs other duties as assigned.
Minimum Qualifications
- Bachelor's degree from an accredited four-year college or university. (Proof of education must be uploaded with application.
- At least three years of progressively responsible experience in governmental budgeting or management analysis involving a computer based data and management information system;.
- Position requires demonstrated ability to succinctly and clearly communicate in writing.
Licenses, Certifications or Registrations:
- Must possess and maintain a valid Florida driver’s license.
Knowledge, Skills And Abilities
- Knowledge of sound budget and financial management practices.
- Ability to construct complex formulas in Microsoft Excel.
- Skill in the use of personal computers for analytical purposes.
- Ability to understand laws, policies and procedures controlling the annual budget and fiscal record keeping.
- Ability to communicate clearly, both orally and in writing.
- Ability to prepare comprehensive written reports and present recommendations orally and in writing.
- Ability to plan and organize work to meet deadlines.
- Ability to gather, compile and analyze complex data.
- Ability to make public presentations.
- Ability to work independently and with little supervision.
- Ability to establish and maintain good working relationships with subordinates, associates, and the general public.
- Ability to supervise and evaluate staff
- Ability to work quickly and accurately to meet multiple and/or short deadlines.
- Ability to be flexible and change priorities at a moment's notice.
- Ability to sit for extended periods of time not to exceed two (2) consecutive hours.
- Ability to communicate in English, both orally and in writing.
- Ability to see, read, and comprehend letters, numbers, and words in English in large and small print.
- Ability to print, use cursive writing, and draw letters, numbers, words, characters, and symbols which are legible and understood by others.
- Ability to operate office equipment which requires the use of hands, wrists, and fingers.
- Ability to walk, stand, bend, reach, grasp, kneel, stoop, and climb stairs throughout the working day.
- Ability to lift, carry, push or pull items that weigh up to 15 lbs.
- Ability to work in an enclosed area.
- Ability to hear, speak, and understand conversation in English spoken in a normal tone of voice.
- Ability to learn and complete tasks of simple and complicated manner with little instruction.
- Ability to control behavior when encountering stressful situations or short deadlines.
The City of Melbourne offers a generous benefit package to include:
- 100% City paid medical insurance for employee only; coverage available for family
- Health Insurance opt-out incentive for employees with other medical coverage
- Dental
- Vision
- Life Insurance in the amount of 1 times your annual salary
- Additional life insurance to include coverage for your spouse and child(ren)
- Short-term disability
- Long-term disability
- Flexible Spending and Dependent Care Account
- Employee Assistance Program
- Wellness Program
- 457 Deferred Compensation
- Retirement Plans (FRS, local plan for Police and Fire personnel)
- Paid Holidays
- Tuition Reimbursement
For more information about benefits visit https://www.melbourneflorida.org/departments/human-resources/employees-only/hr-information-forms-for-employees/benefits)
01
The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal. "See resume" is not an acceptable answer to the questions.
- Yes, I understand and agree
- No, I do not agree
02
What is the highest level of education you have completed?
PROOF OF EDUCATION REQUIRED FOR THE POSITION YOU ARE APPLYING FOR MUST BE UPLOADED TO APPLICATION.
- Did not complete High School Diploma or GED
- High School Diploma or GED
- High School Diploma or GED and Some College
- Associate's Degree
- Bachelor's Degree
- Master's or Higher
03
If you possess a college degree please indicate the type of degree/field of study. If you do not possess a college degree please mark N/A.
04
Do you possess a valid State of Florida driver's license, or a valid out of state driver's license?
05
How many years of progressively responsible experience in governmental budgeting or management analysis involving a computer-based data and management information system do you have?
- None
- Less than 1 year
- More than 1 year less than 2 years
- More than 2 years less than 3 years
- More than 3 years less than 4 years
- More than 4 years less than 5 years
- More than 5 years
- Required Question
