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Human Resource Clerk



Job Details

Human Resource Clerk

This listing closes on 4/10/2025 at 4:00 PM Pacific Time (US & Canada); Tijuana.

Employer

Linn County Sheriff's Office

Salary

$53,652.00 - $67,428.00 Annually

Location

Albany, OR

Job Type

Full Time Employment

Job Number

2025-03-01

Department

Linn County Sheriff's Office

Division

Support Services Division

Opening Date

03/27/2025

Closing Date

4/10/2025 at 4:00 PM Pacific Time (US & Canada); Tijuana

Job Opening and Application Details


Keeping the peace with dignity, honesty and compassion.
Linn County, located in the heart of the Willamette Valley, is surrounded by beautiful landscape year round and is just a short drive away from the mountains, beaches and waters of Oregon.   If you enjoy the great outdoors and four seasons of change, this is the place for you!  The Linn County Sheriff's Office offers meaningful work, unique professional challenges, endless learning opportunities, and excellent benefits!  Visit our Career Pages to learn more about our agency and join our team of professionals that make a difference in the lives of others.  

The Linn County Sheriff's Office is actively recruiting applicants for the position of Human Resource Clerk.  This is a full time position in the Training Division of Support Services.  This position will work M-F either 8 am to 4 pm or 7 am to 3 pm – to be determined between the applicant fulfilling the position and the Support Services Lieutenant.  Applications are being accepted both internally and externally, in an effort to create the largest pool of applicants to participate in a competitive selection process.  ALL qualified applicants are encouraged to apply at this time.  This posting can be closed at any time.

Applicants must submit a resume/letter of interest by uploading it into Government-Jobs during the application process.  In this letter, applicants should outline their job history (both inside and outside of the Linn County Sheriff’s Office if applicable), and how they meet the essential functions and required skills, knowledge, experience, education and training as outlined in the job classification.  In addition, please explain why you believe you are the best candidate for this position. This position encompasses highly complex work within human resource management laws and policies, as well as navigating the certification structure and training requirements with the Department of Public Safety Standards and Training for Oregon.  Please be sure to detail how you are prepared to take on these responsibilities if you are selected. 
 
The applicant selected for this position will perform a variety of complex, confidential duties.  These include general record keeping, employee, volunteer & internship recruitments to include background investigation coordination, scheduling medical testing and pre-employment psychological evaluations, on-boarding, and building orientation schedules for new hires.  This position will assist with promotional processes, special assignment, and special team processes within the office. This position will aide in the coordination and program development for all departmental in-service trainings, and any agency-hosted trainings. In addition, this position will handle the submission of all training hours for certified and sworn personnel to DPSST and entry into the RMS Training Module. The processing of all upper-level certifications and training requests to include arrangements for attendance, travel and per diem, will be tasks assigned to this position; including arrangement for admin vehicle checkout as well as Posse Camp key checkout. On occasion, special event coordination of activities such as blood drives, immunization clinics and team building will be required. It is intended that this position will continue to strengthen the LCSO Wellness Program to include, but not limited to, working closely with the Peer Support Team, proctoring the physical fitness incentive tests, and looking for ways to improve the overall health and wellness of our staff.  Lastly, this position will serve as the lead instructor for the workplace First Aid/CPR/AED program. Proper instructor certifications will be obtained as soon as possible once appointment to the position has been determined.  Knowledge of programs such as Laserfiche Forms, PowerDMS and DPSST forms is helpful but not required.
 
SKILLS TESTING:   
The Linn County Sheriff's Office welcomes all qualified persons to apply for this recruitment. Once your application is received and screened for acceptance, applicants will receive an invitation to take a battery of computer skills proficiency exams online.  Advancement to the next phase of the application process for this recruitment is contingent on successfully passing the computer skills proficiency exams.  

Job Classification Specifications

GENERAL STATEMENT OF DUTIES/JOB OBJECTIVES:  Performs highly responsible administrative work in the planning, organizing and management of Training Division activities.  Assists with the coordination and program development for all departmental training and education.  This includes coordination and cooperation with appropriate personnel, both within and outside the office, in matters of recruitment, selection and promotion. Perform a variety of complex, confidential duties involving personnel issues, activities and benefits including record keeping, employee orientation and counseling, recruitment, and facilitation of the hiring process, including medical testing and pre-employment psychological examinations. Also assists with internal promotional processes and transfers.

ESSENTIAL FUNCTIONS:  A person employed in this classification must possess the capability to perform the following duties to be considered for and remain in this position.  The duties are essential functions requiring the critical skills and expertise needed to meet job objectives.  Additional specific details of these essential functions may be provided by the specific office or department job announcement, if applicable. 

  1. Plan and coordinate relevant training and career development for office personnel, Linn County Sheriff's Posse and Reserves through analysis of training needs and the presentation of a continuous job related in-service training program including administration of the Field Training Program.
  2. Serve as the agency's point of contact for the purposes of recruitment, selection and promotion with potential employees, as well as, facilitate candidates through the human resources processes for vacancies both internal and external to the Sheriff's Office, paid or unpaid.
  3. Develop and coordinate testing of applicants and the orientation training for all new employees and practicum students. Post course offerings and maintain systematic procedures for selection and attendance at professional schooling.
  4. Maintain all office training records through the use of individual files for documentation of courses and through the use of computerized personnel files.
  5. Make necessary arrangements for all training courses to include course publications, preparation of training areas, assistance to instructors and securing of equipment.  Develop and maintain training and resource materials including policy and procedure manuals, training aids, library materials, resource files and audiovisual equipment.
  6. Serve as a liaison person with community organizations and State and Local Training Programs for the purposes of joint training and resource development, program planning  and development and to promote understanding of the work of the Sheriff's Office.
  7. Coordinate office training matters with the Department of Public Safety Standards and Training and other criminal justice training programs. Under supervision of Support Services Lieutenant, manage and address all certification related requirements for office personnel, including confidential matters, which may involve public complaints, revocation proceedings and hearings.
  8. Advise the Sheriff on State and Federal Statutory Laws and Court rulings which are applicable to office training and administrative functions.  Procure and distribute relevant material for distribution to the staff, such as important Court decisions affecting law enforcement or correctional duties, changes in office procedures and educational opportunities.
  9. Assist the Sheriff and Undersheriff in such administrative duties as the preparation of varied and complex reports involving special surveys or studies; assemble data and prepare regular and periodic reports pertaining to the work of the office; review departmental practices and procedures and recommend changes to improve the work of the office.
  10. Develop and maintain effective, harmonious and reasonable work relationships with others.
  11. Maintain regular and predictable work attendance.

    OTHER FUNCTIONS: This classification covers the most significant essential functions performed by an employee in this position but it does not include other occasional work which may be similar to, related to or a logical assignment for the position.  Any one position in this classification may be assigned some or all of the duties listed under essential functions or that arise as other functions.  The balance of the various duties, responsibilities and/or assignments of this position may change from time to time based upon management's decisions on how to best allocate resources.  Any shift, emphasis or rebalancing does not constitute a change in the essential functions of the job classification.

KNOWLEDGE, SKILL AND ABILITY:  Considerable knowledge of human resources management, personnel and benefits practices and procedures. Considerable knowledge of basic business English composition, spelling, punctuation and arithmetic. Ability to perform duties with initiative and judgment and to use resourcefulness and tact in public contacts.  Ability to read, understand, and apply available guidelines to a variety of operational requirements.

Ability to develop and coordinate an overall program of training.  Ability to devise training materials and services.  Ability to conduct independent studies and to gather and effectively evaluate various statistical and research information, and to prepare comprehensive, clear and concise reports.  Ability to effectively communicate orally including public speaking.

Ability to plan, assign, supervise and review the work of subordinates, either directly or through subordinate supervisors.  Ability to quickly assimilate and apply specific departmental operation rules and procedures and apply them to on-the-job situations. Ability to establish and maintain effective working relationships with deputies, supervisors, complainants, crime victims and suspects, witnesses and the general public.


Job Requirements

EXPERIENCE, EDUCATION AND TRAINING:  Position calls for graduation from senior high school plus two years of responsible personnel and human resources management experience enabling individual to perform required knowledge, skills and abilities with some experience in maintaining financial records. Any satisfactory equivalent combination of experience, education and training which demonstrates the ability to perform the work described may substitute for the above (evaluation to be completed by the Sheriff's Office).

NECESSARY SPECIAL QUALIFICATIONS:  Be a citizen of the United States.  Be 21 years of age or older.  Be of good moral fitness as determined by a thorough background investigation.  Be free of any conviction for any felony; any misdemeanor involving violent behavior; or unlawful use, possession, delivery or manufacture of a controlled substance, narcotic or dangerous drug.  Pass a written test and oral interview as prescribed by the Sheriff's Office. Must pass a comprehensive psychological examination.  Possession of a valid motor vehicle operator's license and an acceptable driving record at the time of appointment may be a condition of employment. Must be Law Enforcement Data System (LEDS) certified within one (1) year. Must possess and maintain a valid First Aid and CPR with AED card.
 
PHYSICAL DEMANDS AND WORK ENVIRONMENT:  Work is generally performed indoors in an office environment.  Work requirements include the ability to sit and move about; see, talk and hear; use hands to finger, handle or operate objects or controls; and reach with hands and arms.  The work requires the ability to lift or move thirty (30) pounds.

Hiring Process Details

Hiring Process Details
Age: 21
US Citizen: Yes
High School Grad/GED: Yes
Valid OREGON State Driver's License: Yes
Ability to Read/Speak English: Yes

Background Check:
Finalists for this position will be subject to an extensive background investigation. Some issues that might cause an applicant to be withheld from further consideration include, but are not limited to the following:

  • Felony convictions
  • Misdemeanor convictions for:
    • Domestic violence (DV);
    • Currently named as the Respondent in a Restraining Order;
    • Crime of dishonesty; and/or,
    • Crime that resulted in serious physical injury to another.
  • Illegal manufacture, transport, or sale of a controlled substance.
  • Any repeated convictions of an offense, which indicate disrespect for the law, a lack of good moral character or disposition towards violence and disorder.
  • Discharge from employment, where such discharge indicates poor behavior and/or an inability adjusting to discipline.
  • A Dishonorable Discharge from the armed forces.
  • Persons convicted of a petty larceny.
Drug Use Disqualifiers:
No arrests or convictions for any felony or any misdemeanor crimes involving the unlawful use, possession, delivery, or manufacturing of a controlled substance, narcotic or dangerous drug.
 
Additional Disqualifiers:
Must pass a thorough background investigation, psychological exam, drug screen, and integrity interview that establishes strong moral character. Any conduct that could compromise the integrity of the employee, other employees, the Sheriff's Office or the County will be closely evaluated. The individual shall not pose a direct threat to the health or safety of the individual or others in the workplace. Must be able to meet and adhere to agency policy on Personal Appearance Standards. For questions or to request a copy of the policy, please send an email to training@linnsheriff.org. The Linn County Sheriff's Office is an Equal Opportunity and Veterans Preference Employer.

Tentative Hiring Process:
  1. Review of NEOGOV Application and supporting documents
  2. Computerized Basic Skills Testing
  3. Captain's Interview - Informal 10-15 minute face-to-face interview for eligible and invited applicants (possibly followed by a short job tour)
  4. Oral Board Interview - Formal face-to-face interview for eligible and invited applicants
  5. Conditional Job Offer of Employment extended to top candidate(s) only
  6. Pre-employment background investigation 
  7. Pre-employment psychological evaluation
  8. Pre-employment urinalysis drug screening
  9. Final offer - Hire contingent upon the successful completion of the following screening processes:  background investigation, pre-employment psychological evaluation, pre-employment drug screening.

A Human Resource Clerk with the Linn County Sheriff's Office is eligible for the following benefits:
  • Excellent health coverage plan for employee and eligible dependents, including medical, vision, prescription, dental, and optional life insurance, and longterm disability
  • Potential of additional pay (on top of base salary) for:
    • Education - up to 4%
    • Bi-Lingual - 5% (at the discretion of the Sheriff)
    • Longevity - up to 7.5%
  • Enrollment into a retirement plan through the Oregon Public Employees Retirement System (OPERS), with county-pickup, along with 3% county-pickup deferred compensation plan
  • Shift overtime is paid at 1.5 times the regular rate of pay (can be re-directed to employee's deferred compensation plan too).  
  • Paid vacation, personal and sick time
  • Ability to accrue up to 60 hours in Comp Time
  • On-site fitness facility available 24/7
  • Health & Fitness Incentive – up to 24 hours of additional paid time off per year
  • 2% county contribution into HRA/VEBA account (Health Reimbursement Arrangement)
Additional information can be found on the Deputy Sheriff Association Benefits Summary Sheet.
 

01
This recruitment requires that you include supporting documents as part of your application. Have you uploaded those documents?
  • Yes
  • No
02
Please indicate how many years experience you have working in employee development programs, and training coordination? This work would likely entail creating and administering orientation trainings and scheduling for new employees, creating, developing and assigning maintenance training programs to employees, working with regulatory bodies for the reporting and tracking of on-going training, and management of master training plans, procedures and policies.
  • I have little to no transferrable experience that directly relates to the job description, or items listed in this question.
  • Less than two years experience
  • More than two, but less than 5 years experience
  • More than 5 years experience in Training
03
Veteran's Preference: If you are requesting Veteran's Preference points, you MUST submit the required paperwork as outlined below.
  • I am claiming Veteran's Preference. My DD214 or DD215 is attached and I have completed the Linn County form found at : https://www.linnsheirfforg/wp-content/uploads/Veteran-Preference-Form.pdf and attached BOTH to my application.
  • I am not claiming Veteran's Preference.

* Required Question

Employer
Linn County Sheriff's Office
Phone
(541) 967-3950
(541) 967-3911
Website
http://www.LinnSheriff.org
Address
1115 Jackson Street, SE

Albany, Oregon, 97322

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