Office Assistant III- Boerner Botanical Gardens

MKE - Milwaukee Mitchell International Airport • Full-time • Milwaukee, WI, US • $16 - $25 / hour • 2w ago

Interested in joining Milwaukee County? Milwaukee County is searching for authentic people who are out to change the game and bring their whole selves to work every day.

Milwaukee County oversees operations from our Airport, Behavioral Health, Child Support Enforcement, Combined Court Operations, Sheriffs Department, Community Reintegration Center, Human Services, Parks, Public Safety, Public Works, Fleet Operations, Transportation, and at the Zoo. Our departments are also dedicated to our Seniors in the Department on Aging, those with Disabilities, and Veterans Affairs. Our employees also remain committed to serve the cultural, human, recreational and social needs of the entire community.

Milwaukee County offers a wide variety of interesting jobs for people who want to make a difference in our community. Milwaukee County provides a competitive benefit package and is an Equal Opportunity Employer. If disability related accommodations are needed, please contact 414-278-3936.

We are searching for Changemakers to come and join our team and discover our diverse and versatile community of independent spirits and unique talents, we are redefining the way you think about Milwaukee County!

Office Assistant III

Parks

Hourly Pay Rate - $16.70 $25.05

Closing Date: February 12, 2025 @ 10:59 pm CST Or upon receipt of the first 50 application submissions

Parks Equity Statement: Milwaukee County Parks is committed to attracting and retaining a diverse work force that is demographically and racially representative of Milwaukee County residents. Milwaukee County Parks leadership is committed to honoring diverse experiences, perspectives, and unique identities, while fostering work environments that are inclusive, equitable, and welcoming.

Job Summary: The office assitant at Boerner Botanical Garden is a support in the adminstrative offices and for the management team. Duties inclue purchasing, clerical entry, cash handling, permitting and volunteer program. This position will also support events and coordinate the campus calendar. Boerner Botanical Garden is a premier cultural attraction in southeast Wisconsin, located about 15 minutes from downtown Milwaukee.

Essential Duties And Responsibilities

Administrative/Clerical / Reporting - Purchasing, manage google calendar, order supplies & minor equipment, Maintain & record attendance, permit and weather reports,grant reports, Advantage, RecTrac, INFOR,Maintain and track expenditures, including commodities, services, and labor, as well as revenue reporting and tracking using POS system, Rec Trac
Cash Handling / Petty Cash Mgt - Communicate with new volunteers, participate in volunteer orientation, schedule volunteers with horticulture staff, sort through volunteer inquiries, work with partner on volunteer opportunities and logistics.
Customer Service - Demonstrate poise and good judgement when handling inquiries, which requires both professional oral and written communication skills, assist with receptionist duties, answer park patron questions and rental questions.
Cash Handling / Petty Cash Mgt - Check that all deposits are done correctly, assembles and submits cash reports. Maintain the petty cash. Delivers cash deposits to banking locations using County vehicles. Working with accounting on corrections for cash reports and accuracy.
To set up inventories and codes and monitor contract - Maintain building inventories such as office supplies, cleaning supplies, building equipment, filters, etc. Apply correct coding when requesting purchases and requisitions. Monitor fire, safety, phone and elevator contracts, schedule quarterly and annual inspections.
Maintain plant records, ordering information - Compile plant ordering information for the Director. Maintain records when delivered and process billing - working closely with Boerner staff and Parks accounting/procurement.
Other miscellaneous Duties - office/lunchroom organization. Emptying trash, vacuuming, basic office cleaning. May be assigned additional duties based on the needs of events and botanical garden operations.

Minimum Education & Years Of Experience Required

Current resident of WI
Valis WI Driver’s License
High School Diploma or G.E.D equivalent
At least 2 (Two) years of experience in experience in administrative or office assistant role with emphasis on clerical work, cash handling and customer service
Ability to push/pull/carry/lift 25 lbs.
This position will work as an on-call weekend point of contact during the garden season. There will also be some requirements for working holidays during the summer season.

NOTE: Note: This Original Examination is open to current residents of the State of Wisconsin. The selection process will be job related and will consist of one or more of the following: education and experience evaluation; written, oral, or performance tests, or other assessment methods.

APPLICANTS MUST POSSESS MINIMUM QUALIFICATIONS AT TIME OF FILING APPLICATION

Milwaukee County is committed to fostering an equitable working environment, free from discrimination and harassment, on the basis of any characteristic protected by law. We prohibit any form of discrimination, harassment based on race, color, religion, sex, gender, gender identity or expression, sexual orientation, pregnancy, pregnancy related condition, national origin, age, disability, FMLA status, sexual orientation, military status, marital status, or any other category or status that is now or in the future protected by federal, state, and local law. We maintain a drug-free workplace and perform pre-employment substance abuse testing, background checks and pre-employment physicals subject to job requirements. If special accommodations are needed, please contact 414-278-3936.