Public Information & Records Specialist - Criminal Division

Description

Snohomish County is located in northwest Washington between the Puget Sound and the Cascade Mountains. Just 15 miles north of Seattle, the county is rich in scenery and has a thriving economy. It is a great place to live, work, raise a family and play.

Snohomish County Prosecuting Attorney's Office offers outstanding benefits, stability, employer paid ORCA cards, and a friendly, diverse team atmosphere where employees are appreciated and make a real difference to the citizens of Snohomish County. We strive to not only provide a meaningful job, but a lifelong career.

The Snohomish County Prosecuting Attorney's Office is responsible for prosecuting all adult and juvenile felony cases referred by county law enforcement agencies, and all misdemeanor and gross misdemeanor cases referred by the county sheriff, the State Patrol, all state agencies, and some cities who have contracted with the county for misdemeanor prosecution services.

BASIC FUNCTION

To administer the Department's comprehensive data, information and records management program in compliance with state laws, regulations and good business practices; to manage, process and track public records requests; to oversee and maintain the department's electronic data management system.

Selection Process

• Applications received
• Supplemental questions reviewed and scored for qualified applicants
• SME Review of applications
• Interviews of most qualified applicants
• Second Interviews may be given at management's discretion
• Offer
  
  

SUPPLEMENTAL QUESTIONS

Applicants are required to answer all of the supplemental questions. Please answer the supplemental questions in detail. They are scored based on the depth and range of experience you have for each activity/function.

Salary And Benefits

Snohomish County offers a generous compensation package, including benefits consisting of medical, dental, vision, FICA, Medicare, Washington State Paid Family and Medical Leave, PERS (pension) and disability insurance.

In addition to these benefits, first year employees receive 96 hours of annual paid sick leave, 96 hours of annual paid vacation leave, 16 additional hours of annual floating holiday leave and 11 paid holidays.

Job Duties

STATEMENT OF ESSENTIAL JOB DUTIES

• Administers the public records request system; processes and tracks requests received; coordinates search and internal review of relevant records; prepares required redaction logs and letters; coordinates with other departments, the Public Records Officer and with the Prosecutor's Office when required; monitor's departmental compliance with RCW 42.56, Public Records Act.
• Administers the department's paper and electronic records management program by analyzing users' needs for information and facilitating appropriate records processing, filing, in­dexing, retrieval, retention, storage and disposal.
• Develops short and long-range goals for the department's paper and electronic records management program; establishes, implements, evaluates, and re­vises work plans.
• Provides training and guidance to staff regarding record retention schedules, processing records for inactive storage or disposal, public records requests and data management.
• Develops and maintains departmental records retention schedules and guidelines; coordinates with the State archives as required and necessary; monitors department wide compliance.
• Provides departmental records and data collection support for litigation as directed; assists the Prosecutor's office by coordinating collection of information, data and records.
• Assists in the management of the department's records center.
• Develops, implements and maintains procedures, guidelines and controls for storage, retrieval, re-filing and tracking of inactive records; arranges facilities, packing, labeling and transfer of records.
• Coordinates with the County's Imaging Unit as needed, to facilitate the conversion of documents to electronic media.
• Assists internal and external users of department information and data resources by retrieving, researching, reproducing, and re-filing documents and reference materials.
• Identifies department's essential records and determines appropriate measures to provide protection; arranges for filming, scanning or other measures to protect essential re­cords and secure backup copies.
• Advises managers and staff on various records management-related ac­tivities and issues, such as: files management; equipment use; new technology; records laws and regulations; or pub­lic disclosure requirements.
  
  

Statement Of Other Job Duties

• Performs other related duties as assigned.
  
  

Minimum Qualifications

Associate's degree in Public Administration or paralegal studies or related subject area; AND two (2) years of records management experience; OR two (2) years of experience as a Records Technician and/or Records Specialist with specific duties related to public records requests; OR any equivalent combination of training and/or experience that provides the required knowledge and abilities. Must pass job related tests.

Snohomish County offers a comprehensive benefits package to employees that receive a regular appointment who work at least 20 hours a week.

County Benefits

Visit www.snohomishcountywa.gov/Benefits to learn more about the following benefits.

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Retirement
• Basic Group Term Life Insurance/ Accidental Death and Dismemberment (AD&D) Insurance
• Long Term Disability (LTD)
• Commuting Benefits
• Employee Assistance Program (EAP)
• Partners for Health Employee Wellness Program
• Leave & Holidays
  
  

Voluntary Benefits

• Deferred Compensation 457(b)
• Supplemental Group Term Life Insurance
• Additional Accidental Death and Dismemberment Insurance (AD&D)
• Flexible Spending Accounts (FSA)
• Supplemental Individual Insurance Policies
  
  

Healthcare Premiums

• Regular full-time employees: If you work 35 or more hours per week, you will pay these monthly premiums for medical insurance. The County pays the monthly premiums for vision, dental, and basic life insurance.
• Regular part-time employees: If you work between 20 and 34 hours per week, you will pay pro-rated monthly premiums for medical, dental, vision, and basic life insurance. The County's contribution toward the premium for an employee in a regular part-time appointment will be pro-rated in an amount equal to the F.T.E. percentage the employee is assigned.
  
  

Note: Temporary employees, seasonal employees and paid interns may be eligible for medical insurance benefits. Review the County's ACA Employer Shared Responsibility Guide to learn more.

01

Following are a series of supplemental questions designed to assess your job related experience and qualifications. Please note that as part of the screening process your responses will be reviewed in conjunction with your general online application. The employment history and education detailed in your general application must validate/support your responses to the supplemental questions. If your responses cannot be validated, you will not proceed to the next steps of the review/selection process. A resume may be submitted, but will not substitute for the general online application or supplemental questions; responses such as "see resume" or "see application" will not be considered. Do you agree to answer each question truthfully and that your responses can be supported by your general application/work history and by your references?

• Yes
• No
  
  

02

What, if any, experience do you have working with materials that include photographs of deceased persons, details of violent crimes, or details of crimes against children, etc.?

03

Define “public record” and briefly describe your experience with the Public Records Act (RCW 42.56). Include your job title, employer, and the number of years/months of experience.

04

Briefly describe your experience and state your job title, employer, and the number of months you performed the following activity: Collecting records and keeping track of how this process occurred. Specify the method(s) you used to collect this information (e.g., face-to-face interviews, telephone contact, written requests).

05

Briefly describe your experience and state your job title, employer, and the number of months you performed the following activity: Redacting public records and creating exemption logs. Include a description of any software or automated process used to accomplish these tasks.

• Required Question