FLSA Status: Non-Exempt
General Statement of Job
This position provides functional day to day oversight and direction of the Fleet Technicians by coordinating and prioritizing their work assignments and reviewing completed work for conformance with standards. Establishes policies and procedures for the operations in the fleet shop. Assists in supervising the City’s fuel supply/storage system. Monitors shop safety procedures and recommends improvements. Schedules preventative maintenance activities with internal departments to minimize vehicle downtime. Coordinates activities with internal customer departments, outside vendors, and service providers. May perform repairs as needed. Coordinates and plans equipment purchases and assists with life cycle analysis and disposal. Perform service writer duties as needed.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties listed below are intended only as general illustrations of the various types of work that may be performed. Specific statements of duties not included does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Job descriptions are subject to change by the City as the needs of the City and requirements of the job change.
• Provides daily oversight of staff who engage in the repair and maintenance of municipal vehicles and equipment and parts inventory to include: prioritizing, assigning and inspecting work; providing staff with training and direction; provides input into performance evaluations; ensuring employees follow policies and procedures; maintaining a healthy and safe working environment; and provides input into hiring decisions, termination and disciplinary recommendations
• Assist with repairs/diagnostics when needed. Cover shifts as needed during emergencies as requested and required by the City.
• Performs administrative duties to include retrieving maintenance data from the automated equipment management information system; and estimates materials required by employees and requisitions materials and supplies. Verifies that all parts required for repairs are captured in each work order to ensure accurate customer billing. Performs service writer functions, Performs weekly shop safety inspections and ensures adherence to proper safety This position is also responsible for the repair and maintenance of the shops equipment to include the annual inspection to meet OSHA requirements.
• Schedules customer vehicles for preventative maintenance, unscheduled repairs, and manufacturer vehicle recalls; coordinates with service providers for outside repairs on all vehicles/equipment.
• Prepares work orders, schedules work, assigns job tasks, monitors progress, and communicates to all departments.
• Oversee vendor repairs; tracks and coordinates accident repairs; oversees quality control on work performed during shift.
• Coordinate with the Parts Department to verify all parts are in inventory and the repair of vehicles and equipment meet deadlines.
• Meets with customers to review vehicle/equipment replacement needs; answers questions from customers and departments concerning service and repairs.
• Assists to write bid specifications on equipment and supplies; inspects, tests, and evaluates incoming supplies, materials, and equipment; monitors and assists with parts receiving/distribution allocation.
• Assist with budget planning, provides estimates, and monitors replacement budget; participates in policy and procedure development, implementation, and monitoring.
• Meets with Fleet manger and other directors for updates as required; monitors the Fleet Operations phones.
• Coordinates and plans vehicle and equipment purchases, assists with life cycle analysis and prepares vehicles and equipment for disposal; estimates the cost and time of repairs, and determines the most cost-effective methods;
• Examines and test drives vehicle and equipment to ensure all repairs and maintenance have been completed satisfactorily.
• Provides oversight and maintains the City’s fuel system; troubleshoots problems involving fuel computer, adds/deletes vehicles and authorized personnel into computer database.
• Cultivate inclusive and respectful working relationships that support a sense of belonging for all employees and community members.
• Performs the essential duties of the job in the conditions described in the physical demands and work environment sections below.
• Maintains regular attendance and punctuality.
• Performs other duties of a similar nature or level.
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QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Knowledge of:
• Current safety practices in the repair, preventive maintenance, and inspection methods, practices, and procedures as applicable to fleet maintenance
• Principles, methods, and techniques involved in the maintenance and repair of heavy equipment, automotive vehicles, and construction equipment.
• Testing equipment and tools used in the repair and maintenance of light duty automotive or heavy-duty vehicles, transit buses and mobile equipment.
• Hydraulics, electrical systems, air brakes, air operated accessories, welding, and fabricating, as well as engine, transmission, and drive train repair
• Fire apparatus to include, but not limited to, pumper, ladder, brush and other fire apparatus and systems.
• National Fire Protection Association standards, as they apply to motor vehicles and related apparatus.
• Safe working and equipment operating procedures
• Protective Equipment Required
• Proper use and disposal of hazardous materials in accordance with established guidelines
• Computer Equipment and Software
• Hardware: Desktop/Laptop, telephone, copier, handheld scanner
• Software: Munis, AssetWorks, Microsoft Office 365, SharePoint, Fuel master, veeder root, including others not listed.
EDUCATION and/or EXPERIENCE
Associate’s degree or vocational degree/certificate in automotive maintenance, automotive engineering, diesel/heavy equipment maintenance. Five (5) years of experience in the maintenance and repair of automotive/heavy equipment or mobile equipment maintenance or repair or experience as a certified Emergency Vehicle Technician (EVT), depending on assignment. Supplemental knowledge and/or 5 years public works or similar job duties would be beneficial. Prefer lead or supervisory experience in vehicle repair trade in automotive, heavy-duty truck and equipment, and/or mobile equipment maintenance.
This is a safety-sensitive position that requires candidates successfully pass a pre-employment DOT drug screen prior to start date. This position is subject to Department of Transportation (DOT) Federal Motor Carrier Safety Administration (FMCSA) drug and alcohol screening as outlined in 49 CFR Part 382. Must possess a valid Florida Commercial Driver License (CDL), Class B or higher at time of hire.
CERTIFICATIONS, LICENSES, REGISTRATIONS
Must have at the time of hire and be able to maintain a valid Florida Commercial Driver License Class B or higher, and an EPA 609 A/C refrigerant handlers card. Must possess or obtain the most current FEMA 100, 200, 300, 400, 700, and 800 Incident Command System certification within 12 months of appointment to the job.
Preferred: Automotive Service Excellence (ASE) Master Automotive, Heavy-Duty Truck Technician or Transit Bus certification or four Emergency Vehicle Technician (EVT) certifications, depending on assignment.
Skill in:
• Operating and/or driving equipment and vehicles to ensure repairs are completed and equipment is functioning properly
• Using a computer and related software applications
• Advanced skills and knowledge in approaches and systems, which affect the design and implementation of programs, solutions for complex issues, and/or processes.
• Independent judgment and decision making abilities
Ability to:
• Lead, inspect, and direct the work of others
• Utilize critical thinking skills to problem solve
• Determine and correct causes of vehicle and equipment malfunctions and defects Interpret technical manuals and related diagrams and instructions
• Perform a broad range of maintenance and repair of heavy-duty vehicles
• Contribute effectively as a team member and receive direction in a positive manner
• Read and comprehend Material Safety Data Sheets for chemicals used in the work environment
• Operate computers and other technologies, including fleet management software and equipment
• Work safely without presenting a direct threat to incumbent or others
• Communicate effectively and professionally with others in the course of performing duties
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Heavy Work: Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 p
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Incumbents may be subjected to moving mechanical parts, vibrations, fumes, odors, dust, poor ventilation, chemicals, oils, extreme temperatures, inadequate lighting, work space restrictions, intense noises, and travel.
