Independently performs a wide range of technical human resources work in support of a departmental human resources program or in support of one or more functional areas in the central human resources department requiring the interpretation and application of civil service laws, human resources policies and procedures, and pertinent provisions of collective bargaining agreements; and performs other related duties as required.
There is one (1) immediate permanent full-time vacancy with the Office of the Prosecuting Attorney - Administrative Services Division in Hilo.
May be eligible to receive a $3,000 Recruitment Incentive. Conditions apply.(Appointment may be made at any rate within the salary range advertised above at which appropriate qualified applicants can be recruited. Starting salary will be based on the qualifications of the person selected.)
The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment.
OPERATING DEPARTMENT:
- Provides information and guidance on the requirements of civil service laws, regulations, and human resources policies and procedures pertaining to recruitment, placement, transfer, promotion, examination, classification, labor relations, and other related personnel matters.
- Responsible for phases of functional program areas relative to personnel transactions, employee benefits, workers' compensation, safety, recruitment, etc.
- Screens and reviews correspondence, forms, records, reports, applications, and other documents for accuracy, adequacy, completeness, and conformance to pertinent civil service laws, regulations, policies, and procedures.
- Prepares and processes personnel transactions involving appointments, transfers, promotions, reallocations, terminations, leaves of absence, compensation changes, etc.
- Enters data into the human resources and payroll processing system to effectuate changes to departmental employee's personnel and payroll records; works directly with the central agencies to resolve data entry or processing problems.
- Completes and processes various personnel forms relating to recruitment, classification, worker's compensation, and employee benefits.
- Distributes recruitment postings to employees in department.
- Assists with the development of written and performance assessments to focus on applicants' knowledge and skills level.
- Schedules and notifies applicants of interview appointment and results of the selection process.
- Tracks the status of applicants through applicant data software system.
- Serves as contact person on all matters related to employee benefits, e.g., health, retirement, flexible spending, etc.; coordinates logistics for all meetings thereto; provides information on benefits to employees; distributes, reviews, and processes all required enrollment or change forms.
- Reviews and verifies eligibility for Temporary Disability Insurance claims; notifies employee and processes claims.
- Reviews and verifies workers' compensation claims and vehicle and property damage claims; participates in the investigation and preparation of reports of findings.
- Provides information and advice on workers' compensation laws and safety regulations to managers and employees; coordinates safety training classes.
- Participates in the department's safety committee activities.
- Contacts the Department of Human Resources and the Office of the Corporation Counsel on legal and technical questions relating to civil service, compensation, vacation, sick leave, workers' compensation, benefits, labor relations, and related human resources management matters.
- Makes extensive searches through a variety of files and records; extracts, refines, and organizes information and prepares final reports; prepares other human resources reports and reports for use in budget preparation, annual reports, cost data, etc.
- Prepares newsletters, notices, and other publications relating to personnel matters for distribution to the sections and divisions of the department.
- Sets-up, reviews, updates, and maintains all manual and electronic personnel files, which includes confidential matters thereto.
- May operate vehicle to perform work related duties.
- Performs other related duties as assigned.
CENTRAL AGENCY:
- Audits payroll certification forms for completeness, accuracy, and compliance with civil service laws, rules, collective bargaining agreements, and executive orders, initially conferring with supervisor on more complex transactions; processes the same.
- Audits data entered by departments into human resources system for processing of personnel actions; posts transactions and processes.
- Conducts on-site audit with departmental personnel to ensure compliance of civil service laws and human resources policies and procedures relating to records management, confidential materials, bulletin board postings, etc.
- Reviews and processes position redescriptions for classes as assigned, class specification amendments, and simple to moderately difficult reallocation requests.
- Prepares and processes classification action notifications; enters data into the human resources position files to effectuate personnel transactions and maintain position history.
- Prepares recruitment announcements; works with news media on ads; prepares and distributes announcements for posting.
- Provides information on recruitment process, minimum qualification requirements including required certificates, licenses, etc.; refers applicants to licensing agencies.
- Screens applications recruitments and other types of appointments; rejects or accepts applications; explains the reason for rejection to applicants.
- Prepares certifications for hiring departments and updates records of departmental hiring actions.
- Reviews, processes, and monitors routine and moderately difficult workers' compensation (WC) claims evaluations and assists specialists with the more difficult and complex cases.
- Assists specialists to prepare WC cases for administrative hearings before the Department of Labor and Industrial Relations.
- Assists in the review of routine treatment plans to ensure compliance with the Hawai`i Workers' Compensation Medical Fee Schedule.
- Reviews provider bills to ensure compliance with the Hawai`i Workers' Compensation Medical Fee Schedule; recommends approvals or denials.
- Arranges for Independent Medical Examinations (IME) and disability evaluations.
- Determines periods of temporary disability.
- Plans and coordinates the annual awards program; prepares notices to departments; arranges for judges, emcee, and awards; coordinates logistics and staff assistance.
- Coordinates the annual office support staff conference; prepares notices to departments; compiles registration list; solicits donations; organizes committee and plans program; arranges for speakers; coordinates logistics.
- Coordinates the annual pre-retirement workshop; prepares notices to departments; compiles registration list; arranges for speakers; coordinates logistics and staff assistance.
- Assists in the development of Equal Employment Opportunity Plans; participates in the investigation of routine and simple complaints; prepares reports of findings.
- Prepares announcements for training sessions; compiles registration lists; assists with preparation of training materials; updates and maintains training records and logs.
- Assists with program coordination and logistics for departmental meetings, conferences, special events, and training.
- Sets-up, reviews, updates, and maintains all manual and electronic files and records relative to the assigned functional human resources program, which includes confidential matters thereto.
- Performs administrative support functions for department as assigned.
- May operate vehicle to perform work related duties.
- Performs other related duties as assigned.
Training and Experience:
A combination of education and experience substantially equivalent to:
- graduation from high school, and
- two (2) years of clerical or technical work experience in human resources management that shall have included the preparation, review, and processing of various personnel forms and applications, which involved the review, interpretation, and application of employment related laws and regulations, human resources policies and procedures in the performance of these duties, and
- possession of a valid State of Hawai`i driver's license (Class 3) or any other valid comparable driver's license at the time of filing, as applicable to the position. You will be required to submit your valid driver's license at time of hire, if the position requires a driver's license. (The immediate vacancy with the Office of the Prosecuting Attorney does not require a valid driver's license.)
Examination: All applicants who meet the minimum qualification requirements will be assigned a score of 70 points. An education and experience evaluation will be conducted based on the applicant's training, education and experience as presented in the application.Please read the minimum qualification requirements carefully. Be certain to list all pertinent training and experience, as this may be important in determining your examination score. It is essential that the applicant describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week. Attach all required documentation (e.g. official transcript, professional license(s)/certification(s), DD-214, etc.) at the time of submitting your application. Note: In-person interviews and/or further testing in Hawai'i County may be required at the discretion of the hiring department/agency. If in-person interviews and/or further testing are required, applicants who are referred to the hiring department/agency must be available to participate in person and at their own expense at that phase of the selection process.Knowledge of: basic principles and practices of human resources administration, basic merit system philosophy, employment laws and regulations, human resources policies and procedures, and the various collective bargaining agreements, organizational structure and functions of divisions, interviewing principles and techniques, data gathering and computational techniques, various types of personnel transactions and procedures for processing thereof, methods of personnel record keeping, office practices and procedures, and use of standard office equipment such as typewriters, calculators, personal computers, etc.Ability to: understand, interpret, and apply laws and regulations, provisions of collective bargaining agreements, and human resources rules, policies, and procedures, conduct simple investigations and prepare reports of findings, conduct simple research studies referring to various sources; prepare reports of findings, provide advisory and consultative services, explain personnel practices and techniques to employees and the public, operate standard office equipment such as a typewriter, calculator, copier, and personal computer utilizing a variety of software applications, supervise the work of others as assigned, give and follow oral and written instructions, and deal tactfully and maintain an effective relationship with county officials, employees, and the public.Physical Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards necessary and proper to perform the essential functions of the position with or without reasonable accommodations.Physical Effort Grouping: LightBenefits of County employment: The County of Hawai‘i offers a competitive compensation package. Your total compensation is comprised of your salary and a generous range of valuable benefits, subject to eligibility requirements.
- Flexible Working Arrangements: Options may include alternate work schedules (4-10) and flexible working hours. (Not all Departments/Agencies participate and not all positions are eligible.)
- Vacation: Start accruing paid vacation time immediately upon hire – up to 21 days per year.
- Sick Leave: Start accruing paid sick leave time immediately upon hire – up to 21 days per year.
- Holidays: The County provides 13 paid holidays per year (plus General Election Day when applicable).
- Training and Development: The County has a variety of training and development opportunities for employees.
- County Tuition Reimbursement Program: This scholarship program rewards employees who take the initiative to advance their education and learning.
- Public Service Loan Forgiveness (PSLF) Program: You may be eligible for this federal program which forgives portions of federal student loans for individuals working in public service.
- Retirement Plan: The Employees’ Retirement System is a qualified defined benefit public pension plan that provides retirement, disability, survivor and other benefits to all eligible full-time and part-time county employees in the State of Hawaii as well as their beneficiaries.
- Deferred Compensation: Save additional money for retirement - this voluntary supplemental retirement savings plan allows for the investment of tax-deferred contributions.
- Flexible Spending Plan: Use pre-tax dollars to pay for qualified dependent care and/or medical expenses, as well as insurance premiums.
- Health Benefit Plans: The County of Hawai‘i offers a variety of health benefit plans for eligible employees.
- Employee Assistance Program (EAP): This voluntary assistance program provides employees and their family members with free professional and confidential assistance in overcoming personal and work-related problems.
- Group Life Insurance: Free life insurance policy for active employees.
- Credit Union Membership
- Other Leaves: You may be eligible for other leaves, including Family Leave, Funeral Leave, Leave Sharing, Military Leave, Donor Leave, Victims Protection Leave, as well as leave for Parent-Teacher Conferences, Disaster Relief, Blood Bank Donations, and Jury Duty.
All benefits are subject to eligibility requirements and change due to legislative actions and/or changes negotiated through collective bargaining. Please check out the benefits tab for additional information.
Please scan and attach these supporting documents to your on-line application, if required:
- an official college transcript,
- a valid driver's license,
- a temporary assignment verification,
- professional licenses, and/or
- certificates,
Veterans applying for veteran's preference points shall also scan and attach their DD-214 form and as needed, their VA claim letter to the on-line application.
ELECTRONIC NOTIFICATION TO APPLICANTS:
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