MAJOR DUTIES, FUNCTIONS, AND RESPONSIBILITIES
Essential duties and functions may include the following:
- Maintains current and accurate balances in the general ledger; analyzes accounts for the nature and accuracy of transactions and prepares journal entries; balances general ledger accounts monthly.
- Reconciles general ledger, bank deposits, pooled cash and allocates interest to each fund.
- Bills and sends statements to all customers with miscellaneous charges pertaining to landfill, sewer treatment plant, airpark building rentals, cemetery, and golf course; sends collection letters to delinquent customers; sends to collection agency the information needed for collection of delinquent accounts; and reconciles accounts receivable in each fund.
- Assists with budget preparation and completion of the final budget document.
- Prepares payroll deductions, payroll tax, and utility deposits for electronic transfer through ACH and prepares journal entries.
- Prepared quarterly investment reports and other miscellaneous documents.
- Calculates and pays sales tax on a monthly basis.
- Reconciles fixed assets and records depreciation monthly: tracks assets and updates inventories as to additions/transfers/deletions, updates depreciation expense and accumulated depreciation, oversees conduction of annual inventories, and issues bar codes for new assets.
- Reconciles returned checks receivable: maintains a current file of all returned checks and notifies various departments of incoming returned items, writes off accounts, checks, and/or drafts.
- Prepares and mails quarterly 941 payroll report and municipal court reports.
- Prepares annual insurance re-rate package including vehicles, buildings, mobile equipment, crime and general liability; updates records throughout the year.
- Assists external auditors by preparing work papers and schedules and analyzing account balances.
- Monitors daily account balances; issues stop payments and initiates wire transfers.
- Reviews travel vouchers for compliance with city policies.
- Prepares payment vouchers: compiles data and vouchers for payments to allocate charges to each department; prepares vouchers for capital lease payments and contract payments.
- Performs other duties as assigned.
MINIMUM QUALIFICATIONS
- Knowledge and level of competency commonly associated with the completion of a baccalaureate degree in a course of study related to the occupational field.
- Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
- Completion of a computer skills test PRIOR to submitting application. Applicants must submit the results of Skills Testing with Application for Employment. Skills test can be taken at the Texas Workforce Commission located at Howard College, 1001 Birdwell Lane, Suite 106, Big Spring, Texas 79720 (next door to Howard Cottage day care).
- Possession of or ability to readily obtain a valid driver’s license issued by the State of Texas.
- Credit checks will be conducted on all applicants under final consideration for this position.