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Planning Manager



Job Details

Planning Manager
Employer

City of Coconut Creek

Salary

$87,672.00 - $111,800.00 Annually

Location

Coconut Creek, FL

Job Type

Full-Time

Job Number

2025-50

Department

Sustainable Development

Opening Date

03/27/2025

FLSA

Exempt

Description

GENERAL PURPOSE: 

Performs advanced, highly complex professional planning work and supervision in the Urban Design and Development Division of the Sustainable Development Department.  Under administrative direction, the purpose of the position is to supervise professional level staff in the Division and manage long range planning functions of the City to include required updates to the City’s Comprehensive Plan, Code of Ordinances, and other related regulatory documents. Position relies on advanced level experience and exercises independent judgment to determine the best approach by using and interpreting policies and procedures. Position seeks technical guidance only on unusual or complex problems or issues. 


Hiring Range: $87,672.00 — $111,800.00 annually, depending on qualifications.

Hours of work: Monday through Thursday, 7:00 A.M. to 6:00 P.M.; Days and hours are subject to change.

Essential Duties and Responsibilities

EXAMPLES OF ESSENTIAL FUNCTIONS:

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the classification. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

  • Performs and manages complex and sensitive professional planning projects, research and analysis
  • Advises the Director and Assistant Director on all planning-related matters
  • Supervises professional level and administrative staff and assigns tasks during the receipt and multidisciplinary review of development applications, including reviews done by outside consultants 
  • Supervises professional, associate, and technical staff, including but not limited to, evaluating employee performance, writing evaluations, making recommendations for disciplinary action as required, coaching and mentoring
  • Assigns and reviews staff workload, recommends training opportunities, and  approves schedules and leave requests
  • Oversees associate and technical staff in the review and approval of building and engineering permits, and may conduct review and provide written comments
  • Oversees associate and technical staff, including interdepartmental coordination, related to the City business tax receipt issuance and occupational use inspection process 
  • Monitors and ensures compliance with local, state, and federal laws
  • Conducts meetings with potential applicants to discuss new development and redevelopment opportunities, applications and process
  • Reviews development applications and provides written high-level technical comments for consistency with the Land Development Code and other regulatory documents
  • Maintains the City’s Comprehensive Plan and prepares updates when necessary
  • Responds to inquiries and coordinates interdepartmental meetings related to potential land development 
  • Creates documents, graphics, forms, and maps as needed  
  • Prepares and processes amendments to the City’s Land Development Code
  • Attends and serves as a staff representative to the City’s Planning and Zoning Board, Development Review Committee (DRC), and City Commission meetings 
  • Assists in the coordination of planning functions with other city departments and outside agencies
  • Participates in preparation and development of annual department budget
  • Performs other duties as assigned and/or required

Qualifications

MINIMUM QUALIFICATIONS:

Bachelor's degree in urban planning or related discipline; supplemented by five (5) or more years’of progressively responsible experience in planning and zoning and two (2) years of supervisory experience.

The City reserves the right to consider alternate combinations of education, certification, training, and/or experience.

Preferred Qualifications include AICP Certification (American Institute of Certified Planners) 



Supplemental Information

KNOWLEDGE, SKILLS, AND ABILITIES: 

  • Knowledge of urban planning principles, architecture, urban design, and land development
  • Knowledge in local government processes and procedures
  • Knowledge of plan review and permit processes
  • Knowledge of state and local Government Comprehensive Planning requirements
  • Skill in  managing multiple, high-priority assignments
  • Skill in strong interpersonal skills to develop good working relationships with staff, officials, and stakeholders and to resolve complaints
  • Skill in Microsoft Office products (Word, Outlook, and Excel)
  • Skill in providing good customer service
  • Ability to direct and supervise personnel engaged in urban planning in a manner conducive to full performance and high morale
  • Ability to read architectural plans and make recommendations for improvement in compliance with established standards and/or as required
  • Ability to multitask while working with tight deadlines and shifting priorities
  • Ability to quickly and independently learn new software
  • Ability to analyze and define problems, identify alternative solutions, estimate consequences of proposed actions, and implement recommendations in support of goals
  • Ability to organize work for timely completion
  • Ability to work with minimal supervision 
  • Ability to use critical thinking skills to arrive at solutions and suggest improvements to processes
  • Ability to clearly communicate and understand information in English, both orally and in writing 
  • Ability to establish and maintain effective and cooperative working relationships with those contacted in the course of work 
  • Ability to regularly attend work and arrive punctually for designated work schedule 

PHYSICAL REQUIREMENTS: 

Depending on functional area of assignment, tasks involve the ability to exert light physical effort, usually involving some lifting, carrying, pushing and/or pulling off objects and materials of light weight (up to 20 pounds). Usually involves some climbing, balancing, stooping, kneeling, crouching, crawling, walking or standing. Tasks may involve extended periods of time at a keyboard or work station.

ENVIRONMENTAL REQUIREMENTS: 

Tasks are regularly performed inside without potential for exposure to adverse conditions, such as dirt, dust, pollen, odors, fumes and/or poor ventilation, wetness, humidity, rain, temperature and noise extremes, machinery and/or moving vehicles, vibrations, electric currents, animals/wildlife, toxic/poisonous agents, gases or chemicals, oils and other cutting fluids, violence and/or disease, or pathogenic substances.

SENSORY REQUIREMENTS:

Some tasks require manual dexterity, in addition to visual and hearing acuity. Some tasks may involve identifying and distinguishing colors.

CITY OF COCONUT CREEK
BENEFIT SUMMARY FOR CIVIL SERVICE (FLSA-EXEMPT) PERSONNEL


HOLIDAYS - 10 paid full-day holidays and 2 paid half-day (Christmas Eve and New Year's Eve) holidays per year. 

PERSONAL LEAVE - 16 hours/year (prorated the first year of employment based on hire date); does not roll over.

JOB BASIS LEAVE - 40 hours/year (prorated the first year of employment based on hire date); does not roll over.

VACATION LEAVE - Employees earn vacation leave from the date of hire based on the following schedule:
  • < 3 years of service: .0385 hours per each regular paid hour (80 hrs./yr.)
  • 3+ years of service: .0577 hours per each regular paid hour (120 hrs./yr.)   
  • 6+ years of service: .0770 hours per each regular paid hour (160 hrs./yr.)
  • 9+ years of service: .0962 hours per each regular paid hour (200 hrs./yr.)

Maximum accumulation is 240 hours as of the last day of the pay period including November 1 each year, with up to 80 excess hours payable per year.

SICK LEAVE - Employees earn 0.0462 hours of sick leave for each hour of regular paid service. Accumulations in excess of 520 hours are paid out annually at a 50%, 75%, or 100% conversion rate depending on years of service.

GROUP INSURANCE PROGRAM

For each employee, the City pays the premiums for $20,000 Basic Life insurance, $20,000 AD&D, and Long and Short-Term Disability, and contributes towards the total premium for medical insurance. For employees selecting the High Deductible Health Plan (HDHP), employee-only medical insurance coverage is paid 100% by the City’s contribution. Most employees who enroll in the City’s HDHP are eligible to participate in a Health Savings Account (HSA). For those selecting a medical plan with higher premiums, dependent coverage, and/or optional benefits, employee contributions are made through bi-weekly payroll deduction. Eligibility for coverage is the first of the month following thirty (30) days of full time employment.

Proof of medical coverage is required for full-time City employees. However, employees may opt-out of the City’s group medical insurance and receive a pre-determined dollar amount paid bi-weekly through payroll. The City’s insurance program includes a Section 125 Program, which allows eligible employees to pay for medical and dental insurance, dependent health coverage, HSA Contributions (if eligible), additional life insurance, some AFLAC policies, etc., and any other eligible insurance premiums with pre-tax dollars, and/or set aside pre-tax dollars for unreimbursed medical, dependent or elder care. Certain optional benefits, such as Legal Shield, Identity Shield, certain amounts of life insurance and some AFLAC plans, must be paid on a post-tax basis. All payments are made bi-weekly by payroll deduction. Changes to selections may only be made during qualifying periods.

PENSION/RETIREMENT PLAN

The City participates in the Florida Retirement System (FRS), which offers a choice of either a Pension Plan (defined benefit) or an Investment Plan (defined contribution). The City contributes an amount to the selected plan that is determined by the State Legislature. In addition, employees contribute 3% through a pre-tax payroll deduction. The Pension Plan benefit is determined by multiplying the Regular Class rate of 1.6 times the years of FRS service times the average of the employee's highest paid eight (8) years of salary. The Investment Plan benefit is based on the performance of selected funds over time.   Employees in the Pension Plan are vested after eight (8) years of service; vesting is after one (1) year of service for the Investment Plan. Normal Retirement for the Pension Plan is age 65 with 8 years of Regular Class service, or 33 years of Regular Class service regardless of age. Early Retirement is any age after eight (8) years, but less than 33 years of service (There is a penalty of 5% per year under age 65.) There is no age or service requirement that must be met to receive a benefit under the Investment Plan, provided the one (1) year vesting requirement has been met.


*Please Note:  If you have recently retired from FRS, please check the FRS website at http://frs.myflorida.com to review the provision pertaining to re-employment restrictions.

*Age and years of service for vesting, highest average compensation, normal retirement, and early retirement requirements are lower for those enrolled in FRS prior to July 1, 2011.  Please refer to the FRS Pension Plan Member Handbook for additional information.

Employees may also make voluntary contributions to a 457 Deferred Compensation Plan or Roth IRA Plans with ICMA-RC, up to the annual limit as defined by the IRS.

LONGEVITY PAY - Employees are eligible for an annual lump sum longevity payment as follows:
  • Upon completion of five (5) through nine (9) years of service: $500
  • Upon completion of ten (10) through fourteen (14) years of service: $1,000
  • Upon completion of fifteen (15) through nineteen (19) years of service: $1,500
  • Upon completion of twenty (20) years of service: $2,000

TUITION REIMBURSEMENT PROGRAM

Employees who have completed their one (1) year probationary period are eligible to participate in the Tuition Reimbursement Program. With approval of the course(s) and subject to availability of funds, employees may be eligible for reimbursement of 100% for a grade of A, 75% for a grade of B, and 50% for a grade of C.  The maximum tuition reimbursement available to any employee shall be the equivalent of (18) credit hours per fiscal year at either the State of Florida community college level or the State of Florida university level.

PAY-FOR-PERFORMANCE

Employees are eligible for up to 5% in pay-for-performance compensation, based upon their annual evaluation, provided said compensation is approved and funded in the city’s adopted budget.
 
DISCOUNT PROGRAMS

The City offers a variety of discount programs. The following are some areas for available discounts:  Healthy Meals, Health Services, Banking / Financial; Cellular / Data and Computer Services, Entertainment, Retail and Travel.

WELLNESS PROGRAMS 

The City of Coconut Creek offers a wide variety of wellness initiatives and programs.  Some of these initiatives and programs are:  Weight Watcher’s at Work, Walking Challenges, Wellness Warrior Reimbursement Program, Annual Wellness Fair, several wellness preventive screenings, flu shots, and mammogram wellness screenings. The City is always looking for new ways to improve the overall health and wellness of its employees.


Please note, the benefits listed above are subject to change.  Full descriptions of each benefit listed may be found in the City’s Code of Ordinances, Administrative Orders, applicable Collective Bargaining Agreement, on the employee portal or by contacting Human Resources and Risk Management at 954-973-6715 or hr@coconutcreek.net.

01
Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?
  • Yes
  • No
02
Do you possess a Bachelor's degree (or higher) in urban planning, or a related field?
  • No, I possess a High School Diploma or GED
  • No, I possess an Associate's Degree
  • Yes, I possess a Bachelor's Degree or higher in an unrelated field
  • Yes, I possess a related Bachelor's Degree
  • Yes, I possess a related Master's Degree
03
If you possess a college degree, please indicate your Major or Course of Study.
04
How many years of verifiable work experience do you have in planning and zoning or related activities?
  • None
  • At least 3 years, but less than 5 years
  • At least 5 years, but less than 7 years
  • At least 7 years, but less than 10 years
  • 10 or more years
05
Please explain where/when experience was obtained. (Must be supported by employment history as detailed on employment application; subject to verification.)
06
Computer Skills: I am proficient in the following software: (Check all that apply)
  • Microsoft Word
  • Microsoft Excel
  • Microsoft Outlook
  • Microsoft PowerPoint
07
I possess knowledge of urban planning processes and procedures.
  • Yes
  • No
08
I possess knowledge of plan review and permit processes.
  • Yes
  • No
09
I possess knowledge of Local Government Comprehensive Planning Requirements. (Preferred)
  • Yes
  • No
10
I possess the ability to quickly and independently learn new software. (Preferred)
  • Yes
  • No
11
I possess the ability to analyze and define problems, identify alternate solutions, estimate consequences of proposed actions, and implement recommendations in support of goals. (Preferred)
  • Yes
  • No
12
I possess a valid AICP (American Institute of Certified Planners) Certification. (Preferred)
  • Yes
  • No
13
Please list any relevant certifications that you possess:
14
How many years of supervisory experience do you have? (Must be supported by employment history as detailed on employment application; subject to verification.)
  • Less than 2 years
  • More than 2 years
15
Please explain where/when experience was obtained. (Must be supported by employment history as detailed on employment application; subject to verification.)
16
I understand and meet all of the requirements of the position (including but not limited to education, experience, knowledge, skills, abilities, and physical requirements), and I am able to perform the essential functions of the position, with or without reasonable accommodation.
  • Yes
  • No
17
Please describe why you would like to be the Planning Manager with the City of Coconut Creek. Please also state any additional information you feel may be helpful to us in considering your application.

* Required Question

Employer
City of Coconut Creek
Phone
(954) 973-6715
An Equal Opportunity Employer
Website
http://www.coconutcreek.net
Address
4800 W. Copans Road

Coconut Creek, Florida, 33063

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